Georgia Bureau of Investigation January Monthly Report FY2013 Presented to the Board of Public Safety March 14, 2013 Vernon M. Keenan Director Table of Contents I. Staffing and Backlog................................. 3 - 4 II. Administration Office of Privacy & Compliance/Open Records Personnel Staff Services........................................... 5 III. Investigative Division.................................. 6 - 8 IV. Crime Lab.............................................. 9 - 11 V. Georgia Crime Information Center................. 12 - 16 2 Vacant State Positions FY2013 Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May July 36 25 27 27 29 31 26 25 15 15 16 18 18 14 12 34666 44 44444 19 20 20 20 21 22 25 30 31 30 30 30 31 36 3 DOFS Backlog Chart Unworked Cases over 30 Days Old FY2013 Discipline Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Chemistry 1,487 1,226 2,230 2,164 1,902 1,626 1,189 Firearms 1,231 1,200 1,176 1,084 917 849 748 Forensic Biology 949 743 806 929 1,143 1,248 886 Latent Fingerprints 1,081 1,066 1,127 1,177 1,201 1,239 1,234 Medical Examiners 127 109 110 139 106 122 137 Miscellaneous Services 1 1 1 0 0 0 0 Questioned Docs/Photography 312 313 310 307 308 306 298 Toxicology 942 1,070 908 983 910 895 553 Trace Evidence 200 181 160 148 144 121 97 Total 6,330 5,909 6,828 6,931 6,631 6,406 5,142 4 GBI Administration Office of Privacy & Compliance/Open Records Open Records Request Archives January 2013 292 60 Total FY2013 1,770 290 Personnel Employee Totals Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Bureau Total *Vacancies are State Funded Positions January 2013 Positions State Funded Grant Funded 325 38 91 14 282 36 45 1 743 89 Total 363 105 318 46 832 Current Vacancies* 36 6 26 4 72 5 INVESTIGATIVE DIVISION January 2013 Fiscal YTD Total Sworn Employees 245 (filled-includes grant) Total Investigative Hours Expended 29,599.50 180,663.20 Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc. 10,561.00 5,307.00 2,688.00 605.00 13.00 1,948.00 61,486.70 32,294.50 13,172.70 2,674.00 371.00 12,974.50 Property Crimes, including Theft, Burglary, Forgery 2,716.50 17,133.75 Drug Investigations 6,627.00 42,457.00 Meth Lab Investigations 211.00 1,386.00 Polygraph Examinations 1,073.00 6,646.00 Background Investigations 40.00 845.00 Other Investigations, including Preliminary Investigations 4,182.00 26,523.75 Bomb Disposal Services 650.00 5,759.00 Crime Analysis 43.00 188.00 Crime Scene Specialists 3,496.00 18,238.00 All figures above represent Investigative Hours Total Seizures $815,585.85 $148,789,756.61 6 Investigative Hours Expended YTD FY2013 Bomb Disposal Servi ces 3% Other I nves ti ga ti ons 15% Crime Analysis >1% Crime Scene Specialists 10% Crimes Against Persons 34% Background I nves ti ga ti ons >1% Pol ygra ph Exa mi na ti ons 4% Meth Lab I nves ti ga ti ons 1% Drug Investigations 24% Property Crimes 9% 7 Meth Lab Waste Disposal Grant Total amount of grant beginning February 2012: $401,000.00 Additional Funding adding in September 2012: $200,000.00 Total expended through January 2013: $540,901.50 Total remaining: $60,098.50 Total Expended in January 2013: $45,234.50 $10,000.00 $9,000.00 Meth Lab Waste Disposal Grant Expenditures By County January 2013 $9,082.50 $8,000.00 $7,000.00 $6,000.00 $6,055.00 $5,000.00 $4,000.00 $3,000.00 $4,310.00 $3,490.00 $2,000.00 $1,640.00 $2,565.00 $2,565.00 $2,715.00 $2,565.00 $2,252.50 $2,252.00 $3,952.50 $1,790.00 $1,000.00 $0.00 Bacon Brooks Camden Colquitt Cook Laurens Muscogee Pickens Seminole Thomas Ware Wayne Whitfield 8 Crime Lab Medical Examiners (includes all laboratories) January 2013 FY2013 YTD Autopsies Consultations Anthropology Total ME Cases Managed 285 1,892 158 922 0 0 443 2,814 Clayton County Death Certificates 38 251 Medical Examiner Activity, FY2013 Consultations 33% Anthropology >1% Autopsies 67% Confirmed CODIS Hits for January 2013 State Offender Hits 16 State Forensic Hits 8 National Offender Hits 15 National