REPORT
OF THE
STATE AUDITOR
OF
GEORGIA
YEAR ENDED JUNE 30
1988
eived
MAR 0 3 1989
DOCUMENTS
UGA LIBRARIES

mIUIJJLIMUJUJILJREPORT
OF THE
STATE AUDITOR
OF
GEORGIA
YEAR ENDED JUNE 30
1988

UM1V OF GEC RSiA U8RAIS
3
n
GW HOGAN
STATE AUDITOR
4046562174
ADMINISTRATION AND
TAX RATIO
404 6567208
Peparimettt oi JVnfrtts
270 WASHINGTON STREET
ROOM 214
Atlanta deorgta 303348400
December 30 1988
FINANCIAL AUDITS
4046562180
PERFORMANCE MEDICAID AND
LOCAL GOVERNMENT AUDITS
404 6562006
To the General Assembly of Georgia
Greetings
The annual report of this office summarizing the audit reports of all
State agencies and units of the University System of Georgia is submitted to
the public in this and in three supplemental volumes for the fiscal year ended
June 30 1988
Section I of this volume shows the Combined Balance Sheet of all State
agencies and units of the University System of Georgia and the Combined
Statement of Changes in Fund Balances for all governmental fund types of all
State agencies and current funds and unexpended plant funds of all units of
the University System of Georgia Section II of this volume reports the
financial operations of State governmental units and Section III thereof
reports the financial operations of units of the University System of
Georgia
One supplement lists the personnel of State agencies and the amount paid
to each in the year for services travel expense and reimbursed expenses the
second supplement lists personnel of the University System of Georgia and the
amount paid to each in the year for services and for travel expense and the
third supplement lists by State agency board commission authority
retirement system and units of the University System of Georgia professional
fees and reimbursable expenses paid and to whom such payments were made
The undersigned State Auditor continues the policy of requiring a firm of
Georgia Certified Accountants to audit any accounts that the State Auditor is
required by law to administer or to have any part in the administration of
such as the Department of Audits1 funds and all the funds of the various
boards and authorities on which the State Auditor by law is required to
serve as a board member
Unit reports of all State agencies and units of the University System of
Georgia with fuller detail and analysis are on file in this office and are
open to public inspection
Respectfully
TABLE OF CONTENTS
SECTION I
COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS
ALL STATE AGENCIES AND UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
COMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES OF
ALL STATE AGENCIES AND CURRENT FUNDS AND UNEXPENDED PLANT FUNDS OF ALL UNITS
OF THE UNIVERSITY SYSTEM OF GEORGIA
SECTION II
ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS
rvLL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
COMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES
ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
COMBINED STATEMENT OF REVENUES EXPENDITURES AND TRANSFERS ALL GOVERNMENTAL FUND TYPES
ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
NOTES TO FINANCIAL STATEMENTS
FINDINGS AND IMPROPER OR QUESTIONED COSTS
22
26
32
STATE REVENUE RECEIPTS
Summary of State Revenue Receipts
Detail of State Revenue Receipts by Class
STATISTICS
State Revenue Receipts
Distribution of Revenue Receipts by Purpose
Distribution of Revenue Receipts by Object
DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION
FUNDING AND CUSTODY ACCOUNTS
Balance Sheet Governmental Fund Type
Statement of Changes in Fund Balance Governmental Fund Type
Statement of Funds Available and Expenditures General Fund
Analysis of Appropriation Allotments
BALANCE SHEET BUDGET FUND ALL STATE UNITS
EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
COMBINING BALANCE SHEET BUDGET FUND BY STATE UNITS
STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BUDGET FUND ALL STATE UNITS
EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BUDGET FUND BY STATE UNITS
STATE REVENUE COLLECTIONS FUND
Combining Statement of Cash Receipts and Disbursements by State Units
DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION
STATE OF GEORGIA GENERAL OBLIGATION DEBT SINKING FUND
Combined Balance Sheet Fund Type and Account Group
Statement of Cash Receipts and Disbursements Debt Service Fund
OLD STATE FIXED DEBT
SCHEDULE OF GENERAL OBLIGATION BONDS FOR THE PAYMENT OF WHICH THE STATE OF
GEORGIA IS OBLIGATED AND THE GOOD FAITH OF THE STATE IS PLEDGED
SCHEDULE OF VARIOUS AUTHORITY BONDS OUTSTANDING FOR THE PAYMENT OF WHICH THE
STATE OF GEORGIA IS OBLIGATED AND THE GOOD FAITH OF THE STATE IS PLEDGED
GEORGIA STATE FINANCING AND INVESTMENT COMMISSION
CONSTRUCTION FUND
Combined Balance Sheet Fund Type and Account Group
Statement of Cash Receipts and Disbursements Capital Projects Fund
PUBLIC TRUST FUNDS
Combining Balance Sheet by State Units
PRIVATE TRUST AND AGENCY FUNDS
Combining Balance Sheet by State Units
42
43
51
52
54
56
57
59
60
65
68
72
76
95
96
113
114
SECTION III
ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
COMBINED BALANCE SHEET OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
COMBINED STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES OF ALL UNITS OF
THE UNIVERSITY SYSTEM OF GEORGIA
132
TABLE OF CONTENTS
SECTION III
ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA

NOTES TO FINANCIAL STATEMENTS
FINDINGS AND IMPROPER OR QUESTIONED COSTS
COMBINING BALANCE SHEETS BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA BY FUNDS
Resident Instruction Fund
Other Organized Activities
Restricted Funds
Auxiliary Enterprises
Public Trust Funds Loan Funds
Public Trust Funds Endowment Funds
Unexpended Plant Fund
Investment in Plant
Agency Funds Student Activities
Agency Funds Private Trust
Page
138
142
148
150
153
154
156
157
158
160
162
164

HCOMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS
OF
ALL STATE AGENCIES AND UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
JUNE 30 1988
COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS
OF
ALL STATE AGENCIES AUD UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
JUNE 30 1988
GOVERNMENTAL FUND TYPES

STATE
REVENUE DEBT
COLLECTIONS SERVICE
CAPITAL
OUTLAY

ASSETS
Cash and Temporary Investments
Investments at Cost
Accounts Receivable
Inventories
Due from Other Funds
Prepaid Expenditures
Land Buildings and Equipment
Amount Available in Debt Service Fund
Amount to be Provided for Payment of
General Obligation Bonds
Accrued Compensated Absences
LeasePurchases
Penalties and Assessments
Quality Control Sanctions
122731082128
3519614118
2049357388
123642181749
2885353796
94192119942
65809541
23147558
6861901905
102565110665

Total Assets
LIABILITIES AND FUND EQUITY
Liabilities
Cash Overdraft
Accounts Payable
Contracts Payable
Grants Payable
Accrued Payroll
Due to Other Funds
Deferred Revenue
Contractors Retainage Escrow Deposits
State Bonds and Certificates of 1838
1879 and 1940
Deferred Compensation Program Payables
Payroll Withholdings
General Obligation Bonds Payable
Compensated Absences Payable
LeasePurchases Payable
Penalties and Assessments
Quality Control Sanctions
Total Liabilities
Fund Equity
Investment in General Fixed Assets
Fund Balances
Reserved
Designated for Appropriation to
Department of Transportation
Designated for Appropriation to
Peace Officer and Prosecutor
Training Fund
Midyear Adjustment Reserve
Revenue Shortfall Reserve
Federal Funds Matching Funds and
Other
State Revenue Collections Unfunded
Debt Service Funds
Capital Projects
Resident Instruction Fund Other
Organized Activities and Auxiliary
Enterprises
Public Trust Funds
Private Trust and Agency Funds
Unreserved
Designated for Subsequent Years
Expenditures
Surplus
Total Fund Equity
126250696246 222834822416
6861901905 102565110665
94082440768
24132401887
92810189833
3993804110
52966652
3519614118
372695051
3937038142
94082440768 128818709793
76332485
000
5890910203
17672730610
94016112623
31457218
1560500 31457218
2314755
6860341405
102533653447
8528282180
32168255478 94016112623
231475588 6860341405 102533653447
Total Liabilities and Fund Equity 126250696246 222834822416
231475588 6861901905 102565110665
The notes to the financial statements are an integral part of this statementCOMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS
OF
ALL STATE AGENCIES AND UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
ACCOUNT JUNE 30 1988 GROUPS UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA 151916292 67650691 89569931
FIDUCIARY FUND TYPES GENERAL FIXED ASSETS GENERAL LONGTERM DEBT
PUBLIC PRIVATE TRUST AND AGENCY 105567286028 5526771957 14711478
TRUST
100934831060 923847213475 12981223431 73 82 1C 45 1
291330178196
6860341405
211860658595
11395240658
138877421
1646329500
2233973100
2000843234
138663313
189022705202
5104859292
1385724311
TOTALS
Memorandum Only
1987
353567563370 337575187467
1038704165279
145595109803
4886197030
97711734060
204472854
480352883398
6860341405
211860658595
16500099950
1524601732
1646329500
2233973100
856253056966
144275535586
3316026534
102611219897
152951814
416468055391
4360901980
156464098020
14065702023
1895398553
1727400700
4317070500
1037763267966 111108769463 291330178196 234135420679 228566486952 2361648130076 2043482605431
695263440
162792159
695263440
5493801853
651574994
6308169006
31457218 186110713
86867423 64 33677199850 92810189833 3993804110 33417963575 97651581175 9898063743
6090064 40 661973092 557183826
1096791 74 97711734060 102611219897
33442287 95 3716923846 3937038142 1560500 5493801853 651574994 3424528496 3528196767 1560500 4347420798 503726496
2187 210 000 00 218721000000 160825000000
113 952 406 58 51048592 92 16500099950 14065702023
1 388 774 21 13857243 11 1524601732 1895398553
16 463 295 00 1646329500 1727400700
22 339 354 731 206 00 2233973100 483313261780 4317070500
2341 79 192402403 76 438958127762
291330178196
189022705202 480352883398 416468055391
76332485
730394034

1037068004526
371614098
000
5890910203
17672730610
94016112623
231475588
6860341405
102905267545
104800600457
4668465942 4668465942
9093989334 1046161993860
818110144 105618710601
916532129
5421318777
16263956332
98012876298
246120058
4360901980
54268315444
4150496591
392849594002
97491074985
1037068004526 104800600457 291330178196
5351361856
5351361856
8528282180
5199252594
8145589054
209326246576 1878334868296 1604524477669
1037763267966 111108769463 291330178196 234135420679 228566486952 2361648130076 2043482605431
5 COMBINED STATEMENT OF CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES
CURRENT FUNDS AND UNEXPENDED PLANT FUNDS OF ALL UNITS
OF THE UNIVERSITY SYSTEM OF GEORGIA
YEAR ENDED JUNE 30 1988
7 COMBINED STATEMENT OF CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES
AND
CURRENT FUNDS AND UNEXPENDED PLANT FUNDS OF ALL UNITS
OF THE UNIVERSITY SYSTEM OF GEORGIA
YEAR ENDED JUNE 30 1988

FUND BALANCES JULY 1
Reserved
Unreserved
Designated for Subsequent Years Expenditures
Surplus
ADDITIONS
Due from Other Funds
Surplus
Units of the University System of Georgia
Adjustments to Prior Years Receivables Payables
Revenues and Expenditures
Excess of Funds Available over Expenditures
DEDUCTIONS
Due to Other Funds
Surplus
Budget Fund
Unreserved Fund Balance Surplus
Returned to General Fund
Fund Balance Carried Over from
Prior Year as Funds Available
23332201272 98012876298
8145589054
31477790326 98012876298
S 3519614118
28648641360
109679174
3794759186
95595330076
32168255478 99499768436
3519614118
31477790326
2651822244
97325095749
31477790326 103496532111
FUND BALANCES JUNE 30
32168255478 94016112623

The notes to the financial statements are an integral part of this statementCOMBINED STATEMENT OF CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES
AND
CURRENT FUNDS AND UNEXPENDED PLANT FUNDS OF ALL UNITS
OF THE UNIVERSITY SYSTEM OF GEORGIA
YEAR ENDED JUNE 30 1988
STATE
REVENUE
COLLECTIONS
DEBT
SERVICE
CAPITAL
PROJECTS
UNITS OF THE
UNIVERSITY SYSTEM
OF GEORGIA
TOTALS
Memorandum Only
1988 1987
246120058
246120058
4360901980 53900303970
4360901980 53900303970
4518508065 184370911643 171567039096
4088204141
4088204141
8145589054
3797656214
3478447893
8606712206 196604704838 178843143203
231475588 6860341405 102533653447
231475588 6860341405 102533653447
93328888
7412696145
3519614118
109679174
3888088074
241282138021
2569994676
194254228
6781117599
189963062396
7506025033 248799519387 199508428899
246120058
246120058
4360901980
4360901980
53900303970
53900303970
109679174
6862154753
3519614118
109679174
2651822244
194172366836
2569994676
194254228
2760271125
176222347235
6971833927 200453482372 181746867264
2314755
6860341405 102533653447
9140903312 244950741853 S 196604704838
9 SECTION II
REPORT OF THE STATE AUDITOR OF GEORGIA
OF
ALL STATE AGENCIES
EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIACOMBINED BALANCE SHEET ALL FUHD TYPES AND ACCOUNT GROUPS
OF
ALL STATE AGENCIES EXCLUDING UNITS OF
THE UNIVERSITY SYSTEM OF GEORGIA
JUNE 30 1988
13COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS
OF
ALL STATE AGENCIES EXCLUDING UNITS OF
THE UNIVERSITY SYSTEM OF GEORGIA
JUNE 30 1988
GOVERNMENTAL FUND TYPES
STATE
REVENUE
COLLECTIONS
DEBT
SERVICE
ASSETS
Cash and Temporary Investments
Investments at Cost
Accounts Receivable
Inventories
Due from Other Funds
Prepaid Expenditures
Land Buildings and Equipment
Amount Available in Debt Service Fund
Amount to be Provided for Payment of
General Obligation Bonds
Accrued Compensated Absences
LeasePurchases
Penalties and Assessments
Quality Control Sanctions
122731082128
3409934944
2049357388
123642181749
2885353796
94082440768
65809541
2314755
6861901905
Total Assets
126141017072 222725143242
231475588
6861901905
LIABILITIES AND FUND EQUITY
Liabilities
Cash Overdraft
Accounts Payable
Contracts Payable
Grants Payable
Accrued Payroll
Due to Other Funds
Deferred Revenue
Contractors1 Retainage Escrow Deposits
State Bonds and Certificates of 1838 1879 and 1940
Deferred Compensation Program Payables
Payroll Withholdings
General Obligation Bonds Payable
Compensated Absences Payable
LeasePurchases Payable
Penalties and Assessments
Quality Control Sanctions
Total Liabilities
94082440768
24132401887
92810189833
3993804110
52966652
3409934944
372695051
3937038142
1560500
94082440768 128709030619
1560500
Fund Equity
Investment in General Fixed Assets
Fund Balances
Reserved
Designated for Appropriation to
Department of Transportation
Designated for Appropriation to
Peace Officer and Prosecutor Training Fund
Midyear Adjustment Reserve
Revenue Shortfall Reserve
Federal Funds Matching Funds and Other
State Revenue Collections Unfunded
Debt Service Funds
Capital Projects
Public Trust Funds
Private Trust and Agency Funds
Unreserved
Surplus
Total Fund Equity
76332485
000
5890910203
17672730610
94016112623
8418603006
231475588
j 32058576304 94016112623
231475588
6860341405
6860341405
Total Liabilities and Fund Equity
126141017072 222725143242
231475588
6861901905
The notes to the financial statements are an integral part of this statement
14COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS
OF
ALL STATE AGENCIES EXCLUDING UNITS OF
THE UNIVERSITY SYSTEM OF GEORGIA
JUNE 30 1988
ACCOUNT GROUPS
FIDUCIARY FUND TYPES GENERAL FIXED ASSETS GENERAL LONGTERM DEBT TOTALS Memorandum Only
CAPITAL PUBLIC TRUST PRIVATE TRUST AND AGENCY
OUTLAY 1988 1987
1 00934831060 1055672860 28 338375934097 322736569181
102565110665 9 23847213475 55267719 57 1031939096097 849798832886
12981223431 147114 78 S 291330178196 6860341405 211860658595 11395240658 138877421 1646329500 2233973100 136638116658 2885353796 97492375712 65809541 291330178196 6860341405 211860658595 11395240658 138877421 1646329500 2233973100 136466078537 1602509424 102222711441 47871368 242753791461 4360901980 156464098020 9158648823 192889383 1727400700 4317070500
102565110665 10 37763267966 s 1111087694 63 291330178196 234135420679 2132862284776 1831849373704
31457218
695263440
162792159
5493801853
651574994
18721000000
11395240658
138877421
1646329500
2233973100
31457218
24990457486
92810189833
3993804110
52966652
97492375712
372695051
3937038142
1560500
5493801853
651574994
218721000000
11395240658
138877421
1646329500
2233973100
1
256
976
98
022
3
35
43
5
608
91
1
17
43
I
731
515
980
549
227
040
281
15
474
037
250
586
928
274
170
10713
05077
81175
63743
92397
11441
60926
96767
60500
20798
26496
00000
48823
89383
00700
70500
31457218
695263440
6308169006
234135420679 463963342230 420592539439
291330178196
291330178196 242753791461
76332485
730394034
102533653447
1037068004526
104800600457
S 102533653447 1037068004526 104800600457 291330178196
000
5890910203
17672730610
94016112623
231475588
6860341405
102533653447
1037068004526
104800600457
8418603006
916532129
5421318777
16263956332
98012876298
246120058
4360901980
53900303970
384025927439
96673376961
7951334826
1668898942546 1411256834265
102565110665 1037763267966 111108769463 291330178196 234135420679 2132862284776 1831849373704
COMBINED STATEMENT OF CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
ALL STATE AGENCIES EXCLUDING UNITS OF
THE UNIVERSITY SYSTEM OF GEORGIA
YEAR ENDED JUNE 30 19COMBINED STATEMENT OF CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
ALL STATE AGENCIES EXCLUDING UNITS OF
THE UNIVERSITY SYSTEM OF GEORGIA
YEAR ENDED JUNE 30 1988
FUND BALANCES
Reserved
Unreserved
Surplus
23332201272 98012876298
7951334826
31283536098 98012876298
Due from Other Funds
Surplus
Adjustments to Prior Years Receivables Payables
Revenues and Expenditures
Excess of Funds Available over Expenditures
DEDUCTIONS
Due to Other Funds
Surplus
Unreserved Fund Balance Surplus
Returned to General Fund
Fund Balance Carried Over from
Prior Year as Funds Available
3409934944
3794759186
28648641360 95595330076
32058576304 99390089262
3409934944
2651822244
31283536098 97325095749
31283536098 103386852937
FUND BALANCES JUNE 30
32058576304 94016112623
The notes to the financial statements are an integral part of this statementCOMBINED STATEMENT OF CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
OF
ALL STATE AGENCIES EXCLUDING UNITS OF
THE UNIVERSITY SYSTEM OF GEORGIA
YEAR ENDED JUNE 30 1988
REVENUE DEBT
COLLECTIONS SERVICE
CAPITAL
PROJECTS
TOTALS
Memorandum Only
1987
246120058 4360901980 53900303970 179852403578 167685217935
7951334826 3398684229
246120058 4360901980 53900303970 187803738404 171083902164
23147558

