Georgia Bureau of Investigation April Monthly Report FY2017 Presented to the Board of Public Safety No Meeting Scheduled for June 2017 Vernon M. Keenan Director Table of Contents I. Staffing and Backlog................................. 3 4 II. Administration Office of Privacy & Compliance/Open Records Personnel Staff Services........................................... 5 III. Investigative Division.................................. 6 8 IV. Crime Lab.............................................. 9 11 V. Georgia Crime Information Center................. 12 19 2 Vacant State Positions FY2017 Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 24 23 23 24 26 26 23 27 29 32 8 8 7 10 11 11 16 18 17 14 1 1 1 2 2 2 3 3 1 1 4 4 5 5 5 5 5 5 4 7 24 24 28 21 9 6 8 8 8 9 31 30 33 28 16 14 17 15 15 15 3 DOFS Backlog Chart Unworked Reports over 30 Days Old FY2017 Discipline Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Chemistry 6,546 7,175 7,822 8,482 9,237 9,453 9,648 10,156 10,462 11,193 Firearms 2,520 2,878 3,031 3,051 3,094 2,997 3,015 2,942 2,926 2,832 Forensic Biology 3,110 3,191 3,466 3,724 3,863 3,863 3,859 3,991 4,488 4,629 Impressions 38 40 43 42 39 37 37 41 41 41 Latent Prints 3,137 3,234 3,309 3,446 3,550 3,551 3,503 3,572 3,675 3,766 Medical Examiners 120 97 170 165 198 194 182 192 207 207 Miscellaneous Services 0 0 0 0 0 0 0 0 0 0 Operations Support 0 0 0 0 0 0 0 0 0 2 Toxicology 827 506 829 858 1,523 1,386 971 1,038 854 819 Trace Evidence 466 503 511 520 531 513 504 484 519 538 Total 16,764 17,624 19,181 20,288 22,035 21,994 21,719 22,416 23,172 24,027 4 GBI Administration Office of Privacy & Compliance/Open Records Open Records Request Archives April 2017 242 23 Total FY2017 2,946 261 Personnel Employee Totals April 2017 Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total State Funded Positions 350 42 299 43 734 Grant Funded Positions 19 75 29 1 124 Total 369 117 328 44 858 Total State Funded Positions Vacant Investigative Division 15 Georgia Crime Information Center 1 Division of Forensic Sciences 32 Administration 4 Total 55 State Funded Vacancies Under Active Recruitment 3 1 18 4 26 5 INVESTIGATIVE DIVISION April 2017 Fiscal YTD Total Sworn Employees 274 (filled-includes grant) Total Investigative Hours Expended 23,949.00 287,043.31 Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc. 8,670.00 4,116.00 2,837.00 357.00 224.00 1,136.00 97,752.25 50,554.50 27,762.25 4,135.50 3,283.00 12,017.00 Property Crimes, including Theft, Burglary, Forgery 1,902.00 27,641.30 Drug Investigations 3,246.50 38,912.50 Meth Lab Investigations - 120.00 Polygraph Examinations 794.00 8,540.00 Background Investigations 118.00 4,350.00 Other Investigations, including Preliminary Investigations 5,373.50 63,293.51 Bomb Disposal Services 1,002.00 9,735.00 Crime Analysis - 24.00 Crime Scene Specialists 2,843.00 36,674.00 All figures above represent Investigative Hours Total Seizures $2,115,876.50 $118,668,798.48 6 Investigative Hours Expended YTD FY2017 Background Investigations 1% Crime Analysis >1% Crime Scene Specialists 13% Bomb Disposal Services 3% Crimes Against Persons 34% Other Investigations 22% Polygraph Meth Lab Investigations Investigations 3% >1% Drug Property Investigations Crimes 14% 10% 7 8 Crime Lab Medical Examiners (includes all laboratories) April 2017 FY2017 YTD Autopsies Consultations Total ME Cases Managed 194 2,284 129 1,474 323 3,758 Clayton County Death Certificates 42 420 Percentage of Cases Released in 90 days: 76.2% Medical Examiner Activity, FY2017 Consultations 39% Autopsies 61% Confirmed CODIS Hits for April 2017 State Offender Hits 22 State Forensic Hits 7 National Offender Hits 0 National Forensic Hits 1 Total 42 Samples entered into CODIS for April 2017 1,294 Profiles in CODIS Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File Total 9 20,803 319,022 6 499 340,330 Laboratory Production Report Turnaround for April 2017 Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus # Released in 45 Days 2,252 15 34 359 1,123 18 103 Total % Released in Released 45 Days 3,884 58% 321 5% 402 8% 453 79% 1,257 89% 156 12% 194 53% System-wide Totals 3,904 6,667 59% Note: 77.9% Casework Reports were released within 90 days. Report Turnaround for Year-to-Date, FY2017 Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus # Released in 45 Days 21,883 838 399 3,202 10,395 710 702 Total % Released in Released 45 Days 37,941 58% 2,459 34% 3,929 10% 4,572 70% 11,647 89% 1,837 39% 1,749 40% System-wide Totals 38,129 64,134 59% 10 Crime Lab Reports Processed for April 2017 Department Requested Total Released Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence 2,421 135 1,994 2 159 468 56 2,120 117 1,984 335 1,698 2 115 377 52 2,397 84 Total 7,472 7,044 Crime Lab Reports Processed FY2017 Department Requested Total Released Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence 25,876 2,463 18,593 34 2,152 4,676 145 23,505 1,322 18,877 1,969 17,108 17 1,341 4,558 123 23,477 1,222 Total 78,766 68,692 11 Georgia Crime Information Center April 2017 NCIC SERVICES CJIS Network Statistics System Uptime: Messages Processed: 100% 71,408,634 CJIS Operations 1. Sex Offender Registry Records Added Month 115 FY2017 1,498 Database Totals 29,545 2. Protection Order Registry Records Added Month 2,127 FY2017 21,653 Database Totals 347,972 3. National Data Exchange (N-DEx) Number of Georgia agencies