Forensic Hits 2 Total 41 Samples entered into CODIS for January 2013 Headquarters Cleveland Savannah 150 2,467 19 Total 2,636 Profiles in CODIS Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Total 13,326 252,031 20 265,377 9 Laboratory Production Case Turnaround for January 2013 Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus # Released Total % Released in in 45 Days Released 45 Days 2,339 4,314 54% 220 273 81% 398 534 75% 306 369 83% 2,127 2,540 84% 171 246 70% 252 327 77% System-wide Totals 5,813 8,603 68% Note: 84.5% Casework Reports were released within 90 days. Case Turnaround for Year-to-Date, FY2013 Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus # Released Total % Released in in 45 Days Released 45 Days 15,249 27,138 56% 949 1,418 67% 2,103 3,393 62% 1,659 2,188 76% 11,624 13,432 87% 1,196 1,607 74% 1,703 2,130 80% System-wide Totals 34,483 51,306 67% 10 Crime Laboratory Cases Processed for January 2013 Department Requested Total Released Chemistry (includes Drug ID) Firearms Forensic Biology Latent Prints Medical Examiners Questioned Documents/Photography Toxicology Trace Evidence 2,537 236 2,571 200 443 6 2,403 101 2,648 357 2,853 199 460 9 2,419 118 Total 8,497 9,063 Crime Laboratory Cases Processed FY2013 Department Requested Total Released Chemistry (includes Drug ID) Firearms Forensic Biology Latent Prints Medical Examiners Questioned Documents/Photography Toxicology Trace Evidence 15,486 3,260 16,462 1,260 2,819 35 14,130 587 15,505 4,157 15,666 1,059 2,683 29 14,241 649 Total 54,039 53,989 11 Georgia Crime Information Center JANUARY 2013 1. SYSTEM AVAILABILITY: Max Hours Possible for Month Downtime (Hours) Degraded (Hours) Percent Available for Month AFIS 744.00 Enterprise GoNET/ Network 2200 Infrastructure 744.00 744.00 IBM System 744.00 11.25 29.50 0.00 4.00 0.00 0.00 0.00 0.00 98.49% 96.03% 100% 99.46% NCIC Files 744.00 5.50 0.00 99.26% NICS NLETS 744.00 5.50 0.00 99.26% 744.00 4.50 0.00 99.40% 2. AUDITS: During the reporting month there were 11 full service audits conducted. There were 11 on-site audits conducted for agencies obtaining "inquiry only" from the CJIS network; 10 criminal justice E-Audits; 21 non-criminal justice audits. The total number of audits conducted during FY2013: 471. 3. TRAINING: GCIC personnel provided 366.75 hours of training to 1,187 criminal justice agency employees during the month. 4. AFIS REPLACEMENT Project Description: GCIC has replaced the Georgia Bureau of Investigation's 22 year old Automated Fingerprint Identification System (AFIS). The AFIS replacement enhanced fingerprint identification services to permit identification of criminals more rapidly through the use of state of the art alternative search methods and information sharing. Phase II of the project focuses on the Image Archive system expansion. The expansion allows divisions within GBI to store documents and easily retrieve when needed. Monthly Update: A Draft Statement of Work (SOW) for the Image Archive is currently being reviewed by GBI/GCIC staff involved in the design. 5. SEX OFFENDER REGISTRY RE-DESIGN PROJECT Project Description: Georgia's Sex Offender Registry (SOR) was created in 1996 and the purpose of the SOR is to provide law enforcement with an efficient and effective method of monitoring sex offenders. In 2010, the Georgia Department of Audits and Accounts Performance Audit Operations conducted an audit on the Georgia SOR and their findings indicated that the SOR is an outdated and inflexible computer system; the registry does not fully meet the needs of law enforcement monitoring and investigating sex offenders and that the public website should provide more complete and accurate information. The information contained in the audit validated issues GBI had noted for some time regarding the need to improve and modernize the SOR. To remedy the current database limitations, the Georgia Bureau of Investigation (GBI) seeks to modernize and replace the SOR