6860341405 102533653447
3409934944
3794759186
233869441876
2375740448
6561600829
183060717702
231475588 6860341405 102533653447 241074136006 191998058979
3409934944 2375740448
2651822244 2760271125
246120058 4360901980 53900303970 187115957855 170142211166
246120058 4360901980 53900303970 193177715043 175278222739
2314755
6860341405 102533653447 S 235700159367 187803738404
19COMBINED STATEMENT OF REVENUES EXPENDITURES AND TRANSFERS
ALL GOVERNMENTAL FUND TYPES
OF
ALL STATE AGENCIES EXCLUDING UNITS OF
THE UNIVERSITY SYSTEM OF GEORGIA
YEAR ENDED JUNE 30 1988COMBINED STATEMENT OF REVENUES EXPENDITURES AND TRANSFERS
ALL GOVERNMENTAL FUND TYPES
OF
ALL STATE AGENCIES EXCLUDING UNITS OF
THE UNIVERSITY SYSTEM OF GEORGIA
YEAR ENDED JUNE 30 1988
Taxes Fines and Forfeits
Federal Financial Assistance
Donations
Rents on Investment Properties
Interest Earned
Contributions from Public Trust Funds
Operating Earnings from Fees Rents and
Sales for Services
Total State Revenue Receipts
EXPENDITURES
000 6771234641
214199794676
90015615
1497599608
668456213
93051594311
000 316278695064
Current
Personal Services
Regular Operating Expenses
Benefits
Grants
Other
Travel
Motor Vehicle Purchases
Publications and Printing
Equipment
Computer Charges
Real Estate Rentals
Telecommunications
Per Diem Fees and Contracts
Capital Outlay
Authority Lease Rentals
General Obligation Debt Sinking Fund
Debt Service
Bonds Redeemed
Interest and Fiscal Charges
Total Governmental Costs
EXCESS DEFICIENCY OF REVENUES OVER EXPENDITURES
OTHER FINANCING SOURCES USES
CarryOver from Prior Years
Fund Balances
Prior Years Unreserved Fund Balance Surplus Lapsed
Appropriation from General Fund to Budget Fund
Transfers from State Revenue Collections Fund to General Fund
Proceeds of General Obligation Bonds
Good Faith Deposit on Unissued Bonds
Good Faith Deposit Received in Prior Year
Operating Transfers
From Other Funds
To Other Funds
Transfers to Various Authorities for
Advance Retirement of Bonds and Defeasance of Bonds
Total Other Financing Sources Uses
000 145579689734
1447454
3698053
579147
21431
151
12993
46577
82563
36799
58061
570394
790007
19516
282098
72952
53611
84532
59485
38847
16170
53451
12321
67392
38057
06408
74055
33222
97800
000 911608498037
000 595329802973
31283536098 97325095749
2651822244
594377737300 594377737300
589091020318
122300000
900000000
28648641360 690925133049
EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES
28648641360 95595330076
The notes to the financial statements are an integral part of this statement
22 COMBINED STATEMENT OF REVENUES EXPENDITURES AND TRANSFERS
ALL GOVERNMENTAL FUND TYES
OF
ALL STATE AGENCIES EXCLUDING UNITS OF
THE UNIVERSITY SYSTEM OF GEORGIA
YEAR ENDED JUNE 30 1988
STATE
REVENUE DEBT
COLLECTIONS SERVICE
CAPITAL
PROJECTS
1988
TOTALS
Memorandum Only
1987
567940914216
534341310
9210172472 S
11390947850
589076375848
589384602
4042934567
6127375147
574712148857
214199794676
90015615
534341310
15340091249
668456213
110569917308
528966011486
202735687994
3142109
524862445
14589849892
624023577
89340276617
589384602 10170309714 916114765228 836783854120
145579689734 127537935821
000
589076375848
144745472952 128494245689
369805353611 343775439275
587 608 42 57973545374 2143159485 1518838847 1299316170 4657753451 8256312321 3679967392 5806138057 51778827747 1877314510 1502463126 1201821561 3274976598 7900517845 3314958002 5073642835
8 493 979 62 57888804370 51013846697
348 341 522 56 113834926311 1951633222 106656791100 2048301165
282 098 978 00 000 000
189 765 000 00 18976500000 21528500000
100 599 265 583 605 75 75 10059958375 948177369672 S 9421762515
8 357 423 110 60 866401344486
2 371 759 73 255 720 013 46 32062604444 S 29617490366