contributing to N-DEX: 3 Agencies/Users with N-DEx Inquiry Access Only (no data contributed) Added Removed Total with Inquiry Access Agencies 2 0 36 Users 3 0 39 4. Off-Line Search Requests Type of Request Month FY2017 Administrative (Criminal Justice Agency) 16 252 Open Records 2 13 Subpoena 0 0 Media 0 0 Possible CJIS Security Violations 2 25 CJIS Audits GCIC conducted 30 CJIS Audits 12 INFORMATION SERVICES Criminal History/Identification Services 1. Criminal Fingerprint Transactions Received Submissions Submissions w/Palms Submissions w/Photos Month 40,955 18,667 12,791 Transactions processed within 2 hours of receipt: 2. Applicant Fingerprint Transactions Received Month Submissions 35,007 Transactions processed within 24 hours of receipt: 3. Final Dispositions Received Local Agency GCIC TOTAL Month 63,584 5,164 68,748 4. RAPID Identification Transactions Submissions AFIS Hits NCIC Hits FBI RISC Hits Month 13,236 58% 39% 4% 5. Non-Criminal Justice Audits, Visits and Trainings Month In Compliance 11 Out of Compliance 15 Total Audits 26 Advisement Memos - Agency Visits 10 Attendees 36 Trainings 2 FY2017 399,015 177,047 122,597 95% FY2017 403,238 99% FY2017 642,292 53,188 695,480 FY2017 137,811 50% 40% 3% FY2017 57 56 113 1 124 239 11 13 6. Disposition Recovery Project Submitted by Vendor Dispositions Processed Month 1132 2373 Project to Date 75042 68682 The chart below shows the number of serious/violent felony offenses that were previously restricted but are now returned for licensing and employment purposes because a disposition of guilt was obtained and entered in the criminal history database. PLANS & PROGRAM DEVELOPMENT 14 PLANS AND PROGRAM DEVELOPMENT AFIS ENHANCEMENTS Project Description - System enhancements for the Automated Fingerprint Identification System (AFIS) which include Accounts Receivable, T-Net fee changes, AFIS-SORT interface, system reports, creation of new IntegraID Document Management folders. Monthly Update - The Sex Offender Registry Tool Statement of Work (SOW) for the Integra ID Image Archive integration change order was approved and a purchase order was created. The Document Management SOW for additional root folders (Weapons Carry Licenses and IT Security) and updates to the document function/screen in the Mental Health folder were approved and implemented. APPLICATION DEVELOPMENT - PROTECTIVE ORDER REGISTRY Project Description - In an effort to provide better information sharing, the Georgia Protective Order Registry (POR) is being updated to improve record data quality and expanding database capabilities by replacing the existing application and infrastructure. Monthly Update - The project application development team completed all system tests on the web service including UAT testing. CHILD FATALITY SYSTEM REVIEW PROJECT Project Description - The Child Fatality Review (CFR) unit requested an enhancement to their current process to capture Medical Examiners (ME) data for child related deaths in the State of Georgia and have asked for additional reporting capabilities. Monthly Update - The project team reviewed the questions from the coroner's report to format the information for the CFR system. Application development continues. COMPUTERIZED CRIMINAL HISTORY (CCH) ENHANCEMENTS Project Description - The Computerized Criminal History (CCH) system will undergo system enhancements to meet the new State of Georgia legislative changes concerning the First Offender Act (FOA). Additional updates such as system modifications and reports will be implemented for internal users. Monthly Update - The project team tested the FOA enhancements and began working on the application communication and user training documents. A ticket was submitted, requesting IBM to migrate the enhancements to production in June. The vendor will continue coding the remaining system enhancements for internal users. CRIMINAL JUSTICE EXCHANGE PROJECT Project Description - The Georgia Bureau of Investigation will programmatically own an initiative of the Governor's Office entitled Criminal Justice Exchange Project (CJEP). CJEP will incorporate the electronic exchanges of information between state and local criminal justice agencies in Georgia. Each exchange automates a manual, paper-based criminal justice business 15 process and will follow a criminal case lifecycle from booking through disposition and supervision. The goals of the project are to create seamless connections between systems, establish a single, consistent architecture adopted to guide all aspects of program implementation and to establish a governance structure that views criminal justice as a statewide community. The exchanges will involve the coordination of multiple agencies and vendor applications. Monthly Update - The project team reported the project overview with a yellow status at the monthly GTA Critical Panel Review and an overall status at the monthly Executive Governance Council meeting. The Project Management Organization (PMO) continues to manage the project and track project risks. A weekly project meeting has been scheduled to include the PMO and workgroup chairpersons. Several webinar requirements sessions were held with pilot agencies to discuss the data exchanges. A Request for Qualified Contractor (RFQC) was posted to the Georgia Procurement Registry as a formal solicitation to identify and qualify all Contractors that provide