using web technologies, which will allow GBI to accommodate requests from sheriffs and other customers. Moving to web technologies will ensure greater flexibility for the State to incorporate future updates or enhancements as dictated by state or federal legislation, operational needs, or public demands. Increased capabilities would also allow the sex offender database to link to other databases to help 12 improve record accuracy or offender tracking, such as address verification or developing a link with the Department of Corrections for information on re-incarceration of offenders. Offender images would be stored in a format allowing sharing with the Federal Bureau of Investigation's (FBI) National Crime Information Center (NCIC) Convicted Sex Offender File for use by all criminal justice agencies throughout the United States. Access to the public registry would be real time instead of 24 hours old as with the current process of providing a daily update for public web presentation. Monthly Update: The Application Development Support unit and Sex Offender unit continue to monitor transactions transmitted from SORT to the National Crime Information Center (NCIC). The SORT contractor completed the following changes requested by the project team: Email notifications for changes to the Offender Type Level field should include the level the offender type changed to. Included the following in the Local Agency user rights: o The ability to edit/delete their photos to SORT o The ability to edit their address entries to SORT o The ability to modify SSN and/or add 000-00-0000 to the SSN field GBI Admin was given the ability to change the initial registration date of an offender. For an offender moving out-of-state, the city field populates the correct city of the state the offender moves to. The email notification includes more detailed information. The SOR Project team will meet in February to discuss preliminary tasks for the next phase SORT Public Website implementation. 6. SERVER CONSOLIDATION PROJECT Project Description: The Georgia Technology Authority (GTA) will be consolidating production, test and developmental servers to the NADC. Consolidation and virtualization will enable the state to reduce the number of servers being supported. The team will identify which servers can be consolidated and the timeframe to complete the move. Monthly Update: We are now on a once a month schedule for the SCON Business Council meetings. The last meeting was held on January 25, 2013. Accomplishments This Reporting Period Ongoing progress of DB & Middleware installation 27 servers turned over to agency Ongoing resolution of technical issues Planned Accomplishments Tasks in Progress Finish Application Installs Begin UAT Project Issues / Risks and Mitigation Issues with Mitigation Plan: T01 Protective Order Registry, tracking item for impacts. Optimistic that this is a low impact issue. 13 Risks: R02 GBI Resource Constraint There are only four or five core GBI people that can participate in the execution of all transformation projects. These people must also run the business and support all other transformation projects. Items Requiring Management Attention/Escalation: None Critical Path Tasks/ Milestones/Deliverables Agency begins application rebuilds on servers. Execute Testing Scripts 1st UAT End of Project Baseline End Start 01/14/13 End 02/18/13 Start 02/19/13 End 03/26/13 07/25/13 Projected End Date Start 02/28/13 End 03/28/13 Start 04/01/13 End 04/28/13 07/25/13 Status GBI has begun application installs. 27 servers have been turned over to the agency. Expect late start date due to late OP's readiness. Confirm SCON Contract Deliverable Milestones completed. 