246120058
589091020318
4360901980 53900303970
76872500000
612500000
2736615398
900000000
2858915398
95733779
187115957855
2651822244
000
000
76872500000
000
612500000
3758915398
3758915398
95733779
170142211166
2760271125
000
000
39289000000
612500000
000
4178530431
4178530431
125774223
588844900260 7097517378 128105654793 265932046320 212678208068
231475588 6860341405 102533653447 233869441876 183060717702ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
NOTES TO FINANCIAL STATEMENTS
25ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30 1988
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
FUNDS AND ACCOUNT GROUPS INCLUDED IN FINANCIAL STATEMENTS
The accounts of the State of Georgia are organized on the basis of funds and account groups each of which is considered a separate accounting
entity The operations of each fund are accounted for with a separate set of selfbalancing accounts that comprise its assets liabilities
fund equity revenues and expenditures or expenses as appropriate Resources are allocated to and accounted for in individual funds based
both upon the source of the resources and upon the purposes for which they are to be spent
The accompanying financial statements account for all State Federal and other sources of revenue under the control of the State of Georgia and
unless otherwise disclosed in these notes are presented in compliance with generally accepted accounting principles applicable to governments
Funds and account groups presented in this report are as follows
GOVERNMENTAL FUND TYPES
GENERAL FUND This fund is used to account for all State revenue collections remitted to the Department of Administrative Services Fiscal
Division and the interest received revenue funds paid out and transfers to the various State agencies for operational costs in the fiscal
year
BUDGET FUND This fund is a consolidation of the Budget Funds of the various units of State government These funds account for the
operations and activities of the various State agencies boards and commissions under the terms of Act Nos 823 and 901 of Georgia Laws 1988
as approved February 25 1988 and March 15 1988 respectively which are referred to in this report as the Amended Appropriations Act of
19871988
STATE REVENUE COLLECTIONS FUND This fund is a consolidation of the State Revenue Collections Funds of the various collecting units of State
government These funds account for the collection of various taxes fines and forfeits fees rents interest earned and sales of services
as required by State law Revenues collected by the various collecting units are remitted to the General Fund Unreraitted funds at the end
of the fiscal year will be remitted in the subsequent year
DEBT SERVICE FUND This fund is used to account for the accumulation of resources and subsequent disbursement of such resources to pay
principal and interest on the longterm debt of the State resulting from the issuance of General Obligation bonds Longterm debt of the
State resulting from the issuance of various Authority bonds is funded through lease agreements between various governmental agencies and the
various authorities and the accountability of the resources and the payment of principal and interest of this debt are with the various
issuing authorities
CAPITAL PROJECTS FUND This fund is used to account for the accumulation of resources and the subsequent disbursement of such resources for
capital outlay projects by the Georgia State Financing and Investment Commission
FIDUCIARY FUND TYPES
PUBLIC TRUST FUNDS These funds are used to account for activities in which the State acts as a trustee for an individual an organization or
employee groups The costs of administering certain trust funds are funded from available resources through transfers to the Budget Fund of
the spending unit administering the trust
PRIVATE TRUST AND AGENCY FUNDS These funds are used to account for activities in which the State acts as an agent for various governmental
agencies and organizations
ACCOUNT GROUPS
GENERAL FIXED ASSETS The account group used to account for fixed assets of the State and used in governmental fund type operations Fixed
assets purchased are recorded as expenditures in the Budget Fund at the time of purchase Donated fixed assets are recorded at fair market
value on the date donated and disposals are deleted at recorded cost No depreciation has been provided on general fixed assets
GENERAL LONGTERM DEBT The account group used to report the summary of the bonded indebtedness of the State from the sale of General
Obligation bonds and to report the noncurrent portions of certain governmental longterm liabilities such as claims judgments compensated
absences and leasepurchase agreements payable from future resources This method of recording the noncurrent portion of certain longterm
liabilities is in accordance with generally accepted governmental accounting principles
BASIS OF ACCOUNTING
The State of Georgia maintains the General Fund the Budget Fund and the Public Trust Funds in accordance with a comprehensive basis of
accounting called the Modified Accrual Basis This basis of accounting is defined as that method of accounting in which expenditures other
than accrued interest of general longterm debt are recorded at the time liabilities are incurred and revenues are recorded when received in
cash except for material or available revenues which should be accrued to reflect properly the taxes levied and the revenues earned
Contractual obligations for services which have not been performed and for goods which have not been delivered at the end of the fiscal year are
recognized as expenditures and liabilities in the accompanying financial statements The recognition of encumbrances of this nature as
expenditures and liabilities is in accordance with Georgia Law and provisions of State budgetary policy but is not consistent with generally
accepted accounting principles which provide for the recording of encumbrances as a reservation of fund balance
The State Revenue Collections Fund the Debt Service Fund the Capital Projects Fund and the Private Trust and Agency Funds are maintained on
the Cash Receipts and Disbursements basis of accounting This basis of accounting is defined as that method of accounting in which certain
revenue and the related assets are recognized when received rather than when earned and certain expenses are recognized when paid rather than
when the obligation is incurred
BUDGET
Appropriation allotments to the various State agencies are on the basis of budgets submitted by the State agencies and approved by the
Legislature and the Governor The budgets are compiled in the same manner by all State agencies and expenditures are classified by budget unit
object classes as provided in Act Nos 823 and 901 of Georgia Laws as approved February 25 1988 and March 15 1988 respectively which are
referred to in this report as the Appropriations Act of 19871988
NOTE 2 RESERVED FUND BALANCES
DESIGNATED FOR APPROPRIATION TO DEPARTMENT OF TRANSPORTATION
A reserve fund balance for 1989 appropriation of 76332485 was determined by comparing the net Motor Fuel Tax collections of 45276332485
for the year ended June 30 1988 to the estimated Motor Fuel Tax collections budgeted of 45200000000 for the year ending June 30 1989 as
provided by Article III Section IX Paragraph VI of the Constitution of the State of Georgia
26 ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30 1988
NOTE 2 RESERVED FUND BALANCES
DESIGNATED FOR APPROPRIATION TO PEACE OFFICER AND PROSECUTOR TRAINING FUND
Article III Section IX Paragraph VI of the Constitution of the State of Georgia authorizes the assessment of additional penalties in criminal
and traffic cases and provides that the proceeds of such assessments may be used for the purpose of providing training to law enforcement
officers and prosecuting officials The Official Code of Georgia Annotated Section 152177 further provides that an amount equal to funds
remitted based on such assessments in the immediately preceding year shall be appropriated to fund law enforcement or prosecutorial
officers training or both and activities incident thereto During the year ended June 30 1988 funds in the amount of 996174237
were collected and remitted to the Department of Administrative Services Fiscal Division for this purpose A comparison of the amount
collected and the estimated Peace Officer and Prosecutor Training Fund collections budgeted for fiscal year 1989 in the amount of 1994027500
resulted in a reserved fund balance of 00 at June 30 1988
MIDYEAR ADJUSTMENT RESERVE
Act No 1423 of the 1982 Session of the General Assembly provides that The State Auditor shall reserve from State surplus as of June 30 of each
fiscal year an amount equal to one percent of the net revenue collections of such fiscal year to the extent that such surplus is available
therefor before provision has been made for the Revenue Shortfall Reserve On June 30 1988 the reserved fund balance for Midyear
Adjustment Reserve was 5890910203
REVENUE SHORTFALL RESERVE
Act No 901 of the 1976 Session of the General Assembly abolished the Working Reserve Fund and created the Revenue Shortfall Reserve in lieu of
the Working Reserve The Act provides that The State Auditor shall reserve from State surplus as of June 30 of each fiscal year an amount
equal to three percent of the net revenue collections of such fiscal year to the extent that such surplus is available therefor On June 30
1988 the reserved fund balance for Revenue Shortfall Reserve was 17672730610
NOTE 3 RECLASSIFICATION OF REVENUES AND TRANSFERS
Revenue from the Budget Fund shown on the Statement of Cash Receipts and Disbursements of the Debt Service Fund of the State of Georgia General
Obligation Debt Sinking Fund is shown as a credit to expenditures of the Debt Service Fund on the Combined Statement of Revenues Expenditures
and Transfers Revenue shown from the Georgia State Financing and Investment Commission is shown under Other Financing Sources Uses of the
Debt Service Fund on the Combined Statement of Revenues Expenditures and Transfers as a transfer from other funds Transfers shown as
reductions to income on the Statement of Cash Receipts and Disbursements of the Construction Fund of the Georgia State Financing and Investment
Commission are shown under Other Financing Sources Uses of the Capital Projects Fund on the Combined Statement of Revenues Expenditures and
Transfers as transfers to other funds and to various authorities for advance retirement of bonds and defeasance of bonds
NOTE 4 TOTAL COLUMNS ON COMBINED STATEMENTS OVERVIEW
Total columns on the Combined Statements Overview are captioned Totals Memorandum Only to indicate that they are presented only to
facilitate financial analysis Data in these columns do not present financial position or changes in financial position in conformity with
generally accepted accounting principles Neither is such data comparable to a consolidation Interfund eliminations have not been made in the
aggregation of this data
NOTE 5 GENERAL LONGTERM DEBT
GENERAL OBLIGATION BONDS
In November 1972 the voters of the State of Georgia approved a comprehensive amendment to the Constitution of 1945 Amendment which permits
the State of Georgia to finance its needs through the issuance of general obligation debt Prior to the adoption of the Amendment the capital
outlay needs of the State of Georgia were met through the issuance of bonds by ten separate authorities and secured by lease rental agreements
between the authorities and various State of Georgia entities The provisions of the Amendment were implemented in 1973 with the enactment of
the Georgia State Financing and Investment Commission Act and the constitutionality of the new system of State financing was favorably
adjudicated by the Supreme Court of Georgia in a decision rendered on July 16 1974 in Sears vs State of Georgia In November 1982 the
voters of the State of Georgia ratified a new State Constitution which became effective July 1 1983 The Constitution of 1983 continues the
Amendment in full force and effect
COMPENSATED ABSENCES PAYABLE
In accordance with State policy the cost of annual and sick leave is recorded when paid rather than when earned
All State employees except employees of the Superior Courts of Georgia earn one and onequarter days per month of annual leave for State
service not in excess of five years employees with service of five to ten years earn one and onehalf days per month annual leave and
employees with service in excess of ten years earn one and threequarter days per month annual leave Employees earning annual leave on this
basis except employees of the State Soil and Water Conservation Committee may accrue up to fortyfive days of annual leave and are paid for
unused accumulated annual leave upon retirement or termination of employment Funds are provided in the appropriation of State funds each year
to cover the cost of annual leave of terminated employees
All State employees except employees of the Superior Courts of Georgia and the Board of Regents of the University System of Georgia earn one
and onequarter days per month of sick leave These employees may accrue up to ninety days of sick leave When any of these employees
terminate employment with the State they receive no compensation for any sick leave
Employees of the Superior Courts of Georgia do not earn sick or annual leave because the Courts have not adopted a policy to provide for the
earning and accumulation of leave for court employees Employees of the Board of Regents of the University System of Georgia earn one day of
sick leave each month with no maximum limit established The policy of the State Soil and Water Conservation Committee limits maximum
accumulation to thirty days of annual leave and provides for payment for unused accumulated leave upon retirement or termination of employment
Certain employees who retire with one hundred and twenty days or more of forfeited annual and sick leave are entitled to additional service
credit in the Employees Retirement System of Georgia
27ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30 1988
NOTE 5 GENERAL LONGTERM DEBT
CHANGES IN GENERAL LONGTERM DEBT
A summary of changes in General LongTerm Debt for the year ended June 30 19
General
Obligation Bonds
Compensated
Absences
LeasePurchases
Penalties and
Assessments
Quality Control
Sanctions
Balance July 1 1987
Additions
Retroactive Restatement of Prior Year
Balance Payable
Annual Leave Earned and Utilized Net
Bonds Issued 76872500000
Deductions
Penalties and Assessments Net
Quality Control Sanctions Net
Retirements 18976500000
160825000000 9158648823
192889383 1727400700 4317070500
1268226546
968365289
81071200
2083097400
54011962
Balance June 30 1988
218721000000 11395240658
77421 1646329500 2233973100
In the year under review the Georgia State Financing and Investment Commission redeemed the following bonds in advance of due date
Bond Series
1974B
1975B
1975C
1975D
1975E
1976A
1976B
1976C
1977A
1977C
1977D
1980A
1986B
1986D
1987A
1987B
1987E
1988B
1988D
The liability for compensated absences at June 30 19
NOTE 6 PRIOR YEAR DEFEASANCE OF DEBT
Principal Amount
29000000
57000000
30000000
11500000
16500000
17500000
50000000
2500000
2000000
21500000
103500000
2500000
4500000
5000000
107500000
1019000000
1791500000
35000000
20000000
3326000000
has been adjusted to reflect current salary and wage costs
In the prior year the State of Georgia defeased certain general obligation bonds by placing the proceeds of new bonds in an irrevocable trust
to provide for all future debt service payments on the old bonds Accordingly the trust account assets and the liability for the defeased
bonds are not included in the State of Georgia General Obligation Debt Sinking Funds financial statements At June 30 1988 35632500000
of bonds outstanding are considered defeased
NOTE 7 RETIREMENT SYSTEMS
EMPLOYEES RETIREMENT SYSTEM OF GEORGIA
This Retirement System was established in 1949 for all regular employees of State Departments Bureaus etc and Tax Collectors their employees
and State Court employees The General Assembly in Georgia Laws 1982 Act No 1372 amended the 1949 Act establishing this Retirement System
This Act created a new retirement benefits plan with a new benefit structure requiring changed participation requirements for new employees
hired on or after July 1 1982 This Act also gave members of the Retirement System prior to July 1 1982 the option of remaining under the
old benefits plan or transferring to the new plan The Employees Retirement System of Georgia has approximately 58000 members of which
approximately 33000 remain under the old benefits plan At June 30 1988 the contribution of members remaining under the old benefits plan
was computed at 3 on the first 420000 of annual salary and 6 of salary in excess of 420000 These employees actually paid 1 14 of
salary to the Retirement System and the State paid the remainder of the employees contributions on behalf of the employees The employers
contribution was 1304 of annual salary At June 30 1988 there were approximately 25000 members of the new benefits plan and their
contribution to the Retirement System was computed at 14 of 1 of annual salary The employers contribution for members of the new benefits
plan was 1804 of annual salary The consulting actuary is George B Buck Consulting Actuaries Inc New York New York
GEORGIA LEGISLATIVE RETIREMENT SYSTEM
This Retirement System was established in 1967 to provide for retirement allowances and other benefits for the members of the General Assembly
and staff members Prior to 1981 this Retirement System had no membership and those eligible for membership were members of the Employees
Retirement System of Georgia An Act of the General Assembly in 1980 amended the Act of 1967 creating this Retirement System and required that
eligible members make an election to remain in the Employees Retirement System of Georgia or become a member of the Georgia Legislative
Retirement System This Act further required that their election be made prior to the second Monday in January 1981 This Retirement System
has 225 active members who contribute 8 12 of their salaries of which 4 34 less 700 monthly is contributed by the State on behalf of
each member and the member actually pays the remainder The employers contribution is currently 2018 monthly for each active member The
consulting actuary is George B Buck Consulting Actuaries Inc New York New York
TEACHERS RETIREMENT SYSTEM OF GEORGIA
This Retirement System was established in 1943 for all public school and college teachers administrators clerical workers supervisors
librarians and other related personnel This Retirement System has approximately 148000 members of which approximately 130000 are active and
contribute 6 of their salaries The employer currently contributes 1343 of the salaries The consulting actuary is George B Buck
Consulting Actuaries Inc New York New York
28ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30 1988
NOTE 7 RETIREMENT SYSTEMS
PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA
This Retirement System was established in 1970 for school bus drivers and cafeteria employees of schools as well as all nonprofessional
employees ineligible under the Teachers Retirement System of Georgia This Retirement System has approximately 27800 active members who
contribute 400 each per month for nine months of the year In the current year the State contributed 1333000000 The consulting actuary
is George B Buck Consulting Actuaries Inc New York New York
TRIAL JUDGES AND SOLICITORS RETIREMENT FUND
This Retirement Fund was established in 1968 for Superior Court Judges District Attorneys City Judges and Solicitors This Retirement Fund
has 126 members who contribute 7 12 of salary if they do not choose survivors benefits if they choose survivors benefits they contribute 10
of salary The State contributes 15 of salary This Retirement Fund is a money purchase plan and no actuarial valuation has been prepared
for this Retirement Fund
SUPERIOR COURT JUDGES RETIREMENT SYSTEM
This Retirement System was established in 1976 for Superior Court Judges Superior Court Judges who were members of the Trial Judges and
Solicitors Retirement Fund on the date this Retirement System was established were given the option to remain in that Fund or join the Superior
Court Judges Retirement System Superior Court Judges who became judges after December 31 1976 became members of the new System The
Superior Court Judges Retirement System has 121 active members who contribute 7 12 of State salary If they elect spouses benefit coverage
they may contribute an additional 2 12 which will entitle surviving spouse for benefit coverage for life or until remarriage or they may
contribute an additional 2 34 which will entitle surviving spouse for benefit coverage for life Members also have the option of contributing
an additional 1 of State salary and becoming eligible for post retirement costofliving benefit adjustments The State contributes 5 less
700 monthly on behalf of each member and the member actually pays the remainder The employers contribution is currently 19 of State
salaries paid The consulting actuary is The Wyatt Company Atlanta Georgia
DISTRICT ATTORNEYS RETIREMENT SYSTEM
This Retirement System was established in 1978 for District Attorneys District Attorneys who were members of the Trial Judges and Solicitors
Retirement Fund on the date this Retirement System was established were given the option to remain in that Fund or join the new System
District Attorneys taking office on or after January 1 1979 became members of the new System The District Attorneys Retirement System has
43 active members who contribute 7 12 of salary if they do not choose survivors benefits if they choose survivors benefits they contribute
10 of salary The State contributes 5 less 700 monthly on behalf of each member and the member actually pays the remainder The
employers contribution is currently 10 of salaries paid The consulting actuary is The Wyatt Company Atlanta Georgia
NOTE 8 OTHER FINANCIAL NOTES
INDUSTRY AND TRADE DEPARTMENT OF
The financial statements of the Department of Industry and Trade a component unit of the State of Georgia included in the combining financial
statements presented in this report represent the results of a preliminary review of the books and records of the Department An audit of the
financial statements of the Department of Industry and Trade is in progress and the results of this audit will be disclosed in our report
thereon We are unable to determine the effect the adjustments that may be necessary upon completion of this audit may have on the financial
statements of the Department reflected on the combining financial statements of this report however in our opinion such adjustments if any
will not materially affect the combined financial statements of this report The separate audit report on the financial statements of this
Department should be referred to on matters pertaining solely to the Department of Industry and Trade
PERSONNEL BOARD STATE MERIT SYSTEM OF PERSONNEL ADMINISTRATION
The financial statements of the State Personnel Board a component unit of
presented in this report represent the results of an incomplete examination
completed except for audit procedures currently being performed to determine
administered under contractual agreement by Blue CrossBlue Shield of Georg
Our audit procedures include an examination of selected claim payment fi
processed and paid timely and correctly and reliable data are maintain
complete examination will be disclosed in a separate audit report coverin
Personnel Board We are unable to determine the effect the adjustments
claims payment system may have on the financial statements of the Board
however in our opinion such adjustments if any will not materially
pertaining solely to the State Personnel Board our separate audit of the f
referred to
the State of Georgia included in the combining financial statements
of the books and records of the Board Our examination has been
that the claims payment system for the State Health Benefit Plan
a is being administered in accordance with provisions of the Plan
les on a sample basis for assurance that plan member claims are
ed and provided by the administering contractor The results of our
g the financial statements and results of operations of the State
that may be necessary if any as a result of our examination of the
reflected on the combining financial statements of this report
ffect the combined financial statements of this report On matters
inancial statements and results of operations of the Board should be
POSTSECONDARY VOCATIONAL EDUCATION STATE BOARD OF
The State Board of Postsecondary Vocational Education is reflected as a component unit of the State of Georgia in the combining financial
statements presented in this report The Board is comprised of an administrative central office located in Atlanta and thirteen 13 area
schools located throughout the State Separate audits have been performed on each of the thirteen area schools and a report will be issued on
each of these component units of the Board For reporting purposes the financial statements of the area schools have been consolidated with
the audited financial statements of the administrative central office and the consolidated statements are reflected in this report The
Special Revenue Funds maintained by the various area schools are reported as Budget Funds on the Balance Sheet of the State Board of
Postsecondary Vocational Education through an adjustment to fund balanceALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM
FINDINGS AND IMPROPER OR QUESTIONED COSTSALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 L988
BUDGETED OBJECT CLASSES OVER EXPENDED
The following State agencies over expended amounts budgeted in the object classes indicated by the amounts shown and are in violation of Section
70 of the Amended Appropriations Act of 19871988
Corrections Department of
Motor Vehicle Purchases
County Subsidy for Jails
Education Department of
NonQBE Grant Child Care Lunch Program Federal
Human Resources Department of
B Community Mental HealthMental Retardation Youth Services and Institutions
Substance Abuse Community Services
Industry and Trade Department of
Advertising and Cooperative Advertising
Insurance Department of
Travel
7695563
34522400
42217963
64901112
64082 81
18191 05
6947 73
2587662
9610435
161884003
682496
30127152
385230703
21417250
6681169 28098419
12198097
162566499 174764596
6153852
80008
Labor Department of
Per Diem Fees and Contracts
Medical Assistance Department of
Medicaid Benefits Reserve 1987
Postsecondary Vocational Education State Board of
Personal Services Institutions
Teachers Health Insurance
Regents of the University System of Georgia Board of
B Regents Central Office and Other Organized Activities
Regents Central Office
Personal Services
Operating Expenses
Other Organized Activities
Operating Expenses
Sponsored Operations
Agricultural Research
Removal of Hazardous Materials Agency for
Per Diem Fees and Contracts
Student Finance Commission Georgia
Per Diem Fees and Contracts
Veterans Service State Department of
Operating ExpensePayments to Medical College of Georgia 444
NONCOMPLIANCE WITH PAYROLL REGULATIONS AND SALARY OVERPAYMENTS
The following State agencies had unresolved payroll exceptions that had been reported by the State Personnel Board Merit System of Personnel
Administration Employees Services Division or had salary overpayments to individuals for which reimbursement should be secured
Corrections Department of
Defense Department of
Human Resources Department of
Judicial System
Superior Courts miscalculations of terminal pay and leave
Labor Department of
Natural Resources Department of
Pardons and Paroles Board of
Public Safety Department of
Revenue Department of
Transportation Department of
GENERAL FIXED ASSETS EQUIPMENT INVENTORY
In a number of State agencies we found inadequate records were maintained or serious deficiencies existed in the internal controls utilized in
maintaining equipment inventory and accounting for General Fixed Assets Inventories were not maintained in accordance with the requirements
contained in the State Property System Manual published by the Department of Administrative Services and in some instances where Federal funds
were utilized in the purchase of equipment records were not maintained in accordance with Federal Property Management Standards Inadequate
records or serious deficiencies existed in the following State agencies
2709
16938
3769493
32546
13787
10678
64575
194423
5331
23266
ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1988
GENERAL FIXED ASSETS EQUIPMENT INVENTORY
Administrative Services Department of
Agriculture Department of
Corrections Department of
Defense Department of
Forestry Commission Georgia
Governor Office of the
Human Resources Department of
Industry and Trade Department of
Investigation Georgia Bureau of
Judicial System
Supreme Court
FEDERAL ASSISTANCE COMPLIANCE DISCLOSURES
Our review of internal controls and substantive testing in the various State agencies for compliance with Federal requirements in the
administration of Federal programs disclosed instances of noncompliance Our findings cover a wide range of problems and include deficiencies
in cash management financial reporting eligibility determination and monitoring efforts and also include improper utilization of funds and
distribution of expenditures as well as property management inadequacies Applicable findings are disclosed in the individual audit reports of
the following State agencies
Labor Department of
Postsecondary Vocational Education State Board of
Public Safety Department of
Public Service Commission
Public Telecommunications Commission Georgia
Removal of Hazardous Materials Agency for
Secretary of State
Student Finance Commission Georgia
Subsequent Injury Trust Fund
Workers Compensation State Board of
Judicial System
Superior Courts
Labor Department of
Medical Assistance Department of
Postsecondary Vocational Education State Board of
Public Safety Department of
Public Telecommunications Commission Georgia
Soil and Water Conservation Committee State
Administrative Services Department of
Agriculture Department of
Education Department of
Forestry Commission Georgia
Governor Office of the
Human Resources Department of
Insurance Department of
INDIVIDUAL AUDIT REPORTS
The Findings and Improper or Questioned Costs Section of the individual audit reports details other unusual situations deficiencies of other
problems relative to the financial operations of each State agency The following comments disclose the material findings shown in the
individual audit reports
AGRICULTURE DEPARTMENT OF
CASH AND CASH EQUIVALENTS
Our examination of cash transactions for the year ended June 30 1988 included a comparison of cash collection dates to cash deposit dates for
the Budget Fund and State Revenue Collections Fund This review indicated that cash collections were not deposited in the Departments bank
accounts in a timely manner The time period between the receipt of funds and their deposit averaged sixteen days and in certain instances
extended to two months Procedures should be implemented by the Department of Agriculture to ensure the timely deposit of all cash receipts
PROCUREMENTPAYABLES
APPROVAL OF MANUAL JOURNAL ENTRIES
As a part of our examination we utilized a monetary precision sample to test the accuracy and validity of expenditure transactions for the
period under review Our review of these transactions indicated that manual journal entries generally were not approved by appropriate
supervisory accounting personnel The Department should implement procedures to ensure that all manual journal entries are formerly approved
GENERAL LEDGER
SUPPLY INVENTORIES
Our examination included a review of the accounting policies and procedures applicable to supply inventories This review disclosed the
following
1 An accurate inventory of supplies on hand and their valuation was not available for June 30 1988
2 Issuances from the supply inventory had not been recorded in a timely manner At the time of our review the perpetual inventory
records had not been updated for the issuances of the prior two months
The Department of Agriculture should implement procedures to ensure that perpetual inventory records are updated in a timely manner and that
valuation reports are available at the close of the fiscal period
DEFENSE DEPARTMENT OF
UNIT COMMANDERS SURETY BONDS
As disclosed in Note 8 of Exhibit E of audit report the Unit Commanders of the Georgia Army National Guard and the Georgia Air National
Guard were not covered by a surety bond for the period of February 2 1988 through September 18 1988 Official Code of Georgia Annotated
Section 38232 Subsection b providesALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1988
INDIVIDUAL AUDIT REPORTS
DEFENSE DEPARTMENT OF
UNIT COMMANDERS SURETY BONDS
Every officer of the organized militia responsible for military property or funds of the state or of the United States shall give bond with
good and sufficient security to the state in such amount as shall be determined and approved by the adjutant general conditioned upon the
safekeeping proper use and care and prompt surrender of the property or funds for which the officer may be properly responsible The
premiums for such bonds are to be paid from the funds of the Military Division Department of Defense
The Department of Defense has subsequently obtained surety bond coverage for the officers involved
EDUCATION DEPARTMENT OF
CASH AND CASH EQUIVALENTS
PRIVATE TRUST AND AGENCY FUNDS
In the year under review the Department of Education issued checks from its Private Trust and Agency Funds bank account that lacked both
preprinted consecutive numbering and preprinted account name Steps should be taken to ensure that only checks with preprinted numbers and
account name are issued
During the course of our review a sample of cash accounts of the Private Trust and Agency Funds were tested for compliance with the intent of
each particular account The following deficiencies and recommendations are noted
1 The revenue generated in the Curriculum Guides Fund exceeded the costs of printing and distributing the guides In addition 695565
was expended from the fund for equipment and supplies that apparently were not directly related to the intent of the Fund It is
recommended that all sales of these guides be included in the normal budget process and accordingly recorded as revenues in the Budget
Fund
2 A certificate of deposit purchased from the Vocational Education Regular Agent Account was recorded as an expenditure
be taken to ensure that all cash transactions and balances are properly recorded
Steps should
3 A deposit consisting of cash and checks to the Georgia Association of Vocational Industrial Clubs of America account in the amount of
106000 was lost in the mail The entire amount had to be subsequently written off of the accounting records In the future
deposits containing cash should not be deposited by mail
GOVERNOR OFFICE OF THE
ACCOUNTING CONTROLS OVERALL
DEPARTMENT TRIAL BALANCE
The Department Trial Balance FACS Report No 2410 is the Fiscal Accounting and Control System FACS report which identifies expenditures by
object class During the year under review this report did not include the following object classes as described in Section 21 of Act No 823
as approved February 25 1988 referred to in audit report as the Amended Appropriations Act of 19871988
Cost of Operations
Mansion Allowance
Intern Stipends and Travel
Art Grants of State Funds
Art Grants of NonState Funds
Section 66 of this Act provides as follows
Each agency for which an appropriation is authorized herein shall maintain financial records in such a fashion as to enable the State
Auditor to readily determine expenditures as contemplated in this Appropriations Act
The Office of the Governor should implement changes to its existing coding structure within the Fiscal Accounting and Control System FACS to
ensure that object classes are properly segregated and identified in accordance with the requirements of the Appropriations Act
HUMAN RESOURCES DEPARTMENT OF
COST ALLOCATION
MANUAL JOURNAL VOUCHER RERATE ENTRIES
The audit reports for the years ended June 30 1986 and 1987 called attention to the Department of Human Resources usage of manual journal
vouchers to move blocks of expenditures between various funding sources in order to adjust expenditure levels to budgeted amounts The audit
reports noted that entries of this type could result in erroneous distributions of cost between State and Federal funds A review of selected
manual journal vouchers in the current year disclosed that the Department of Human Resources was still utilizing manual journal voucher rerate
entries We did not examine all rerate entries recorded during fiscal year 1988 and were therefore unable to determine the full effect such
entries had on the allocation of cost
CASH AND CASH EQUIVALENTS
MISAPPROPRIATION OF STATE FUNDS
HEALTH INSURANCE FUNDS
During the year under review an investigation by the Department of Human Resources revealed that during the period from fiscal year 1985 to
fiscal year 1988 an employee of the Department of Human Resources fraudulently prepared and cashed hand drawn health insurance refund checks
made payable to former Department of Human Resources employees in the amount of 12634812 The employee who is no longer employed by the
Department subsequently pleaded guilty to charges of theft by taking and forgery Reimbursement is being pursued through the bonding company
providing coverage of this type for the Department of Human Resources
VITAL RECORDS
During the year under review it was brought to our attention that an employee of the Department of Human Resources had misappropriated funds
from the revenue collections of the Vital Records Section The Department estimated the loss to be between 120000 and 397500 The case
has been turned over to the Department of Law and was unresolved as of the completion of audit field work
INDUSTRY AND TRADE DEPARTMENT OF
CASH AND CASH EQUIVALENTS
ACCOUNTING PROCEDURES
Our examination of the cash transactions and
deficiencies
cash reconciliation functions of the Department of Industry and Trade disclosed the following
BiALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1988
INDIVIDUAL AUDIT REPORTS
INDUSTRY AND TRADE DEPARTMENT OF
CASH AND CASH EQUIVALENTS
ACCOUNTING PROCEDURES
1 Monthly bank reconciliations were neither complete nor prepared in a timely manner The Operating Bank Account was not reconciled to
the general ledger at any point during the fiscal year ended June 30 1988 In addition the Payroll Bank Account was not reconciled
in a timely manner during the course of the fiscal year
2 Errors identified in the bank reconciliation process either were not posted to the accounting records or were not posted to the general
ledger in a timely manner
3 Bank reconciliations were not reviewed by appropriate supervisory personnel to ensure that the reconciliations were properly prepared
and that adjustments necessitated by such reconciliations had been made
4 Checks were not issued in proper numerical sequence
5 Certain checks issued were not posted to the general ledger
6 Wire transfers to the foreign office imprest accounts were not properly posted to the general ledger
7 Cash receipts were not posted to the accounting records in a timely manner
Action should be taken by management personnel of the Department of Industry and Trade to establish necessary internal controls to ensure that
cash accounts are properly reconciled and that cash transactions are posted to the general ledger and subsidiary ledgers in a proper and timely
manner Subsequent to the close of the fiscal year under review the management of the Department of Industry and Trade implemented
organizational and procedural changes in an effort to address appropriately the deficiencies cited above
INVESTIGATION GEORGIA BUREAU OF
THEFT OF FUNDS
The audit report for the year ended June 30 1987 called attention to the theft of Evidence Purchase petty cash funds in the amount of 324283
which were stolen from an employee of the Georgia Bureau of Investigation Details of this theft are contained in Georgia Bureau of
Investigation Case File No 1000330887 which is still being investigated by personnel of Region 10 located in Conyers Georgia These funds
were uninsured and subsequent recovery is not anticipated Procedures were implemented to include funds of this type under Georgia Bureau of
Investigation insurance coverage as provided by the Department of Administrative Services Fiscal Division Risk Management Services During
the year under review additional funds in the amount of 302144 were stolen from employees of the Bureau and were recouped through insurance
recoveries
JUDICIAL SYSTEM
SUPERIOR COURTS
GENERAL LEDGER
PROSECUTING ATTORNEYS COUNCIL
During the year under review the Prosecuting Attorneys Council implemented a new accounting system
work accounting controls applicable to journal entries and subledger accounts were not operative
Prosecuting Attorneys Council should take immediate action to install adequate controls in order
records
LABOR DEPARTMENT OF
As of the completion date of audit field
Appropriate accounting personnel of the
to ensure the accuracy of the accounting
PROCUREMENTPAYABLES
The audit reports for the years ended June 30 1985 1986 and 1987 indicated that invoices were not marked as cancelled after payment and that
voucher files for rental property did not contain the rental agreements indicating the amount of monthly payments In the year under review we
utilized monetary precision samples to test the accuracy and validity of transactions for the period Our examination of these randomly drawn
transactions revealed that some system improvements had been made by the Department in this area However we did note the following
deficiencies
1 Of the 271 voucher packages examined 36 indicated that paid invoices were not cancelled in order to prevent duplicate payments
2 Of the 271 voucher packages examined 8 indicated that expenses were misclassified when posted to the general ledger
3 Of the 271 voucher packages examined 1 did not contain receiving reports as part of a complete voucher package
The Georgia Department of Labor should implement procedures to ensure that all invoices are marked cancelled when paid and that all voucher
packages are reviewed by appropriate supervisory personnel for proper expense classification and documentation prior to entry in the accounting
system
GENERAL LEDGER
INADEQUATE DOCUMENTATION OF MANUAL JOURNAL ENTRIES
The audit reports for the years ended June 30 1985 1986 and 1987 indicated that manual journal entry packages generally did not contain
sufficient explanations or supporting documentation to determine the propriety of each entry As a part of our examination for the year under
review we utilized monetary precision samples to test the accuracy and validity of transactions for the period Our examination disclosed that
no improvement has been made in this area by the Department of Labor In addition our examination revealed that manual journal entries
generally reflected neither review nor approval by appropriate supervisory personnel Steps should be taken to ensure that all transactions are
properly reviewed approved and are supported by proper documentation to provide a clear audit trial
INVENTORY OF SUPPLIES
The audit reports for the years emied June 30 1985 1986 and 1987 called attention to the following deficiencies in the Department of Labors
supply inventory system
1 Quarterly physical inventory counts were not adequately reconciled to perpetual inventory records
2 Controls over physical access to computer paper were inadequate The majority of computer paper was expensed and stored in a
designated area Computer paper which was charged to inventory rather than expensed was stored in the same vicinity This situation
could result in erroneous entries to the supply inventory and accounting records
3 Paper placed in inventory for printing of forms was not recorded on the perpetual inventory system
35ALL STATE AGEHCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1988
INDIVIDUAL AUDIT REPORTS
LABOR DEPARTMENT OF
INVENTORY OF SUPPLIES
la the vear under review our examination indicated tnat tne ueparimem uau mauc uu rr
on the inventory system The Department should continue to strengthen the controlover the central supplyinventory Quarterlyphysical
inventory counts should be reconciled to perpetual inventory records and variances
examination indicated that the Department had made some improvements by recording paper used preprinting off
should be identified and investigated on a timely basis
MEDICAL ASSISTANCE DEPARTMENT OF
CASH MANAGEMENT
of the cash management records of the Department of Medical
funds hadee7drawnTlnthe yearunderreview the Department of Medical Assistance developed reports which provi
reconciliations thereby resolving these deficiencies
STaTuditreporTfotylnded June 30 187 called attention to the Departments failure to provide a history report for tit tional
claim Daymen systems Cap Rate File The Cap Rate File is the sole reference within the Medicaid Management Information System MMIS for the
established payment amount of normal inpatient hospital claims In the year under review the Department of Medical Assistance developed ad hoc
reports which provided information sufficient for an adequate audit trail
GENERAL LEDGER
SUPPLY INVENTORIES
Inventories The physica
items This resulted in an
disclosed 13 additional items wh
ensure Supply Inventories are properly recorded adequately secured and accurately charged
issuance
for Supply
numerous
During the year under review the Department of Medical Assistance conducted a physical count of items on hand at June 30 1988
Inventories The physical count revealed differences with the amounts reported on the Cost Accounting Management System CAMS for
adjustment which reduced the accounting records in the amount of 959065 Our review of the inventory count
hich differed from CAMS The Department of Medical Assistance should establish the necessary internal controls to
to the various units of the Department upon
MEDICAL ASSISTANCE PROGRAM 13714
TYPES OF SERVICE
DISALLOWANCE OF FEDERAL FINANCIAL PARTICIPATION c
The US Department of Health and Human Services USDHHS routinely performs reviews and tests of the Medical Assistance Program for accuracy
regulations and established guidelines During the year under review the Department of Medical Assistance returned
and compliance with
for nursing home patients which exceeded the limits
64688500 to the USDHHS for disallowances disclosed by a review or pieoicaiu payment r e mZU
imposed by the State Plan of Georgia The Department of Medical Assistance is in the process of collecting these funds from the Medicaid
for disallowances disclosed by a review of Medicaid payments
imposed by
providers for whom the above disallowances were cited
MEDICAID MANAGEMENT INFORMATION SYSTEM MMIS
As part of our audit a monetary precision materiality sample was used to test the Medical Assistance claim transactions processed through the
MMIS for the year under review Our testing was directed toward accuracy of the payments the validity of supporting documentation and the
evaluation of controls established to ensure compliance with regulations and established guidelines The scope of our sample feature of interest
was focused upon the total population of dollars in the Medicaid claim benefit expenditure area consequently any claim transaction drawn in our
sample was a representative member of the population of dollars paid out for claim benefit expenditures and did not narrowly represent only the
particular category of service in which that transaction may have resided
The results of this sample disclosed 11 overpayments
Type Error
in the total of 787 claim transactions selected The following types of errors occurred
Number
Inpatient Hospital Overpayments
Nursing Home Overpayments
Physician Overpayment
Dental Overpayment
Early and Periodic Screening Diagnosis and Treatment EPSDT
Overpayment
4
4
1
1
1
11
We believe that the errors found in our sample as a result of the audit of the MMIS and other substantive tests performed provide material
evidence of serious accounting deficiencies and inadequacies which exist in the Departments administrative procedures and internal accounting
controls
NONCOMPLIANCE WITH MEDICAID MANAGEMENT INFORMATION SYSTEM REQUEST FOR PROPOSALCONTRACT
For the year under review the Department of Medical Assistance entered into a contract with the Electronic Data Systems Federal Corporatio
EDS to operate the Georgia Medicaid Management Information System MMIS Our examination revealed the following instances of noncomplianc
with the Request for Proposal RFP which is an integral part of the contract
The Prospective Case Payment System currently administered by the Department of Medical Assistance does not record in the base record
the claim utilization count of the institution as each transaction occurs The claim utilization count is necessary to confirm thau
the proper rate was used for the claim payment Section 400431 of the RFP requires that such information be recorded
transaction file containing
l a t 1 nf rlaim line items nied to satisfy this vital
requirement of the RFP
necessary before an examination
Section 400431 of the RFP requires that a negative record be created to reverse a previously paid original claim and that
negative record must be an exact image of the original paid claim Our examination found these records in many instances
much of the detail information which was contained on the original claim The incomplete manner in
records are maintained does not provide an adequate audit trail for such transactions
1
2
3
Section 400431 of the RFP requires that the adjudicated claims file be a detailed accounting claim
The MMIS as administered by the Department of Medical Assistance failed to satisfy this
i result of such incomplete data processing alternative means and extensive data processing measures were
Df Medical Assistance payments could begin
which the negative
lack
reversing
36 ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1988
INDIVIDUAL AUDIT REPORTS
MEDICAL ASSISTANCE DEPARTMENT OF
MEDICAL ASSISTANCE PROGRAM 13714
TYPES OF SERVICE
NONCOMPLIANCE WITH MEDICAID MANAGEMENT INFORMATION SYSTEM REQUEST FOR PROPOSALCONTRACT
4 Section 51204 of the RFP requires that the contractor EDS have an electronic data processing EDP systems audit completed by
independent auditors each year This section of the RFP further states that the audit program for this audit must address all of the
required features of the MMIS The report submitted for the period under review failed to include within the scope of its examination
the area of Data Security for the Atlanta Recognition Equipment Incorporated REI operations The Atlanta REI operations are an
integral part of the Georgia MMIS operations and assurances that adequate internal controls have been established over it are
essential
The Department
enforced
of Medical Assistance should take measures to ensure that all terms of the RFPContract with the contractor are monitored and
Ir
PROSPECTIVE CASE PAYMENT SYSTEM
The Department of Medical Assistance reimburses hospitals for inpatient services on the Prospective Case Payment System The rates of
reimbursement used by this system are determined by cost reports filed by the individual hospitals and these rates are effective for one calendar
year Many of these rates are initially determined by using unaudited cost reports until such time as audit reports are received and the rates
are recalculated Our sample of claim payments revealed that as of June 30 1988 mass adjustments necessary to reprocess claims paid under the
initial rate established did not take place for numerous hospitals for calendar years 1986 and 1987 As of the date of this audit we were
unable to determine the effects these adjustments would have on the financial statements of the Department of Medical Assistance
WEAKNESSES DISCLOSED IN THIRD PARTY REPORT
In accordance with the provisions of the RFPContract between the Department of Medical Assistance and the Electronic Data Systems Federal
Corporation EDS an independent audit third party report was performed to evaluate and test the internal controls in the Medicaid Management
Information System MMIS The scope of the work performed encompassed a review of the design of internal controls and compliance testing of
those control procedures exercised by EDS Corporation which related to the processing of the Georgia Medicaid Management Information System
MMIS Specific control objectives were identified tested and evaluated as to whether the given control objective was achieved The third
party report disclosed the following material weaknesses
1 A procedural weakness exists in current program change procedures resulting in a lack of assurance that programs running in production
are derived from appropriate source modules in the production libraries
2 In some instances MMIS documentation manuals are not always updated on a timely basis to reflect modifications or new programs
3 The primary backup facility for the Georgia MMIS account is located in the same building and adjacent to the primary data center Any
catastrophic event which could destroy the primary data center would also be likely to destroy the primary backup facility
4 A number of old Georgia OnLine GAOL system identification numbers remained active at the time of the third party review and
5 Georgia MMIS system engineers have the ability to update all system Virtual Access Storage Method VASM files outside the Georgia
OnLine system VASM files include the online Provider Master and other online information including the GAOL security file
Management has indicated that this problem has been corrected
The Department of Medical Assistance should ensure that the necessary internal controls are established which will effectively resolve the
weaknesses disclosed above
NATURAL RESOURCES DEPARTMENT OF
REVENUERECEIVABLES
MISAPPROPRIATION OF FUNDS
An investigation conducted by the Department of Natural Resources indicated that an employee of the Boat Registration Unit had diverted fees for
registrations in the amount of 1212414 to personal bank accounts Subsequent to June 30 1988 the individual involved made a partial
restitution in the amount of 913389 Efforts should be continued to collect or satisfactorily resolve the remaining balance due of
299025
PERSONNEL BOARD STATE MERIT SYSTEM OF PERSONNEL ADMINISTRATION