services for the project. CUSTOMER RELATIONSHIP MANAGEMENT (CRM) APPLICATION PROJECT Project Description - The CRM Application Project will provide a single source of historical interaction with GCIC external customers. The application will give GCIC end users the ability to search, track and report customer interactions throughout GCIC's business units. Monthly Update - The project cost breakdown proposal was provided by Microsoft in response to the Change Request, Work Breakdown Schedule and the Functional Requirements Document. The project sponsor is reviewing the documents for approval. CUSTOMER SUPPORT TRAINING Project Description - The Customer Support Training group provides training in the area of GCIC programs, GCIC applications, GCIC/FBI compliance and other supported law enforcement training to both criminal and non-criminal justice agencies, municipal, magistrate and probate courts across the State of Georgia. The group extends the option to receive classroom training or training within an e-Learning environment. Monthly Update - The GBI online Learning Management System contains several videos and online classroom training available to agencies and vendors of law enforcement agencies. The trainings completed for the month are included in the charts. The LMS Staff handled 113 phone calls, 1092 emails and managed LMS user account additions and changes. 16 17 GCIC TRAINING SYMPOSIUM Project Description - The GCIC Training Symposium is designed to offer continuing education with the goal of providing vital knowledge regarding GCIC and federal law enforcement programs to both the criminal justice and non-criminal communities. Monthly Update - The symposium registration website was launched and the project team continues to work on various project tasks in preparation of the 2017 Symposium. HUMAN RESOURCES (HR) TIMESHEET PROJECT Project Description - Enhancement of the application used by non-sworn units of the GBI for tracking time. Monthly Update - The application development for the project will be placed on hold for a few months and resources will be assigned to other projects. INFORMATION SERVICES CRIMINAL HISTORY APPLICATION REDESIGN PROJECT Project Description - A redesign of the web application used by Information Services staff to log and track activities performed on criminal history information as well as services performed for the public. Monthly Update - Work on the project resumed and the developer began reviewing the application code. LAW ENFORCEMENT MESSAGE SWITCH (LEMS) Project Description - The message switch provides a means of communication between federal, state and local law enforcement agencies throughout the state of Georgia, the United States and 18 other countries and in order to take advantage of new features and advances in technology, GCIC is looking to upgrade or replace this system. Monthly Update - The project team held the second requirements/discovery meeting and created a list of 89 requirements to be included in a proposal. The Request for Proposal (RFP) will be submitted after July 1. NATIONAL INCIDENT-BASED REPORTING SYSTEM (NIBRS) PROJECT Project Description - The National Incident Based Reporting System (NIBRS) collects data on each single incident and arrest for each offense coming to the attention of law enforcement for which specific facts about each crime is collected. GBI is in the process of replacing the current UCR summary-based system with an application that will collect incident-based data. Monthly Update - The project team hosted a NIBRS training session for vendors and included current customers that use an RMS application. An email notification was sent to the RMS vendors requesting a proposed implementation date to upgrade to the 3.1 technical version of NIBRS. Eight project milestones were made available to the RMS vendors. The vendor will include the business requirements to add an online entry form for Georgia LEA for inputting statespecific Family Violence data. SEX OFFENDER REGISTRY TOOL (SORT) ENHANCEMENT PROJECT Project Description - System enhancements for the SORT application. Phase 1 will consist of modifications to the application used by Sheriff's Offices, the public website, NCIC web services and SORT Reports. Phase 2 will focus on the web service between SORT and AFIS for the upload of SORT documentation. Monthly Update - The vendor quote was approved and a purchase order was issued for the Archive enhancement to add SORT documents. SHAREPOINT CONFIGURATION PROJECT Project Description - The SharePoint tool will be used as an internal web portal for organizing and sharing information as an employee collaborative tool for internal communication. The portal will also include an Intranet application for each of the three GBI divisions that would allow content management, document repository and information sharing of announcements, news and department information. Monthly Update - A demo of the application was presented to all GBI Divisions; roll-out and development of SharePoint will begin in May. WEB SITES REDESIGN PROJECT Project Description - Redesign of the internal and external Georgia Crime Information Center (GCIC) web sites. Monthly Update - Enhancements to the GCIC Extranet content are finalized and pending final approval from GCIC Command Staff. Approved changes will be implemented in production environment in June. 19