7. ADVANCED AUTHENTICATION Project Description - The CJIS Security Policy is published by the FBI in partnership with the CJIS Advisory Policy Board (APB). The CJIS Security Policy integrates presidential directives, federal laws, FBI directives and the criminal justice community's APB decisions along with guidance from the Natinal Institute of Standards and Technology (NIST) and the National Crime Prevention and Privacy Compact Council (Compact Council). The goal of the Security Policy is to provide a unified set of standards and best practices to ensure that criminal justice information (CJI) is kept secure and only accessed by authorized personnel in the performance of their duties and that appropriate controls are in place to protect CJI, from creation through dissemination; whether at rest or in transit. In order to meet the obligations outlined in the FBI CJIS Security Policy 5.0 (CJISD-ITS-DOC-08140-5.0), GBI will implement an advanced authentication solution that will integrate seamlessly with the States' existing SSL VPN solution. GBI is working with RSA the Security Division of EMC to implement the RSA Adaptive Authentication (On-Premise) application. This solution offers a comprehensive multi-factor layered protection for all users. This risked-based authentication (RBA) technology will conduct a risk assessment to positively assure the user's identity and to detect fraudulent activity. Monthly Update: GBI/GCIC provided feedback for revisions to the IBM Customer Solution Proposal (CSP). IBM provided the updated changes to GBI and final approval and required signatures from GBI Budget Director and GBI CIO are pending. GBI must provide approval and signatures to IBM by February 8th in order to begin project initiation in February 2013. Once approved, the next steps are to procure and install the necessary hardware required for the application, re-engage RSA/EMC for implementation, provide training and deploy the solution by the September 2013 compliance date. 14 8. CRIMINAL HISTORY/IDENTIFICATION SERVICES a. Fingerprint Cards Received/Processed Document Criminal Cards Electronic Criminal Juvenile Criminal Electronic Juvenile Applicant Cards Electronic Applicant TOTAL Received January 710 42,821 46 209 381 49,012 93,179 Received FY2013 4,859 289,300 367 1,280 2,172 221,258 519,236 Processed January 680 40,601 38 191 370 47,282 89,162 Processed FY2013 4,500 277,022 343 1,138 2,028 213,609 498,640 b. Significant Productivity Data AFIS Searches (Criminal, Applicant & Juvenile) AFIS Hits (Criminal, Applicant & Juvenile) January 89,020 34,076 (38%) FY2013 499,437 222,879 (45%) c. Live Scan (Electronic Submissions) Activity January 1. ORIs transmitting electronically 359 (494 devices) 2. ORIs added: 0 3. On average, during the month, live scan represented 98% of total electronic and hard card criminal receipts. 4. On average, during the month, live scan represented 99% of the total applicant electronic and hard card receipts. d. AFIS Latent Activity Inquiries January: Inquiries FY2013: Hits January: Hits FY2013: 89,051 497,717 109 355 e. AFIS Remote Activity Inquiries January: Inquiries FY2013: LIP Hits January: LIP Hits FY2013: TI Hits January: TI Hits FY2013: LI Hits January: LI Hits FY2013: 960 5,029 2 6 20 115 238 771 15 f. CCH Record Corrections (Specials) Status Total Received Total Rejected Total Completed Total Still in Process January 1,155 98 1,119 17 g. Defense Attorney Requests for Criminal History Records for Criminal and Civil Cases January FY2013 Total Requests 191 1,295 Revenue Collected $1,005.00 $5,845.75 9. SEX OFFENDER REGISTRY a. Sex Offender Registry Records Added During the Month TOTAL January FY2013 160 1,163 b. Sex Offender Program Statistics 1. Total number offenders on file = 22,463 2. Predators = 372 3. Juvenile (treat as adult) = 23 4. Total records with images = 20,814 (99%) c. Registered Anniversary Letters Total Letters mailed: January FY2013 1,260 8,616 10. PROTECTION ORDER REGISTRY Records and Images Added During the Month Contributing Counties Records Added Records Added January January FY2013 120 1,829 13,134 Images Added January 13,652 Images Added FY2013 92,105 Total orders on file: Active: Inactive: 243,888 8,547 235,341 16