STATE EMPLOYEES DEFERRED COMPENSATION PLAN
The audit report for the year ended June 30 1987 noted that the Individual Balance Activity Statements provided by T Rowe Price investment
firm for the Deferred Compensation Program did not reflect all current month activity due to the posting of activity to the beginning balances
of statements Although the investment firm continued this practice in the year under review procedures were implemented by Merit System
personnel to account for such postings and record the activity on the accounting records
The audit report for the year ended June 30 1987 noted that the Individual Balance Activity Statements which serve as a subsidiary ledger
for all Deferred Compensation Program transactions and participant accounts did not agree with the Fund Statements which are summary level
statements of monthly plan activity In the year under review procedures were implemented to reconcile the balances on the two statements
The audit report for the year ended June 30 1987 noted that market values of Deferred Compensation Program funds invested shown on the general
ledger did not reconcile with the market values disclosed by the Fund Statements of the investment firm In the year under review controls
were implemented to ensure that general ledger balances were reconciled with the market values as shown on the Fund Statements of the
investment firm
GENERAL LEDGER
DEFERRED COMPENSATION PROGRAM PRIME RESERVE INTERIM ACCOUNT
The audit report for the year ended June 30 1987 indicated that the general ledger did not accurately reflect the cash balance of the Prime
Reserve Interim Account utilized to capture proceeds from plan participants as shown on the investment firm Fund Statement at June 30 1987
Due to the erroneous balance brought forward from the prior fiscal year a net adjustment was made to the cash account on the general ledger in
the year under review to correct the balance Monthly reconciliations of the Fund Statement and the general ledger cash balance were not
performed throughout the year however the general ledger cash balance at June 30 1988 was reconciled to the Fund Statement and accurately
reflected the cash balance of the Prime Reserve Interim Account
DEFERRED COMPENSATION PROGRAM
In the year under review various general ledger accounts relating to the Deferred Compensation Program were adjusted by Board personnel to
correct errors dating back to prior fiscal years To reduce the number of adjustments made entries of the various accounts reflected only the
net amount needed to correct the balances Although these adjusting entries resulted in accurate general ledger balances at June 30 1988 we
were unable to isolate the net receipt and disbursement activity in the Deferred Compensation Program for the year under review Procedures
37ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1988
INDIVIDUAL AUDIT REPORTS
PERSONNEL BOARD STATE MERIT SYSTEM OF PERSONNEL ADMINISTRATION
GENERAL LEDGER
JpleTeerunder review should result in the proper recording of transactions and provide an adequate audit trail to identify
net activity in the Deferred Compensation Program in the subsequent fiscal year
POSTSBCONDARY VOCATIONAL EDDCATION STATE BOARD OF
hf aulit report for the year ended June 30 1987 reported inadequate cash management procedures for the College Work Study Program and the Pell
Grant Program In the year under review procedures were implemented to request appropriate funding on a timely basis
heTditEreport for the year ended June 30 1987 reported that financial activity of certain Private Trust and Agency Fund accounts s not
recorded on the general ledger of the State Board of Postsecondary Vocational Education In the year under review the Board established
appropriate procedures for the accounting of these funds
oTTudy aTeTluatIorofthe system of internal accounting controls within the administrative central office disclosed that the Board had not
fully implemented all of the controls necessary to provide for adequate separation of duties in the performance of accoun ting Jtons and
related procedures We found this deficiency also existed at a majority of the various area schools We also found that many of the area
schools did not provide a general ledger maintained in accordance with the Accounting Procedures and Instructions Manual issued by the State
Auditor and serious deficiencies existed in the books and records presented for examination by the following area schools
Athens Area Technical Institute
Carroll Technical Institute
Columbus Technical Institute
Coosa Valley Technical Institute
Heart of Georgia Technical Institute
Middle Georgia Technical Institute
North Georgia Technical Institute
Swainsboro Technical Institute
The Board of Postsecondary Vocational Education should implement appropriate controls to ensure each of the area schools maintain their books and
records in accordance with the Accounting Procedures and Instructions Manual issued by the State Auditor and implement necessary controls within
each area school to ensure financial accountability is maintained on all funds administered by the institutes Appropriate monitoring should be
performed by the administrative central office of the books and records of the various area schools
BUDGET PREPARATIONEXECUTION f
Certain funds for Capital Outlay and for the Quick Start Program were included in the Boards budget twice These funds were originally budgeted
for by the Board and were also included in subsequent budget amendments submitted by certain area schools
Although the Board provided Quick Start funds to the institutes the Board failed to allocate officially budget authority for the Quick Start
Program to the various area schools The individual audit reports for those institutes affected reflect an overexpenditure of budgeted funds
for the program
The Board should establish appropriate controls and procedures to ensure funds are properly budgeted and budget authority is properly allocated
to the various area schools
IMPROPER TRANSFER OF CASH AND PROPERTY PICKENS TECHNICAL INSTITUTE J t v
The audit report for the year ended June 30 1987 disclosed that the Institute had transferred 34060537 in cash and 81 acres of school
property to the Pickens Tech Foundation Incorporated The transfer of cash was shown as an expenditure in the prior year These transfers were
made without statutory authority and appear to violate Article III Section VI Paragraph VI of the Constitution of the State of Georgia which
states in part
Except as otherwise provided in the Constitution 1 the General Assembly shall not have the power to grant any donation or gratuity or to
forgive any debt or obligation owing to the public
At June 30 1988 the Board had not taken appropriate action to recover from the Foundation the 81 acres of property and the 34060537 cash
plus any accrued interest earned thereon Action should be initiated by the Board to recover the Institutes assets as described above
PUBLIC SAFETY DEPARTMENT OF
CASH AND CASH EQUIVALENTS
Theaudit report for the year ended June 30 1986 called for the refund of a cash advance in the amount of 5500000 to the U S Department of
Transportation National Highway Traffic and Safety Administration This advance was initially awarded for the purposes of the State and
Community Highway Safety Program Inquiries made by the Department of Public Safety and further review of existing accounting and related
records indicated that the liability to the U S Department of Transportation could not be substantiated Accordingly the Department of Public
Safety recorded appropriate journal entries to reflect the cancellation of this liability
RECONCILIATION OF BANK ACCOUNTS
The audit report for the year ended June 30
1987 disclosed that bank reconciliations were not completed in a timely manner and that two bank
utilized by the Department of Public Safety were not recorded on the accounting records During the year under review procedures were
implemented to correct these deficienciesALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1988
INDIVIDUAL AUDIT REPORTS
PUBLIC SAFETY DEPARTMENT OF
PROCUREMENTPAYABLES
ACCOUNTS PAYABLE SUBSIDIARY LISTING
The audit report for the year ended June 30 1987 reported an unreconciled difference of 17114 between the accounts payable balance reflected
on the Department Trial Balance FACS Report No 2410 and the accounts payable reflected on the subsidiary listing of Outstanding Payables by
Vendor FACS Report No 2060 During the year under review this difference was resolved and corrective action was taken to ensure that
subsidiary ledgers were balanced to the Departments general ledger on a monthly basis
EMPLOYEE COMPENSATION
SALARIES RECONCILIATION
The audit report for the year ended June 30 1987 reported an unreconciled difference of 8045 between the expenditure balance for salaries
reflected on the Department Trial Balance FACS Report No 2410 and the detailed listing of salaries reported to the Department of Audits and
Accounts During the year under review corrective action was taken to ensure that salary expenditure balances were reconciled to reported
salaries
GENERAL LEDGER
APPROPRIATION TRIAL BALANCE
The audit report for the year ended June 30 1987 noted it was necessary to prepare audit adjustments to correct numerous posting errors made
between the appropriation units of the Department During the year under review these audit adjustments were properly recorded and procedures
were implemented to correct the cited deficiencies
REMOVAL OF HAZARDOUS MATERIALS AGENCY FOR
ACCOUNTING CONTROLS OVERALL
Our study and evaluation of the internal accounting controls of the Agency for Removal of Hazardous Materials disclosed the following
1 The size of the Agencys operations did not warrant sufficient staff to provide for the adequate separation of duties in the
performance of accounting functions and related procedures Therefore we placed little reliance on the internal accounting controls
and performed extensive substantive testing during the course of the audit
2 The Agency had neither established its accounting records in accordance with the Accounting Procedures and Instructions Manual issued
by the State Auditor nor had the Agency requested permission to adapt such procedures and instructions to meet its unique accounting
applications Attention is called to the Accounting Procedures and Instructions Manual which states
The elements of each agencys fiscal management system should be determined after a thorough evaluation of managements needs and
reporting requirements Any changes in accounting procedures must be submitted to the Department of Audits for review and
approval prior to implementation
REVENUERECEIVABLES
CUSTOMER BILLING PROCEDURES
Audit inquiries disclosed that the Agency had no formalized procedures regarding the preparation of customer invoices Formal procedures should
be drafted to ensure that timely billings on contracts are made These procedures should list the circumstances required for a billing to be
issued and should also formalize the dates on which customer billings will be prepared and mailed by the Agency
INADEQUATE DOCUMENTATION
During the course of the audit it was noted that the Work Order Detail Listing reports which are utilized to support customer billings were
periodically reviewed and reconciled to the general ledger for direct costs charged to a contract When errors were found during the review
process corrections were supposedly made by hand to Work Order Detail Listings prior to the corrections being entered on the system Corrected
Work Order Detail Listings were then printed which disclosed only the corrected totals and not the actual correcting entries The Work Order
Detail Listings on which the pen and ink corrections were made were not available for audit examination Care should be taken to ensure that all
necessary accounting records and source documentation are retained for audit examination Our examination also disclosed that Work Order Detail
Listing reports were not printed on the same date as the general ledger Reports should be prepared at the end of each month for management and
audit purposes The printing date of the reports should coincide in order to facilitate reconciliation procedures and to provide supporting
documentation for general ledger revenue and receivable accounts
GENERAL LEDGER
SUPPLY INVENTORIES
Our examination of the Agencys supply inventories revealed the following deficiencies
1 Inventory listings were not periodically reconciled to the general ledger during the fiscal year under review
2 A physical inventory count established the valuation of supplies on hand at June 30 1988 at 31983192 Outstanding vouchers
payable applicable to supply inventories at June 30 1988 totaled 8462618 The total of these amounts indicated a total inventory
valuation of 40445810 at June 30 1988 The year end general ledger presented for audit examination reflected a balance of
25776307 and required a correcting audit adjustment of 14669503
3 Sufficient inventory records were not maintained to enable personnel of the Agency to readily determine periodic inventory balances
The Agency should implement appropriate internal accounting controls to ensure that inventories are properly maintained that general ledger
inventory balances are periodically reconciled to inventory records and that sufficient inventory records are maintained for audit purposes
JOB COST ACCOUNTING
The Agency could not provide detailed accounting records for the various job contracts Reports were not available which matched contractual
revenues and expenditures for each contract As a result we were unable to determine profitability on a contract basis nor were we able to
determine the percentage of completion of the various contracts at June 30 1988 Corrective action should be taken by Agency management
personnel to ensure that an appropriate cost accounting system is installed and utilized for both managerial and audit purposes
UNRESERVED FUND BALANCE SURPLUS
Errors were identified in the Agencys methods of accounting for adjustments to prior period transactions The Agencys general ledger reflected
adjustments to current year revenue and expense objects for adjustments of prior year transactions Adjustments of this type should be made to
the general ledger surplus accounts as prescribed in the Accounting Procedures and Instructions Manual issued by the State Auditor
39 ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1988
INDIVIDUAL AUDIT REPORTS
STUDENT FINANCE COMMISSION GEORGIA
GENERAL LEDGER
AUTHORIZATION OF MANUAL JOURNAL VOUCHERS
As part of our examination we utilized a monetary precision sample to test the accuracy and validity of expenditure transactions for the period
Our examination of these randomly drawn transactions revealed that manual journal vouchers generally were not formally approved by supervisory
accounting personnel Steps should be taken to ensure that all manual journal vouchers are properly authorized prior to entry on the accounting
records
WORKERS COMPENSATION STATE BOARD OF
PROCUREMENTPAYABLES
NONCOMPLIANCE WITH TRAVEL REGULATION
In the year under review the State Board of Workers Compensation made improper travel reimbursements to several employees These
reimbursements totaling 2870 were not in conformity with travel regulations as set forth in the Statewide Travel Regulations Reimbursements
should be obtained from the employees involved and deposited to the Budget Fund
PRIVATE TRUST AND AGENCY FUNDS TRAINING FUND
CASH AND CASH EQUIVALENTS
The State Board of Workers Compensation receives attendance fees for producing seminars and conventions which are deposited into the Training
Fund During the course of our review it was noted that a cash receipts journal was not maintained for these receipts and that some cash
receipt copies had been discarded The Board should take action to ensure that proper accounting records are maintained for all funds and that
documentation supporting the records are retained for audit purposes
PROCUREMENTPAYABLES
The purpose of retaining attendance fees in the Training Fund is to offset the costs of producing seminars and conventions Our examination
included a review of Training Fund records and supporting documentation to determine whether the expenditures met the intended purpose of the
Fund This review revealed discrepancies in the types and purposes of the expenditures made The following expenditure types and amounts were
not consistent with the purpose of the Fund
Computer Charges
Equipment Laser Jet Printer
Software
Other
Postage Newsletters
S 227130
22338
Such expenditures appear to circumvent the Appropriations Act Action should be taken by management personnel of
expenditures do not circumvent the Appropriations Act and are made for only the intended purposes of the Fund
the Board to ensure that
40STATE REVENUE RECEIPTS
41SUMMARY OF STATE REVENUE RECEIPTS
1988
1987
Taxes Fines and Forfeits
Property Tax General
Property Tax Utility
Property Tax Intangibles
Estate Tax
Financial Institutions Business Occupation Tax
Income Tax
Motor Fuel Tax
Alcoholic Beverage Tax
Malt Beverage Tax
Wine Tax
Cigar and Cigarette Tax
Sales 3 Sales and Use Tax
Industrial Loan Company Tax
Insurance Premium Tax
Business License Tax
Motor Vehicle Tax
Title Registration Tax
Motor Drivers License Tax
Motor Boat Registration License Tax
Hunting and Fishing License Tax
Corporation Net Worth Tax
Fines and Forfeits
Unemployment Compensation Tax Penalties
Total Taxes Fines and Forfeits
18890
1997
487
54203
5897
2864843
318771
38497
63776
15835
93545
1998107
1888
145836
6239
67666
10760
5904
1525
15315
14966
653
1510
79702
51384
90608
82901
14179
64316
98259
21906
41596
26307
21187
97833
21119
55325
15026
12331
53200
06850
14241
94948
66801
95336
23502
16376
1768
610
30289
5384
2593026
304609
38173
61851
15936
93543
1865858
1884
141621
5649
65391
10838
5611
1374
12690
14252
1350
1569
10873
02134
25540
17599
10286
44539
03797
07927
28845
70179
84813
39653
70976
40203
33328
30602
32100
30400
39060
29931
28153
90252
40296
574712148857 528966011486
Federal Financial Assistance
Benefits and Public Health
Education
Transportation
Agricultural and Natural Resources Development Other
Total Federal Financial Assistance
Donations
Rents on Investment Properties
Interest Received
Contributions from Public Trust Funds
137453299622 127574136114
31636834600 28965486700
36626552889 35546023481
8483107565 10650041699
214199794676 202735687994
90015615 3142109
534341310 524862445
15340091249 14589849892
668456213 624023577
Operating Earnings by Fees Rents and Sales for Services
Agricultural and Natural Resources Development Services
Benefits and Public Health Services
Correctional Services
Educational Services
General Government Services
Protection Services
Transportation Services
Total Operating Earnings
3005408169 2233507579
26523009187
1146240432
1629031680
48464797337
7243068136
22558362367
23110076568
1126918883
1044505182
44280706045
5295590658
12248971702
110569917308 89340276617
Total State Revenue Receipts
916114765228 836783854120DETAIL OF STATE REVENUE RECEIPTS BY CLASS
YEAR ENDED JUNE 30 1988

General Property 1987 and Prior Years Levies and 1988 Auto
On County Digests
Net to State
Fees Retained at Source
Assessing
Collecting
Interest
Refunds
On Public Utilities Digests
On Intangible Digests
Intangible Tax Recording Net
Fees Retained at Source
Estate Tax
Refunds
Financial Institutions Business Occupation Tax
Income Tax
Corporations
Returns Additional Tax Interest and Penalties
Estimates on Taxes
Refunds
Individuals
Returns Additional Tax Interest and Penalties
Estimates on Taxes
Fiduciary Returns
Withholding Tax
Refunds
Sales Motor Fuel
Net to State
Allowance Retained by Taxpayer
Refunds to Motor Carriers
Refunds to Retailers Act 1947
Refunds to Others
Sales Alcoholic Beverage Stamps
Refunds
Sales Malt Beverage
Refunds
Sales Wine
Refunds
Sales Cigar and Cigarette
Collecting Fees Retained at Source
Refunds
Sales 3 Sales and Use
Regular
Collecting Fees Retained at Source
Interest and Penalties
Refunds
Motor Fuel
Collecting Fees Retained at Source
Interest and Penalties
Refunds
Sales Industrial Loan Company Tax
Sales Insurance Premium Tax
Interest and Penalties
Business License Alcoholic Beverages
Refunds
Business License Malt Beverages
Business License Wine
Business License Cigar and Cigarette
Business License Commercial
Fish Dealers
Fishing and Boats
Business License Asbestos
Business License Miscellaneous Game and Fish
Business License Bingo
Business License Insurance Agents Adjusters
Business License Industrial Loan Companies
1779871322
38066396
68660995
11222594
8741605
1889079702
199751384
13248961
33582340
1959307
5537537041
117154140
2102080047
35541647
5420382901
589714179
7706747562
45660595778
6060100127 47307243213
23438259390
30773449579
1055647322
227093540419
43183775607
239177121103 286484364316
32310752643
235849318
499806324
164789111
4808267
3856848511
7126605
6377646596
5000
1583712837
186530
9079541224
277494696
2514733
31877198259
3849721906
6377641596
1583526307
9354521187
184601860049
5435959408
1362853683
1118770401 190281902739
9218184158
282573221
30487385
2349670
9528895094 1S
14578053893
5601432
52129000
180000
1290000
9903775
810797833
188821119
14583655325
51949000
83312500
64947500
1298000
11193775
33286401
681500
2520000
341488650
29265000DETAIL OF STATE REVENUE RECEIPTS BY CLASS
YEAR ENDED JUNE 30 1988
Business License For Sale of Checks
Business License Water Well Drilling
NonBusiness License Motor Vehicle Registration
Fees Retained by Tag Agents
NonBusiness License Title Registration
Fees Retained by Tag Agents
NonBusiness License Auto Drivers
NonBusiness License Motor Boat Registration
NonBusiness License Special Game and Fish Permits
NonBusiness License Hunting and Fishing
Net to State
Collecting Fees Retained at Source
Corporation Net Worth Tax
Domestic and Foreign
Unemployment Compensation Penalties and Interest
FINES AND FORFEITS
Cigar and Cigarette
Liquor Wine and Beer
Hunting and Fishing
Total Taxes Fines and Forfeits
FEDERAL FINANCIAL ASSISTANCE
Administrative Services Department of
Agriculture Department of
Community Affairs Department of
Corrections Department of
Defense Department of
Education Department of
Forestry Commission Georgia
Governor Office of the
Human Resources Department of
Insurance Department of
Investigation Georgia Bureau of
Judicial System
Superior Courts
Continuing Judicial Education Institute of
Judicial Council
Juvenile Court Judges Council of
Labor Department of
Medical Assistance Department of
Natural Resources Department of
Pardons and Paroles State Board of
Postsecondary Vocational Education State Board of
Public Safety Department of
Public Service Commission
Public Telecommunications Commission Georgia
Secretary of State
Soil and Water Conservation Committee State
Transportation Department of
Veterans Service State Department of
Total Federal Financial Assistance
6485917081
280695250
1024498650
51554550
1429851943
98421500
23959547
39360789
2075000
1012200
2960500
6766612331
1076053200
590406850
152514241
3321505
1528273443
1496666801
151023502
65395336
574712148857
14449219
441636344
3005584116
82365331
908084335
30232481436
205944376
1508093633
54419159476
19460185
122341310
19970732
1531991
2339782
32505960
10902949479
71562857939
1537115774
1752686
1268381811
435533747
92874297
135971353
15606623
35917124
36626552889
568332728
214199794676
Corrections Department of
Human Resources Department of
Judicial System
Court of Appeals
Natural Resources Department of
Postsecondary Vocational Education State Board of
Public Safety Department of
Secretary of State
Transportation Department of
Total Donations
RENTS ON INVESTMENT PROPERTIES
Atlanta Journal and Constitution The
CNN Center
CSX Transportation Incorporated
12500
52815212
227825
33494728
592750
250000
2617600
5000
90015615
1320000
5956033
3242790DETAIL OF STATE REVENUE RECEIPTS BY CLASS
YEAR ENDED JUNE 30 1988
RENTS ON INVESTMENT PROPERTIES
Cousins Properties Incorporated
Fairco Properties Incorporated
Livingston Foundation Incorporated
Pelham Development Corporation
Peterson Outdoor Advertising of Chattanooga
Professional Sample Service Incorporated
S and C Properties
Seaboard System Railroad Incorporated
Southern Railway Company
Sundry Rents
Tennessee Valley Authority
Union Camp Corporation
United Parking
Westin Peachtree Plaza Hotel
Total Rents on Investment Properties
INTEREST RECEIVED
Administrative Services Department of
Interest Earned Regular
Interest on Railroad and Telegraph Stocks
Financing and Investment Commission Georgia State
Construction Fund
General Obligation Debt Sinking Fund State of Georgia
Debt Service Fund
Governor Office of the
Human Resources Department of
Industry and Trade Department of
Judicial System
Court of Appeals
Labor Department of
Medical Assistance Department of
Natural Resources Department of
Personnel Board State Merit System of Personnel Administration
Postsecondary Vocational Education State Board of
Regents of the University System of Georgia Board of
Student Finance Commission Georgia
Total Interest Received
CONTRIBUTIONS FROM PUBLIC TRUST FUNDS
Corporation Dissolution Fund
District Attorneys Retirement Fund
District Attorneys Retirement System
Employees Retirement System
Legislative Retirement System Georgia
Public School Employees Retirement System
State Employees Assurance Department
Subsequent Injury Trust Fund
Superior Court Judges Retirement Fund of Georgia
Superior Court Judges Retirement System
Teachers Retirement System
Trial Judges and Solicitors Retirement Fund
Total Contributions from Public Trust Funds
EARNINGS AGRICULTURAL AND NATURAL RESOURCES DEVELOPMENT SERVICES
Agriculture Department of
Farmers Markets Rents
Forestry Commission Georgia
Forestry Examining Fees
Geology Examining Fees
Natural Resources Department of
Pesticides and Miscellaneous Fees
Recreation Examining Fees
Removal of Hazardous Materials Agency for
Soil and Water Conservation Committee State
Total Earnings Agricultural and Natural Resources Development Services
EARNINGS BENEFITS AND PUBLIC HEALTH SERVICES
Ambulance License Fees
Athletic Trainers Examining Fees
Barbers Examining Fees
Chiropractors Examining Fees
Cosmetology Examining Fees
Dairy and Veterinary Inspection Fees
Dentists Examining Fees
Dietitians Examining Fees
Funeral Service Examining Fees
Hearing Aid Examining Fees
Home Health Care License Fees
Human Resources Department of
Labor Department of
19279741
10406352
1800000
1200000
238000
220000
7791669
446293125
1067200
300100
750000
180000
3360000
30936300
534341310
9113705183
662484
4042934567
589384602
368301942
29755
2133
173
440553
105057444
11468690
1071667347
11381256
23764908
1290212
15340091249
3575511
1710607
3558648
164734430
4329100
24260000
6965200
54086070
17328735
28628252
355498660
3781000
668456213
99684409
360544150
641948541
5824500
3148000
1325467697
33103904
1037000
534324468
325500
3005408169
80000
91200
4632700
4233600
127957411
4843300
53037000
4064000
22953900
7797900
1540000
20719950152
435487520
45 DETAIL OF STATE REVENUE RECEIPTS BY CLASS
YEAR ENDED JUNE 30 1988
EARNINGS BENEFITS AND PUBLIC HEALTH SERVICES
Laboratory License Fees
Medical Assistance Department of
Medical Examining Fees
Nursing Home Examining Fees
Occupational Therapy Examining Fees
Optometrists and Opticians Examining Fees
Patients Fees
Pharmacists Examining Fees
Physical Health Laboratory Fees
Physical Therapy Examining Fees
Podiatrists Examining Fees
Practical Nurses Examining Fees
Psychologists Examining Fees
Registered Nurses Examining Fees
Veterinarians Examining Fees
Vital Records Fees
Water and Waste Water Treatment Examining Fees
Workers Compensation State Board of
Total Earnings Benefits and Public Health Services
EARNINGS CORRECTIONAL SERVICES
Corrections Department of
Inmate Labor
Pardons and Paroles State Board of
Parole Supervision Fees
Probation Fees
Work Release Program
Total Earnings Correctional Services
EARNINGS EDUCATIONAL SERVICES
Education Department of
Librarians Examining Fees
Postsecondary Vocational Education State Board of
Private School Registration Fees
Public Telecommunications Commission Georgia
Regents of the University System of Georgia Board of
Speech Pathologists1 Examining Fees
Student Finance Commission Georgia
Total Earnings Educational Services
EARNINGS GENERAL GOVERNMENTAL SERVICES
Administrative Services Department of
Audits and Accounts Department of
Banking and Finance Department of
Community Affairs Department of
Employees Retirement System Accumulated Deposits
Social Security Trust Fund
Employees Retirement System Other
Financing and Investment Commission Georgia State
General Assembly of Georgia
Governor Office of the
Industry and Trade Department of
Insurance Department of
Judicial System
Supreme Court
Court of Appeals
Superior Courts
Continuing Judicial Education Institute of
Judicial Council
Juvenile Court Judges Council of
Law Department of
Regular
Sales Acts
Personnel Board State Merit System of Personnel Administration
Revenue Department of
Secretary of State
Teachers Retirement System
Total Earnings General Governmental Services
5315500
4000378854
181704297
7798400
3172500
13667700
750265596
29515100
10847752
8148320
2738000
10747301
11478525
19239750
5448500
59127017
7665850
9081542
26523009187
149003034
253189262
30465
74294487
614067207
55655977
1146240432
80975177
2442000
515805437
1308000
422763055
173109911
1628100
431000000
1629031680
10497781617
156247997
640755
44164856
30600000
7994000
6127433147
5437250
29522570
109378218
40052991
43399823
12887774
9042751
979577
3011280
4149852
104080359
1315475
28879992532
2240030405
61483693
55170415
48464797337
Airport Fees
Architects Examining Fees
Assessments on Employers for Unemployment Compensation
Assessments on Insurers for Workers Compensation
Auctioneers Examining Fees
Bank Examining and Investigation Fees
Bar Examination Fees
Billboard Permits Outdoor Advertising
Boxing Promoter and Participant Fees
Building and Loan Association Examining and Supervision Fees
101000
26842200
1002288379
670642297
7065000
418212800
13549750
58354297
96000
1459900DETAIL OF STATE REVENUE RECEIPTS BY CLASS
YEAR ENDED JUNE 30 1988
EARNINGS PROTECTION SERVICES
Cemetery Fees
Construction Industry Examining Fees
Corporation Annual Renewal Fees
Credit Union Examining and Supervision Fees
Defense Department of
Engineers Examining Fees
Feed Inspection Fees
Fertilizer Inspection Fees
General Corporation Fees
Holding Company Examining and Supervision Fees
Industrial Loan Company Regulatory Investigation Fees
Insurance Company Regulatory and Filing Fees
Investigation Georgia Bureau of
Landscape Architects Examining Fees
Lobbying Fees
Mobile Home Inspection Fees
Motor Carriers Fees
Notary Public Fees
Oversized Vehicle Permits
Peace Officer and Prosecutor Training Fund Fees
Polygraph Examining Fees
Private Detectives Examining Fees
Public Accountants Examining Fees
Public Safety Department of
Real Estate Agents Examining Fees
Safety Engineering Fees
Safety Fire Prevention Fees
Securities Issuers Dealers and Agents Fees
Trademarks
Used Parts and Used Car Dealers Examining Fees
Warehouse License and Inspection
Total Earnings Protection Services
EARNINGS TRANSPORTATION SERVICES
i 54 355 00
804 960 00
2 839 511 45
528 418 00
291 838 04
139 760 00
21 958 61
514 136 89
2 470 566 04
350 692 30
24 872 41
179 223 42
729 204 70
23 940 00
3 405 00
510 457 75
2 801 988 00
84 628 00
4 513 468 50
9 936 362 86
5 200 00
258 421 00
514 690 00
14 481 750 28
3 636 006 15
477 359 50
237 533 00
3 612 856 67
57 996 56
337 325 00
1 680 00
72 430 681 36
Transportation Department of Sales Rents and
Miscellaneous Participation
22558362367
Total State Revenue Receipts
916114765228
47STATE REVENUE RECEIPTS
YEAR ENDED JUNE 30 1988
Taxes Fines and Forfeits
Property Tax General
Property Tax Utility
Property Tax Intangibles
Estate Tax
Financial Institutions Business Occupation Tax
Income Tax
Motor Fuel Tax
Alcoholic Beverage Tax
Malt Beverage Tax
Wine Tax
Cigar and Cigarette Tax
Sales 3 Sales and Use Tax
Industrial Loan Company Tax
Insurance Premium Tax
Business License Tax
Motor Vehicle Tax
Title Registration Tax
Motor Drivers License Tax
Motor Boat Registration License Tax
Hunting and Fishing License Tax
Corporation Net Worth Tax
Fines and Forfeits
Unemployment Compensation Tax Penalties
Total Taxes Fines and Forfeits
Federal Financial Assistance
Benefits and Public Health
Education
Transportation
Agricultural and Natural Resources Development Other
Total Federal Financial Assistance
Donations
Rents on Investment Properties
Interest Received
Contributions from Public Trust Funds
Operating Earnings by Fees Rents and Sales for Services
Agricultural and Natural Resources Development Services
Benefits and Public Health Services
Correctional Services
Educational Services
General Government Services
Protection Services
Transportation Services
Total Operating Earnings
PERCENTAGE PER
TOTAL TO TOTAL CAPITA
1889079702 020 346
199751384 002 036
48790608 001 009
5420382901 059 992
589714179 006 108
286484364316 3127 52429
31877198259 348 5834
3849721906 042 704
6377641596 070 1167
1583526307 017 290
9354521187 102 1712
199810797833 2181 36567
188821119 002 035
14583655325 159 2669
623915026 007 114
6766612331 074 1238
1076053200 012 197
590406850 006 108
152514241 002 028
1531594948 017 280
1496666801 016 274
65395336 001 012
151023502 002 028
574712148857 6273 105177
137453299622 1500 25155
31636834600 345 5790
36626552889 400 6703
8483107565 093 1552
214199794676 2338 39200
90015615 001 017
534341310 006 168 098
15340091249 2807
668456213 007 122
3005408169 033 550
26523009187 290 4854
1146240432 012 210
1629031680 018 298
48464797337 529 8869
7243068136 079 1326
22558362367 246 1207 s 4128
110569917308 20235
Total State Revenue Receipts
916114765228
10000
Note 1980 Population 5464265
51 STATE REVENUE RECEIPTS
DISTRIBUTION OF STATE REVENUE RECEIPTS BY PURPOSE
YEAR ENDED JUNE 30 1988
SOURCE
Agricultural and Natural Resources Development
Benefits and Public Health
Correctional Services
Education Grammar and High Schools
Education College and Postsecondary Vocational Education
Judiciary
Military and Police
Pensions
Transportation
Assessment and Collection Revenue
All Other Agencies
State Revenue Collections Unfunded
Department of Administrative Services Fiscal Division
Funding and Custody Accounts
Excess of Funds Available over Expenditures
State Funds
CarryOver from Prior Year
Transfer from Fund Balance
State Funds
General Fund State CarryOver from Prior Year
PERCENTAGE PER
TO TOTAL CAPITA
205 3435
30952 51886
332 5577
2778 46580
1005 16844
057 963
144 2411
025 415
1133 19002
152 2558
1076 18035
000 003
313
341
026
5725
435
Assessment and Collection Allowance to Outside Agencies
Note 1980 Population 5464265
10000
167656STATE REVENUE RECEIPTS
DISTRIBUTION OF STATE REVENUE RECEIPTS BY PURPOSE
YEAR ENDED JUNE 30 1988
TOTAL
STATE
APPROPRIATION
FROM TAXES
FEES ETC
FEDERAL
ASSISTANCE
18769217352 14136604000 2220613618
283519880370 123223175300 137453299622
29481570400 84118017
224557974900 30232481436
89447045000 1404353164
5063355700 56348465
11457346600 1465959392
1672260000
44359496200 36626552889
6863904050 9730093
44115005150 4646337980
30474066881
254524730936
92039788948
5263327607
13175105861
2267532079
103830347172
13975912648
98548654134
14644470
OTHER
AGENCY AGENCY
EARNINGS REVENUE
25429642 81 130964547
245082669 18 1664861470
10136900 65 105311601
809751 77 346700577
15434698 74 355079090
2083358 11 64712369
3630703 91 111270522
6227328 05 27460726
230680685 14 223770431
4261145 88 95070724 6771234641
516896716 39 1902360635
14644470
28648641360
28648641360
31283536098
2375740448
31283536098
2375740448
916114765228 594377737300 214199794676 106067360063 14698731
53STATE REVENUE RECEIPTS
DISTRIBUTION OF REVENUE RECEIPTS BY OBJECT
YEAR ENDED JUNE 30 1988
ALL GOVERNMENTAL FUND TYPES
Personal Services
Salaries and Wages
Employers Contributions for
FICA
Retirement
Health Insurance
Personal Liability Insurance
Unemployment Compensation Insurance
Workers Compensation Insurance
Assessments by Merit System
Total Personal Services
Regular Operating Expenses
Motor Vehicle Expenses
Supplies and Materials
Repairs and Maintenance
Utilities
Rents Other than Real Estate
Insurance and Bonding
Claims and Indemnities
Direct Benefits Medical Care and Public Assistance
Tuition and Scholarships
Grants to Counties Cities and Civil Divisions
Other Operating Expenses
Extraordinary Expenditures
Duplicating and Rapid Copy
Total Regular Operating Expenses
Travel
Motor Vehicle Purchases
Publications and Printing
Equipment
Computer Charges
Real Estate Rentals
Telecommunications
Per Diem Fees and Contracts
Per Diem and Fees
Contracts
Total Per Diem Fees and Contracts
Capital Outlay
Authority Lease Rentals
Debt Service
Bonds Redeemed
Interest and Fiscal Charges
Total Debt Service
Total Governmental Costs
Fund Balances Carried over from Prior Years as Funds Available
Excess of Funds Available over Expenditures
Prior Years Unreserved Fund Balance Surplus
Proceeds of General Obligation Bonds
Good Faith Deposit Received in Prior Year
Transfers to Various Authorities for Advance Retirement of
Bonds and Defeasance of Bonds
107175951346
7107488916
19842797742
8345801303
1020799798
186541788
1232279147
668029694
145579689734
2642431806
13634998439
2471411820
3308074869
1945490835
660709256
76706372
144745472952
1945490131
369805353611
31104168956
61728000
122334890
572524371937
2143159485
1518838847
1299316170
4657753451
8256312321
3679967392
S 5806138057
11749303078
46139501292
57888804370
113834926311
1951633222
18976500000
10059958375
29036458375
948177369672
187115957855
233869441876
2651822244
76872500000
612500000
PERCENTAGE
TO TOTAL
1170
PER
CAPITA
078
217
091
011
002
013
007
1589
029
149
027
036
021
007
001
1580
021
4037
340
001
001
6250
023
017
014
051
090
040
063
128
504
6 32
12 43
0 21
207
110
317
95733779
10350
2043
2553
029
839
007
001
19614
1301
3631
1527
187
034
226
122
26642
484
2495
452
606
356
121
014
26490
356
67677
5692
011
022
104776
392
278
238
852
1511
673
1063
2150 8444
10594
20833
S 357
3473
1841
173523
34244
42800
485
14068
112
018
Includes Assessment and Collection Allowance to
Outside Agencies in the amount of 6771234641
916114765228
167656
Note 1980 Population 5464265DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION
FUNDING AND CUSTODY ACCOUNTSDEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION
FUNDING AND CUSTODY ACCOUNTS
BALANCE SHEET
GOVERNMENTAL FUND TYPE
JUNE 30 1988
GENERAL FUND
Cash and Temporary Investments
S 122731082128
LIABILITIES AND FUND EQUITY
Liabilities
Undrawn Appropriation Allotments
Fund Equity
Fund Balances
Reserved
Designated for Appropriation to
Department of Transportation
For Midyear Adjustment Reserve
For Revenue Shortfall Reserve
Unreserved
Surplus
Total Fund Equity
94082440768
76332485
5890910203
17672730610
23639973298
5008668062
28648641360
Total Liabilities and Fund Equity
122731082128
The notes to the financial statements are an integral part of this statement
56 DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION
FUNDING AND CUSTODY ACCOUNTS
STATEMENT OF CHANGES IN FUND BALANCE
GOVERNMENTAL FUND TYPE
YEAR ENDED JUNE 30 1988
GENERAL FUND
FUND BALANCE JULY 1 1987
Reserved
Designated for Appropriation to
Department of Transportation
Designated for Appropriation to Peace
Officer and Prosecutor Training Fund
For Midyear Adjustment Reserve
For Revenue Shortfall Reserve
Unreserved
Surplus
ADDITIONS
Excess of Funds Available over Allotments
DEDUCTIONS
Fund Balances Carried Over from
Prior Year as Funds Available
Reserved
Unreserved
730394034
916532129
5421318777
16263956332
23332201272
5575594378
28907795650
28648641360
23332201272
5575594378
28907795650
FUND BALANCE JUNE 30 19
28648641360
The notes to the financial statements are an integral part of this statementDEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION
FUNDING AND CUSTODY ACCOUNTS
STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
GENERAL FUND
YEAR ENDED JUNE 30 1988
FUNDS AVAILABLE
Remittance by Collecting Units of the State Net
Federal Financial Assistance
Energy U S Department of
Federal Energy Regulatory Commission
Payments in Lieu of Taxes
Power Sales
Total Revenues
CARRYOVER FROM PRIOR YEAR
Transfer from Fund Balance
Reserved
Designated for Appropriation to
Department of Transportation
Designated for Appropriation to Peace
Officer and Prosecutor Training Fund
For Midyear Adjustment Reserve
For Revenue Shortfall Reserve
Unreserved
Surplus
Total CarryOver from Prior Year
589091020318
000
589091020318
730394034
916532129
5421318777
16263956332
5575594378
28907795650
Total Funds Available
617998815968
EXPENDITURES
ALLOTMENTS
Legislative Appropriation to Spending Units
For Fiscal Year Ended June 30 1988
Less Current Year Funds Lapsed
Net Appropriation Fiscal Year Ended June 30 1988
Less Unreserved Fund Balance Surplus Lapsed
Net Allotments to Spending Units
Excess of Funds Available over Allotments
S 594611333900
233596600
594377737300
5027562692
589350174608
28648641360
The notes to the financial statements are an integral part of this statement
59
617998815968DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION
FUNDING AND CUSTODY ACCOUNTS
ANALYSIS OF APPROPRIATION ALLOTMENTS
YEAR ENDED JUNE 30 1988
SPENDING UNIT
APPROPRIATION FOR FISCAL
LEGISLATIVE
APPROPRIATION
GOVERNORS
EMERGENCY
FUND
BUDGET
ADJUSTMENTS
Admin is t rat ive Serv ice s Depar ttnent o f
Operations
Debt Service Fund
Agriculture Department of
Audits and Accounts Department of
Banking and Finance Department of
Boxing Commission State
Community Affairs Department of
Corrections Department of
Defense Department of
Education Department of
Financing and Investment Commission Georgia State
Forestry Commission Georgia
General Assembly of Georgia
General Obligation Debt Sinking Fund State of Georgia
A Issued
B New
Governor Office of the
Governors Emergency Fund
Grants State Aid
To Counties
To Incorporated Municipalities
Human Resources Department of
A Departmental Operations
B Community Mental HealthMental Retardation
Youth Services and Institutions
Industry and Trade Department of
Insurance Department of
Investigation Georgia Bureau of
Judicial System
Supreme Court
Court of Appeals
Superior Courts
Continuing Judicial Education Institute of
Jud ic ia1 Counc i1
Judicial Qualifications Commission
Juvenile Court Judges Council of
Labor Department of
Law Department of
Medical Assistance Department of
Natural Resources Department of
Pardons and Paroles State Board of
Personnel Board State Merit System of Personnel Administration
Postsecondary Vocational Education State Board of
Public Safety Department of
A Departmental Operations
B Units Attached for Administrative Purposes Only
Public School Employees Retirement System
Public Service Commission
Public Telecommunications Commission Georgia
Regents of the University System of Georgia Board of
A Resident Instruction
B Regents Central Office and Other Organized Activities
Removal of Hazardous Materials Agency for
Revenue Department of
Secretary of State
A Secretary of State
B Real Estate Commission
Soil and Water Conservation Committee State
Sports Hall of Fame Board Georgia
Student Finance Commission Georgia
Teachers Retirement System
Transportation Department of
Operations
Special Appropriations
Veterans Service State Department of
Workers Compensation State Board of
3162722900
3716611600
1191709600
532825700
700000
2028604300
27652748900
444247600
224575688300
900000000
3255703000
2023912800
14362788400
10747109400
1447758900
259900000
1191701300
451700000
39701611100
1207753000
1357260000
723278100
785610900
63345708200
13541742100
25000000
63f89945600
192313100
142631200
137101700
5000000
1865054200
315000000
42031192700
1406349000
1694217600
684485600
10069200
1600000
100360000
8920200
17286600
6350000
259900000
20589700
42700479400 10200000
1940646700 7150600 200000000
947916900
3002787000
365495000 500000
407507000 120000
3354846900 14500000
46726800
77467500
10600000
28933100 1000000
1576517400
755659400
36872250600
7171123000 53355600 200000000
1828071500 750000
1579613500 485100
9906229600
6790175800 3463000
2700000
500000
32499966
32499966
594611333900
000
Notes 1 Amounts shown in the Appropriations Act under the Department of
Administrative Services Regular Operations for Grants to Counties and
Municipalities and under the Department of Transportation for Grants to
Counties and Municipalities have been combined for this schedule and
are presented as State Aid Grants administered by DOAS Fiscal Division
2 Amounts shown in the Appropriations Act under the Department of Natural
Resources have been segregated to reflect the State Boxing Commission
and the Georgia Sports Hall of Fame Board as separate entities
60 DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION
FUNDING AND CUSTODY ACCOUNTS
ANALYSIS OF APPROPRIATION ALLOTMENTS
YEAR ENDED JUNE 30 1988

YEAR 1988 BALANCE DUE CASH FUNDS
FUNDS NET SPENDING UNIT ALLOTMENTS RETURNED BY SURPLUS BALANCE
LAPSED APPROPRIATION 3172792100 JULY 1 1987 58944445 DRAWN SPENDING UNIT LAPSED 177036975 JUNE 30 1988
2893462258 161237312
2698000 2698000
106430 00 3707568600 147223268 3592778377 29696219 232317272
1191709600 75404949 1170916784 6320959 89876806
532825700 9362588 535275551 8686514 8686514 6912737
700000 000 700000 308698 308698 000
1055828 00 2023381500 159081628 1054871713 20301728 20301728 1127591415
27652748900 1415000000 26567748900 97530388 97530388 2500000000
453167800 61861175 513634947 9053903 9053903 1394028
350000 00 224557974900 9391772998 225197753117 346700577 8405294204
900000000 000 900000000 000
50000 00 3250703000 578999401 3305000000 71825987 452876414
2023912800 492150146 1726774187 386342146 402946613
14362788400 1783890480 16146678880 000
10747109400 2577010500 9342548745 3981571155
1454108900 000 1442591258 15073590 15073590 11517642
000 000 000
1191701300 7801701 1190588746 8914255
451700000 39318514 433961997 57056517
20437 00 39720157100 45763700 39377848068 5184739 104793708 288463763
156324 00 42695047000 866802012 42483222248 336416483 742210281
2147797300 162523989 1681712417 1234380358 1234380358 628608872
947916900 24735341 941055866 9262583 22333792
3002787000 000 2879246375 10421381 10421381 123540625
365995000 000 365995000 84249 84249 000
407627000 000 407627000 1591603 1591603 000
3369346900 12261495 3360196253 507083 21919225 000
46726800 000 46726800 4504 4504 000
77467500 124590 77182436 864958 865048 409564
10600000 877800 9450000 1245942 2123742 1150000
29933100 000 29933100 23670 2 3670 000
1576517400 100000 845962300 42300425 42300425 730655100
755659400 000 666570808 38100328 38100328 89088592
36872250600 2000314623 34331344045 1174240268 3366980910
120050 00 7012473600 2754675986 6629351090 23888218 23888218 3137798496
1828821500 53546100 1781617600 7781213 7781213 100750000
1580098600 000 1579613500 485100
9906229600 630068731 9814607078 151992337 569698916
6793638800 750350397 7066170709 53857273 423961215
1207753000 47360178 1193435164 37937965 23740049
1357260000 000 1357260000 000
160000 00 707278100 35420 647337306 11030409 11030409 59976214
785610900 16010767 791399104 10222563
63348408200 2664488933 62859286633 171274703 171274703 3153610500
13541742100 1312287233 13392629333 30047291 30047291 1461400000
25000000 000 25000000 1718 1718 000
6389945600 477955145 6145363052 90439432 632098261
1942913100 44867534 1957139090 35286434 35286434 30641544
142631200 18037473 155111260 3270231 3270231 5557413
19429 00 135158800 8917980 112490000 243707 31343073
5000000 5000000 10000000 5000000 5000000 000
1865054200 000 1865054200 1764759 1764759 000
315000000 000 315000000 27460726 27460726 000
41998692734 68188696508 52570000000 57617389242
97468 00 1429102166 2829790502 930000000 223770431 223770431 3328892668
200000 00 1674717600 130734106 1748995065 5462052 5462052 56456641
684485600 124657 681837253 1648534 1648534 2773004
233596600 594377737300 99846970993 597148055613 2033350780 5027562692 94082440768BALANCE SHEET OF ALL STATE UNITS
EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
BUDGET FUNDBALANCE SHEET OF ALL STATE UNITS
EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
BUDGET FUND
JUNE 30 1988
Cash and Temporary Investments Net
Accounts Receivable
Inventories
Prepaid Expenditures
2049357388
217724622517
2885353796
65809541
Total Assets
222725143242
LIABILITIES AND FUND EQUITY
Liabilities
Accounts Payable
Contracts Payable
Grants Payable
Accrued Payroll
Deferred Revenue
Contractors Retainage Escrow Deposits
Total Liabilities
24132401887
92810189833
3993804110
52966652
372695051
3937038142
125299095675
Fund Equity
Fund Balances
Reserved
Unreserved
Surplus
Balance July 1 1987
Excess of Funds Available over Expenditures
For the Year Ended June 30 1988
Prior Years Adjustments and Increases
Decreases in Fund Balance
Prior Years Unreserved Funds Lapsed to
Department of Administrative Services Fiscal Division
Balance June 30 1988
Total Fund Equity
2375740448
95595330076
89533572888
5027562692
94016112623
3409934944
97426047567
Total Liabilities and Fund Equity
222725143242
Receivables due to the Department of Administrative Services
from State units for services rendered and the corresponding
payables in the amount of 465104346 have been eliminated
from the above Balance Sheet
The notes to the financial statements are an integral part of this statementCOMBINING BALANCE SHEET BY STATE UNITS
BUDGET FUND
67COMBINING BALANCE SHEET
BY STATE UNITS
BUDGET FUND
JUNE 30 1988
STATE UNIT
Administrative Services Department of
Agriculture Department of
Audits and Accounts Department of
Banking and Finance Department of
Boxing Commission State
Community Affairs Department of
Corrections Department of
Defense Department of
Education Department of
Employees Retirement System Administrative Expense Fund
Financing and Investment Commission Georgia State
Forestry Commission Georgia
General Assembly of Georgia
General Obligation Debt Sinking Fund State of Georgia
A General Obligation Debt Sinking Fund State of Georgia issued
B General Obligation Debt Sinking Fund State of Georgia New
Governor Office of the
Governors Emergency Fund
Grants State Aid
To Counties
To Municipalities
Human Resources Department of
A Departmental Operations
B Community Mental HealthMental Retardation Youth Services and Institutions
Industry and Trade Department of
Insurance Department of
Investigation Georgia Bureau of
Judicial System
Supreme Court
Court of Appeals
Superior Courts
Continuing Judicial Education Institute of
Judicial Council
Judicial Qualifications Commission
Juvenile Court Judges Council of
Labor Department of
Law Department of
Medical Assistance Department of
Natural Resources Department of
Pardons and Paroles State Board of
Personnel Board State Merit System of Personnel Administration
Postsecondary Vocational Education State Board of
Public Safety Department of
A Public Safety Department of
B Units Attached for Administrative Purposes Only
Public School Employees Retirement System Expense Fund
Public Service Commission
Public Telecommunications Commission Georgia
Regents of the University System of Georgia Board of
A Resident Instruction
B Regents Central Office and Other Organized Activities
Removal of Hazardous Materials Agency for
Revenue Department of
Secretary of State
A Secretary of State
B Real Estate Commission
Soil and Water Conservation Committee State
Sports Hall of Fame Board Georgia
Student Finance Commission Georgia
Subsequent Injury Trust Fund
Teachers Retirement System Expense Fund
Transportation Department of
Veterans Service State Department of
Workers Compensation State Board of
CASH AND
TEMPORARY ACCOUNTS
INVESTMENTS RECEIVABLE INVENTORIES
591353872 832555611 171688149
12890519 306767426 000
000 89876806 000
339635 6912737 000
135857 000 000
000 5933615601 000
000 2619347030 884064415
000 80505099 000
000 12018234911 65509631
3713 020 000
505747 000 000
60153592 501723993 80997035
11970432 402946613 000
000 000 000
000 3981571155 000
4610501915 692226589 000
000 000 000
1088183 8914255 000
46052916 57056517 000
000 12812951053 187985757
000 3620162352 340880182
000 629461864 20008381
000 30297648 000
12203090 181726349 000
4260729 000 000
44409 830 000
18730396 1114140 000
4656430 000 000
3203010 1098461 000
606818 1150000 000
000 7933539 000
45329164 1141379351 33364905
000 108803085 000
559406691 6544194918 4055385
000 3220801714 41444431
000 102502686 000
11726847136 518677687 000
315461265 802892989 53233496
000 445847735 000
130805843 49631170 38413
000 000 000
25919901 78864665 000
000 246437148 000
544637 3153610500 000
54712080 1461400000 000
1068609 116956626 40445810
000 634590157 5762388
21838838 37168407 000
10420135 5557413 000
28919 31644965 000
13196 000 000
3658010 2055644 000
1314168 000 000
9499934 1000000 000
3464699089 154395811105 955875418
000 268975295 000
11394421 2773004 000
21761663299 218189726863 2885353796
The notes to the financial statements are an integral part of this statementCOMBINING BALANCE SHEET
BY STATE UNITS
BUDGET FUND
JUNE 30 1988
LIABILITIES AND FUND EQUITY

FUND EQUITY TOTAL
UNRESERVED LIABILITIES
PREPAID TOTAL RESERVED FUND BALANCE rOTAL AND
EXPENDITURES ASSETS 1595597632 LIABILITIES 1115391756 FUND BALANCE 325244603 SURPLUS 154961273 FUND EQUITY FUND EQUITY
000 4 80205876 1595597632
000 319657945 241045507 000 78612438 78612438 319657945
000 89876806 73499115 000 16377691 16377691 89876806
000 7252372 2422040 000 4830332 4830332 7252372
000 135857 000 000 135857 135857 135857
000 5933615601 5923900982 7273 9707346 9714619 5933615601
000 3503411445 2514335111 896593742 92482592 9 89076334 3503411445
000 80505099 46073877 26047888 8383334 34431222 80505099
142500 12083887042 11617217057 79314444 387355541 4 66669985 12083887042
000 3733 000 3733 000 3733 3733
000 505747 000 505747 000 505747 505747
000 642874620 504836736 82300230 55737654 1 38037884 642874620
000 414917045 15364600 96692932 302859513 3 99552445 414917045
000 000 000 000 000 000 000
000 3981571155 3981571155 000 000 000 3981571155
000 5302728504 720648517 4544198376 37881611 45 82079987 5302728504
000 000 000 000 000 000 000
000 10002438 10002438 000 000 000 10002438
000 103109433 103109433 000 000 000 103109433
52466177 13053402987 12300369418 221195490 531838079 7 53033569 13053402987
5231247 3966273781 2913868469 480135998 572269314 10 52405312 3966273781
000 649470245 629786655 19683590 000 19683590 649470245
000 30297648 26578561 995489 2723598 3719087 30297648
000 193929439 89990556 82884499 21054384 1 03938883 193929439
000 4260729 3873638 000 387091 387091 4260729
1155700 1200939 940594 000 260345 260345 1200939
000 19844536 13080006 100000 6664530 6764530 19844536
000 4656430 4654256 000 2174 2174 4656430
000 4301471 3170882 000 1130589 1130589 4301471
000 1756818 144687 000 1612131 1612131 1756818
000 7933539 7797403 22340 113796 136136 7933539
575806 1220649226 743279626 475025347 2344253 4 77369600 1220649226
000 108803085 40274272 000 68528813 68528813 108803085
000 7107656994 127185096 6589913171 390558727 69 80471898 7107656994
000 3262246145 2939051832 277374138 45820175 3 23194313 3262246145
000 102502686 49441513 000 53061173 53061173 102502686
000 12245524823 1514374254 10731150569 000 107 31150569 12245524823
293000 1171880750 817326122 259216207 95338421 3 54554628 1171880750
000 445847735 401778559 6653350 37415826 44069176 445847735
000 180475426 146584713 601336 33289377 33890713 180475426
000 000 000 000 000 000 000
000 104784566 101506700 000 3277866 3277866 104784566
000 246437148 245895209 541939 000 541939 246437148
000 3154155137 3154044400 000 110737 110737 3154155137
000 1516112080 1468338548 000 47773532 47773532 1516112080
000 158471045 152825835 5645210 000 5645210 158471045
5945111 646297656 555018603 5200000 86079053 91279053 646297656
000 59007245 41367353 1457301 16182591 17639892 59007245
000 15977548 13736969 000 2240579 2240579 15977548
000 31673884 30700220 360000 613664 973664 31673884
00D 13196 000 000 13196 13196 13196
000 5713654 3856582 000 1857072 1857072 5713654
000 1314168 1314168 000 000 000 1314168
000 10499934 000 404955 10094979 10499934 10499934
000 158816385612 89790922478 68806642726 218820408 690 25463134 158816385612
000 268975295 260228117 000 8747178 8747178 268975295
000 14167425 13781314 000 386111 386111 14167425
65809541 242902553499 145476505932 94016112623 3409934944 974 26047567 242902553499
69 STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES OF ALL STATE UNITS
EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
BUDGET FUNDSTATEMENT OF FUNDS AVAILABLE AND EXPENDITURES OF ALL STATE UNITS
EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
BUDGET FUND
YEAR ENDED JUNE 30 1988
FUNDS AVAILABLE
STATE APPROPRIATION
General Appropriation
Amended Appropriation
Supplementary Appropriation
Less Lapsed Funds
FEDERAL FINANCIAL ASSISTANCE
DEPARTMENTAL FUNDS
Taxes
Donations
Interest Earned
Contributions from Public Trust Funds
Earnings from Services
Total Revenues
CARRYOVER FROM PRIOR YEAR
Transfer from Reserved Fund Balance
578200000000
15411333900
1000000000
594611333900
233596600 594377737300
214199794676
6771234641
90015615
1497599608
668456213
93173894311
102201200388
910778732364
97325095749
Total Funds Available
51008103828113
EXPENDITURES
PERSONAL SERVICES
Salaries and Wages
Employers Contributions for
FICA
Retirement
Health Insurance
Personal Liability Insurance
Unemployment Compensation Insurance
Workers Compensation Insurance
Assessments by Merit System
REGULAR OPERATING EXPENSES
Motor Vehicle Expenses
Supplies and Materials
Repairs and Maintenance
Utilities
Rents Other than Real Estate
Insurance and Bonding
Claims and Indemnities
Direct Benefits Medical Care and Public Assistance
Tuition and Scholarships
Grants to Counties Cities and Civil Divisions
Other Operating Expenses
Extraordinary Expenditures
Duplicating and Rapid Copy
TRAVEL
MOTOR VEHICLE PURCHASES
PUBLICATIONS AND PRINTING
EQUIPMENT
Equipment Purchases
LeasePurchase of Equipment
Rental of Equipment
COMPUTER CHARGES
103955720563
7019525679
18085381250
8100888209
949962898
183846400
1226628402
593941507
Other Costs
Supplies and Materials
Repairs and Maintenance
Rents Other than Real Estate
Other Expenditures
Software
Equipment
Equipment Purchases
LeasePurchase of Equipment
Rental of Equipment
Per Diem Fees and Contracts
Per Diem and Fees
Contracts
Computer Billings DOAS
REAL ESTATE RENTALS
TELECOMMUNICATIONS
36160174345 140115894908
2639791573
10389283354
2194816280
769189521
419040622
630567045
3295163
4807890305
8235931
63519196
1204590312
36728000
121218213
4056880960
189186713
193436439
120422786
193558929
9882358
8213279
148295474
743794326
47263291
3691993
118242190
1761784471
4730962579
23288165515
2085892665
1514546798
1169395374
4439504112
7886111676
3675817392
2231050895STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES OF ALL STATE UNITS
EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
BUDGET FUND
YEAR ENDED JUNE 30 1988
EXPENDITURES
PER DIEM FEES AND CONTRACTS
Per Diem and Fees
Contracts
CAPITAL OUTLAY
Personal Services
Salaries and Wages
Employers Contribution for
FICA
Other Costs
Motor Vehicle Expenses
Supplies and Materials
Repairs and Maintenance
Utilities
Rents Other than Real Estate
Other Expenditures
Extraordinary Expenditures
Travel
Publications and Printing
Equipment
Equipment Purchases
Telecommunications
Per Diem Fees and Contracts
Per Diem and Fees
Contracts
AUTHORITY LEASE RENTALS
GENERAL OBLIGATION DEBT SINKING FUND
OTHER
Personal Services
Salaries and Wages
Employers Contributions for
FICA
Retirement
Health Insurance
Personal Liability Insurance
Unemployment Compensation Insurance
Workers Compensation Insurance
Assessments by Merit System
Other Costs
Motor Vehicle Expenses
Supplies and Materials
Repairs and Maintenance
Utilities
Rents Other than Real Estate
Insurance and Bonding
Claims and Indemnities
Direct Benefits Medical Care and Public Assistance
Tuition and Scholarships
Grants to Counties Cities and Civil Divisions
Other Expenditures
Extraordinary Expenditures
Duplicating and Rapid Copy
Travel
Motor Vehicle Purchases
Publications and Printing
Equipment
Equipment Purchases
LeasePurchase of Equipment
Rental of Equipment
Computer Charges
Software
Equipment
Equipment Purchases
Per Diem Fees and Contracts
Per Diem and Fees
Computer Billings DOAS
Real Estate Rentals
Telecommunications
Per Diem Fees and Contracts
Per Diem and Fees
Contracts
Capital Outlay
Authority Lease Rentals
Total Expenditures
Excess of Funds Available over Expenditures
9884671549
20256536809 30141208358
419922
2254
289187
116982981
281944215
616000
36750
9411360
13933169
74773934
75426659814
3220230783
87963237
1757416492
244913094
70836900
2695388
5650745
74088187
2640233
3245715085
276595540
2538885348
1526450213
30142211
73411209
139937582647
1937254200
369741834415
29840817802
925000000
1116677
212051394
5844065
353880
589695
33656606
27507977
308446367
1015233567
25882964483
422176
423213662
575099
4896
375737878
14453
75501433748
5463794826
550077445580
57266820
4292049
129920796
218249339
370200645
4150000
3575087162
76301401912
1677133222
28209897800
26898198050
2699372143
274500000 589772477410
912508498037
95595330076
1008103828113
Includes assessment and collection allowance to
outside agencies in the amount of 6771234641
The notes to the financial statements are an integral part of this statement
73 COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
BY STATE UNITS
BUDGET FUNDCOMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
BY STATE UNITS
BUDGET FUND
YEAR ENDED JUNE 30 1988
FUNDS AVAILABLE
REVENUES
STATE APPROPRIATION
FEDERAL FINANCIAL ASSISTANCE
REVENUES AND EARNINGS RETAINED BY UNITS
Total Revenues
CARRYOVER FROM PRIOR YEAR
TRANSFER FROM RESERVED FUND BALANCE
594377737300
214199794676
102201200388
910778732364
97325095749
ADMINISTRATIVE
SERVICES
DEPARTMENT OF
3172792100
14449219
10345673110
13532914429
165208981
AGRICULTURE
DEPARTMENT OF
3707568600
441636344
98012309
4247217253
4172719
AUDITS AND
ACCOUNTS
DEPARTMENT OF
1191709600
000
000
1191709600
Total Funds Available
1008103828113
13698123410
4251389972
1191709600
EXPENDITURES
PERSONAL SERVICES
REGULAR OPERATING EXPENSES
MOTOR VEHICLE PURCHASES
PUBLICATIONS AND PRINTING
EQUIPMENT
COMPUTER CHARGES
REAL ESTATE RENTALS
TELECOMMUNICATIONS
PER DIEM FEES AND CONTRACTS
CAPITAL OUTLAY
AUTHORITY LEASE RENTALS
GENERAL OBLIGATION DEBT SINKING FUND
OTHER
Total Expenditures
EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES
140115894908
23288165515
2085892665
1514546798
1169395374
4439504112
7886111676
3675817392
2231050895
30141208358
76301401912
1677133222
28209897800
589772477410
912508498037
95595330076
3792709394
885941655
31308155
86960293
17251962
634202061
861573114
322754945
56450749
137172106
000
000
000
6595956713
2630785519
261805888
95084149
66274736
67066305
135557175
56420376
72904743
36080899
30414513
3000000
000
000
719887639
957914204
26472637 I
66572706
10628240
2536833
1460758
45439585
31787300
5074244
27920143
000
000
000
000
13422281147
275842263
4175281942
76108030
1175806650
15902950
1008103828113
13698123410
4251389972
1191709600
The notes to the financial statements are an integral part of this statement
76COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
BY STATE UNITS
BUDGET FUND
YEAR ENDED JUNE 30 1988
BANKING AND BOXING COMMUNITY
FINANCE COMMISSION AFFAIRS CORRECTIONS DEFENSE EDUCATION
DEPARTMENT OF STATE DEPARTMENT OF DEPARTMENT OF DEPARTMENT OF DEPARTMENT OF
532825700 700000 s 2023381500 27652748900 453167800 2245579749 00
000 000 3005584116 82365331 908084335 302324814 36
000 000 700000 44164856 5073130472 1013659600 28748773831 29183804 1390435939 809751 77
532825700 2548714315 13
000 000 7273 11156021 31503899 1006455 15
532825700 700000 5073137745 28759929852 1421939838 5 2549720770 28
444254133 000 4 47329075 19153133683 7 13233358 3607277587
18519418 1 06066 14994248 1731493040 2 64081727 350338393
25552235 000 15755114 127650735 6884924 125557794
3293022 000 917500 221733763 5086388 7729961
964619 87872 11125575 29459404 4236764 55053309
1613544 000 3834142 580312377 18291575 58001899
13146567 000 7540573 164597351 1824500 540112457
17310961 000 28291889 275849585 576000 218678116
3163016 15042 5428287 235245419 10101543 65399106
181817 3 55163 1 15217004 149156146 18601496 1409225880
OOO 000 000 439943449 000 25000000
000 000 000 000 000 000
000 000 000 000 000 000
000 000 44 14484678 5042345840 3 45322757 248233317475
527999332 5 64143 50 64918085 28150920792 13 88241032 254695691977
4826368 1 35857 8219660 609009060 33698806 276385051
532825700 7 00000 50 73137745 28759929852 14 21939838 254972077028
COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
BY STATE UNITS
BUDGET FUND
YEAR ENDED JUNE 30 1988
FUNDS AVAILABLE
EMPLOYEES
RETIREMENT SYSTEM
ADMINISTRATIVE
EXPENSE FUND
FINANCING
AND INVESTMENT
COMMISSION
GEORGIA STATE
FORESTRY
COMMISSION
GEORGIA
GENERAL ASSEMBLY
OF GEORGIA
STATE APPROPRIATION
FEDERAL FINANCIAL ASSISTANCE
REVENUES AND EARNINGS RETAINED BY UNITS
Total Revenues
CARRYOVER FROM PRIOR YEAR
TRANSFER FROM RESERVED FUND BALANCE
000
000
212063730
32765
900000000
000
122358000
268186
3250703000 2023912800
205944376 000
641948541 97500
212063730 1022358000 4098595917
2024010300
109661000
Total Funds Available
212096495 1022626186 4099520769 2133671300
EXPENDITURES
PERSONAL SERVICES
REGULAR OPERATING EXPENSES
TRAVEL
MOTOR VEHICLE PURCHASES
PUBLICATIONS AND PRINTING
EQUIPMENT
COMPUTER CHARGES
REAL ESTATE RENTALS
TELECOMMUNICATIONS
PER DIEM FEES AND CONTRACTS
CAPITAL OUTLAY
AUTHORITY LEASE RENTALS
GENERAL OBLIGATION DEBT SINKING FUND
OTHER
Total Expenditures
EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES
90726505
1614652
665387
000
2246198
1620128
25373265
11570580
2890870
68578653
000
000
000
6806524
96111663
3544923
1828271
000
000
596415
1472931
9910000
1106236
7550000
000
000
000
900000000
2536981936
631976253
20963557
147676723
11266827
337226754
18495938
4937400
81993469
57472883
128438241
000
000
77498891
1122887116
107231655
171628297
000
41919671
25305651
31023033
6327900
49749514
67974267
000
000
000
110071751
212092762
3733
1022120439
505747
4054928872
44591897
1734118855
399552445
212096495
1022626186
4099520769
2133671300
The notes to the financial statements are an integral part of this statement
78COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
BY STATE UNITS
BUDGET FUND
YEAR ENDED JUNE 30 1988
GENERAL OBLIGATION DEBT SINKING FUND
STATE OF GEORGIA
A
GENERAL OBLIGATION
DEBT SINKING FUND
STATE OF GEORGIA
ISSUED
GENERAL OBLIGATION
DEBT SINKING FUND
STATE OF GEORGIA
NEW
GOVERNOR OFFICE OF THE
GOVERNORS
OFFICE
GOVERNORS
EMERGENCY
FUND
GRANTS STATE AID
TO COUNTIES
TO MUNICIPALITIES
14362788400
000
000
14362788400
10747109400
000
000
10747109400
1454108900
1508093633
391894520
3354097053 S
000
000
000
000
1191701300
000
000
1191701300
451700000
000
000
451700000
5566743512
14362788400 10747109400 8920840565
000 1191701300 451700000
000 000 976383482
000 000 60534262
000 000 23194371
000 000 000
000 000 34916215
000 000 11559591
000 000 28724154
000 000 61883286
000 000 26794730
000 000 2783655470
000 000 000
000 000 000
14362788400 107 471 09400 000
000 000 331706282
14362788400 107 471 09400 4339351843
000 000 4581488722
000 000 000
000 000 000
000 000 000
000 000 000
000 000 000
000 000 000
000 000 000
000 000 000
000 000 000
000 000 000
000 000 000
000 000 000
000 000 000
000 11 917 01300 13 517 00000
000 11 917 01300 13 517 00000
000 000 9 000 00000
14362788400 5
10747109400
20840565
000
1191701300
451700000
79COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
BY STATE UNITS
BUDGET FUND
YEAR ENDED JUNE 30 1988
FUNDS AVAILABLE
REVENUES
STATE APPROPRIATION
FEDERAL FINANCIAL ASSISTANCE
REVENUES AND EARNINGS RETAINED BY UNITS
Total Revenues
CARRYOVER FROM PRIOR YEAR
TRANSFER FROM RESERVED FUND BALANCE
HUMAN RESOURCES DEPARTMENT OF
C
COMMUNITY MENTAL
HEALTHMENTAL
A RETARDATION YOUTH
DEPARTMENTAL SERVICES AND
OPERATIONS INSTITUTIONS
39720157100
49742723195
4860417988
94323298283
282434018
42695047000
4676436281
15132441918
62503925199
588313274
INDUSTRY
AND TRADE
DEPARTMENT OF
2147797300
000
96689698
2244486998
INSURANCE
DEPARTMENT OF
947916900
19460185
83229175
1050606260
513410
Total Funds Available
94605732301
63092238473
2244486998
1051119670
EXPENDITURES
PERSONAL SERVICES
REGULAR OPERATING EXPENSES
TRAVEL
MOTOR VEHICLE PURCHASES
PUBLICATIONS AND PRINTING
EQUIPMENT
COMPUTER CHARGES
REAL ESTATE RENTALS
TELECOMMUNICATIONS
PER DIEM FEES AND CONTRACTS
CAPITAL OUTLAY
AUTHORITY LEASE RENTALS
GENERAL OBLIGATION DEBT SINKING FUND
OTHER
Total Expenditures
EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES
15199715096
6234188452
401156632
19375672
187661004
304356555
2084626187
741087047
374289309
7458931313
3236704
000
000
61181303031
33111722184
3335095283
95249382
38759285
21559717
443069975
445846857
64984489
278238309
3658101276
155736134
211905500
000
20182044138
626478222
100385585
31366602
2557325
32325424
8198097
18693606
54425629
24134276
48752513
200000000
000
000
1098505235
829529295
46150945
32377973
1213095
18516183
6784778
31573666
51504300
18331226
14322780
000
000
000
000
94189927002
415805299
62042312529
1049925944
2245822514
1335516
1050304241
815429
94605732301
63092238473
2244486998
1051119670
The notes to the financial statements are an integral part of this statementCOMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
BY STATE UNITS
BUDGET FUND
YEAR ENDED JUNE 30 1988
INVESTIGATION
GEORGIA BUREAU OF
SUPREME
COURT
JUDICIAL SYSTEM
COURT
OF APPEALS
SUPERIOR
COURTS
CONTINUING
JUDICIAL EDUCATION
INSTITUTE OF
JUDICIAL
COUNCIL
3002787000
122341310
58106670
3183234980
365995000
000
39161823
405156823
407627000
000
6683927
414310927
3369346900
19970732
60268993
3449586625 S
46726800
1531991
979577
49238368
77467500
2339782
3011280
82818562
28105477
000
000
000
3211340457
405156823
414310927 S
3449586625 J
49238368
82818562
2143965550 290614615 370960133 3285191762 000 53769954
212231163 26378843 10102432 51667395 6260502 4063075
65325099 3144864 2166322 49571414 000 1265754
83207509 000 000 1493100 000 000
11577194 11215262 2087458 2595309 4844970 5942868
104341016 7237032 5480468 3373484 460781 564407
82370542 19462376 383293 4459005 3537294 2031918
178305200 23844625 18452500 7369221 000 2878500
135596826 2710198 2752042 3468275 7950 831624
7940035 20161917 1896500 33767973 34124697 10463113
14250997 000 000 000 000 000
000 000 000 000 000 000
000 000 000 000 000 000
70029771 000 000 000 000 000
3109140902 404769732 414281148 3442956938 49236194 S 81811213
102199555 387091 29779 6629687 2174 1007349
3211340457 405156823 414310927 3449586625 49238368 82818562

COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
BY STATE UNITS
BUDGET FUND
YEAR ENDED JUNE 30 1988
JUDICIAL SYSTEM
FUNDS AVAILABLE
JUDICIAL
QUALIFICATIONS
COMMISSION
JUVENILE
COURT JUDGES
COUNCIL OF
LABOR
DEPARTMENT OF
STATE APPROPRIATION
FEDERAL FINANCIAL ASSISTANCE
REVENUES AND EARNINGS RETAINED BY UNITS
Total Revenues
CARRYOVER FROM PRIOR YEAR
TRANSFER FROM RESERVED FUND BALANCE
10600000
000
000
10600000
29933100
32505960
4149852
66588912
22340
1576517400
10902949479
435487520
12914954399
26332967
Total Funds Available
10600000
66611252
12941287366
EXPENDITURES
PERSONAL SERVICES
REGULAR OPERATING EXPENSES
MOTOR VEHICLE PURCHASES
PUBLICATIONS AND PRINTING
EQUIPMENT
COMPUTER CHARGES
REAL ESTATE RENTALS
TELECOMMUNICATIONS
PER DIEM FEES AND CONTRACTS
CAPITAL OUTLAY
AUTHORITY LEASE RENTALS
GENERAL OBLIGATION DEBT SINKING FUND
OTHER
Total Expenditures
EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES
6107584
1127263
136713
000
24454
000
000
96800
104940
1390115
000
000
000
000
25350393
23436593
2224086
000
677101
720637
5589256
825000
613470
7040580
000
000
000
000
8987869
1612131
66477116
134136
5390505952
546079506
91917888
000
324524
76330261
310826701
173854712
151528295
96254852
535616314
000
000
5497313828
12870552833
70734533
10600000
66611252
12941287366
The notes to the financial statements are an integral part of this statement
82 COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
BY STATE UNITS
BUDGET FUND
YEAR ENDED JUNE 30 1988
LAW
DEPARTMENT OF
MEDICAL
ASSISTANCE
DEPARTMENT OF
NATURAL
RESOURCES
DEPARTMENT OF
PARDONS
AND PAROLES
STATE BOARD OF
PERSONNEL BOARD
STATE MERIT
SYSTEM OF
PERSONNEL
ADMINISTRATION
POSTSECONDARY
VOCATIONAL
EDUCATION
STATE BOARD OF
755659400
000
94080359
849739759
36872250600
71562857939
4016751880
112451860419
7012473600
1537115774
1367100463
9916689837
1828821500 1580098600
1752686 000
30465 29951659879
1830604651
31531758479
9906229600
1268381811
527779443
11702390854
000
6257845132
153069171
12252215882
5580690
849739759 118709705551 S
10069759008
1830604651
43783974361
11707971544
642245426
36607320
13102790
000
3003152
4131816
17625860
40269100
9232768
4161234
000
000
000
10998614
781378080
68361679
1003313686
25728576
16260521
1015000
4705959
5587773
1169694715
91208513
35547947
1617547778
000
000
000
106161697367
110132307835
8577397716
5236014754
957985351
61453054
180079141
61180693
253817972
95440193
180609580
94846969
296584097
190678251
110434122
000
2117690494
1452654222
44725849
38663905
11560413
5492309
22880249
13888050
102480195
32382248
7445298
000
000
000
45699500
568167370
20608969
6601360
000
29136311
6279230
185833051
75411924
8434575
3111005227
000
000
000
29130420120
9836814671
232944337
1777872238
52732413
33141898137
10642076224
235506246
16902785
6811278
885000
3461134
1823683
7399029
26528542
4400543
98962981
349954529
000
000
10947422776
11700058526
7913018
849739759 118709705551
10069759008
1830604651
43783974361
11707971544
83 COMBINING STATEMENT OF FUNDS AVAILABLE AMD EXPENDITURES
BY STATE UNITS
BUDGET FUND
YEAR ENDED JUNE 30 1988
FUNDS AVAILABLE
PUBLIC SAFETY DEPARTMENT OF
A
PUBLIC SAFETY
DEPARTMENT OF
UNITS ATTACHED
FOR ADMINISTRATIVE
PURPOSES ONLY
PUBLIC SCHOOL
EMPLOYEES
RETIREMENT SYSTEM
EXPENSE FUND
STATE APPROPRIATION
FEDERAL FINANCIAL ASSISTANCE
REVENUES AND EARNINGS RETAINED BY UNITS
Total Revenues
CARRYOVER FROM PRIOR YEAR
TRANSFER FROM RESERVED FUND BALANCE
6793638800
64994890
212619004
7071252694
11546353
1207753000
370538857
63160913
1641452770
6055630
1357260000
000
000
1357260000
Total Funds Available
7082799047
1635397140
1357260000
EXPENDITURES
PERSONAL SERVICES
REGULAR OPERATING EXPENSES
TRAVEL
MOTOR VEHICLE PURCHASES
PUBLICATIONS AND PRINTING
EQUIPMENT
COMPUTER CHARGES
REAL ESTATE RENTALS
TELECOMMUNICATIONS
PER DIEM FEES AND CONTRACTS
CAPITAL OUTLAY
AUTHORITY LEASE RENTALS
GENERAL OBLIGATION DEBT SINKING FUND
OTHER
Total Expenditures
EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES
5021777567 529548787 000
658147362 209855604 000
21363007 13568569 000
309869409 14508080 000
71428758 13714364 000
203082210 13033457 000
353668885 33786347 000
3728210 14868426 000
134773234 15202131 000
18596044 118041598 000
38972100 80992097 000
000 000 000
000 000 000
197387038 563544480 13 572 60000
7032793824 1620663940 13 572 60000
50005223 14733200 000
7082799047
1635397140
The notes to the financial statements are an integral part of this statement
84
ECOMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
BY STATE UNITS
BUDGET FUND
YEAR ENDED JUNE 30 1988
PUBLIC SERVICE
COMMISSION
PUBLIC
TELECOMMUNICATIONS
COMMISSION GEORGIA
REGENTS OF THE UNIVERSITY SYSTEM
OF GEORGIA BOARD OF
A
RESIDENT
INSTRUCTION
REGENTS CENTRAL
OFFICE AND OTHER
ORGANIZED ACTIVITIES
REMOVAL OF
HAZARDOUS MATERIALS
AGENCY FOR
REVENUE
DEPARTMENT OF
707278100
92874297
000
800152397
785610900
135971353
422763055
1344345308
63348408200
000
146985300
63495393500
13541742100
000
13651864
13555393964
25000000 6389945600
000 000
534324468 7057313141
ili
559324468
ill
13447258741
10776940
800152397
1345446256
63495393500
13555393964
570101408
13451358741
508312291
31527307
19671797
22588076
3416447
10586870
25762896
29414996
11530598
134093884
000
000
000
000
498492466
350325037
12523000
2933377
1996372
379252872
000
000
9697384
89544434
000
000
000
000
2311069
12312432
70526
000
000
4600381
87015
000
000
862140
000
1354793600
000
62120245600
395079262
24116018
13944895
000
12692443
13644902
1469748
20485225
8593166
16023338
000
000
000
13001882900
796905162
3247235
1344764942
681314
63495282763
110737
13507931897
47462067
197217456
172650414
37834372
5162722
266543
92949937
727800
000
1506966
53653852
000
000
000
2521499
564491561
5609847
4005198183
120682328
129879844
25846531
237221415
38221939
734765438
255995708
61351887
6694165854
000
000
000
1080787054
13384116181
67242560
300152397
1345446256
63495393500
13555393964
570101408
13451358741
85 COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
BY STATE UNITS
BUDGET FUND
YEAR ENDED JUNE 30 1988
FUNDS AVAILABLE
SECRETARY OF STATE
SECRETARY
OF STATE
REAL ESTATE
COMMISSION
SOIL AND WATER
CONSERVATION
COMMITTEE STATE
SPORTS HALL
OF FAME BOARD
GEORGIA
STATE APPROPRIATION
FEDERAL FINANCIAL ASSISTANCE
REVENUES AND EARNINGS RETAINED BY UNITS
Total Revenues
CARRYOVER FROM PRIOR YEAR
TRANSFER FROM RESERVED FUND BALANCE
1942913100
15606623
56540913
2015060636
142631200
000
1584260
144215460
000
135158800
35917124
000
171075924
5000000
000
000
5000000
000
Total Funds Available
2015070490
144215460
171075924
5000000
EXPENDITURES
PERSONAL SERVICES
REGULAR OPERATING EXPENSES
TRAVEL
MOTOR VEHICLE PURCHASES
PUBLICATIONS AND PRINTING
EQUIPMENT
COMPUTER CHARGES
REAL ESTATE RENTALS
TELECOMMUNICATIONS
PER DIEM FEES AND CONTRACTS
CAPITAL OUTLAY
AUTHORITY LEASE RENTALS
GENERAL OBLIGATION DEBT SINKING FUND
OTHER
Total Expenditures
EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES
1268900763 80136276 5 68404292 2099600
172649216 8959505 10029496 1677752
23511956 961138 5109332 13780
11635709 2224702 000 000
42742110 2761284 2463429 000
23589049 702046 806851 130000
60052748 30156861 279604 000
213340485 4969000 3487276 725549
25790069 1615061 1526337 92133
72410098 9610382 46211404 247990
000 000 000 000
000 000 000 000
000 000 000 000
87703835 000 32239600 000
2002326038 142096255 170557621 4986804
12744452 2119205 518303 13196
2015070490
144215460
171075924
5000000
The notes to the financial statements are an integral part of this statementCOMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
BY STATE UNITS
BUDGET FUND
YEAR ENDED JUNE 30 1988
STUDENT FINANCE
COMMISSION GEORGIA
SUBSEQUENT INJURY
TRUST FUND
TEACHERS
RETIREMENT SYSTEM
EXPENSE FUND
TRANSPORTATION
DEPARTMENT OF
VETERANS
SERVICE STATE
DEPARTMENT OF
WORKERS
COMPENSATION
STATE BOARD OF
1865054200
000
432290212
2297344412
000
000
54086070
54086070
315000000 43427794900 1674717600
000 36626552889 568332728
410669075 23068068514 000
725669075 103122416303
2243050328
684485600
000
9081542
693567142
4645346
71714214854
2297344412
54086070
730314421
174836631157
2243050328
693567142
348668552
21255623
4837271
000
11333694
1709956
29044934
000
11204011
2480008
000
000
000
1865054200
32343910
2686848
648233
825165
253613
1753620
1249741
3997513
385714
9941713
000
000
000
000
232594187
5714412
2133785
000
10332539
890525
90995020
24129618
9446636
28178939
000
000
000
315398826
18943132767
5411752840
154764536
228506861
65889435
567613836
192134770
129354970
165678039
1427088206
73893781384
000
3100000000
1842982481
406120861
5054944
8292902
000
2141182
11931390
244999
21012040
5914640
2013189
241801712
000
000
1529915173
534016520
10387673
5322390
000
6279166
9983987
36659427
53389794
9797975
15715465
000
000
000
11630000
2295588249
1756163
54086070
000
719814487 S
10499934
106122680125
68713951032
2234443032
8607296
693182397
384745
2297344412
54086070
730314421 174836631157
2243050328
693567142
87 STATE REVENUE COLLECTIONS FUND
COMBINING STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
BY STATE UNITS
89COMBINING STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
BY STATE UNITS
STATE REVENUE COLLECTIONS FUND
YEAR ENDED JUNE 30 1988
STATE UNIT
Administrative Services Department of
Agriculture Department of
Audits and Accounts Department of
Banking and Finance Department of
Boxing Commission State
Corrections Department of
Education Department of
Employees Retirement System
General Assembly of Georgia
Governor Office of the
Human Resources Department of
Industry and Trade Department of
Insurance Department of
Investigation Georgia Bureau of
Judicial System
Supreme Court
Court of Appeals
Labor Department of
Law Department of
Medical Assistance Department of
Natural Resources Department of
Pardons and Paroles State Board of
Public Safety Department of
Public Service Commission
Regents of the University System of Georgia Board of
Revenue Department of
Secretary of State
Soil and Water Conservation Committee State
Transportation Department of
Workers Compensation State Board of
RENTS ON
CASH BALANCE TAXES FINES INVESTMENT
JULY I 1987 AND FORFEITS PROPERTIES
15416148 000 5343 41310
31678834 1290000 000
000 000 000
000 1012200 000
500000 000 000
000 000 000
000 000 000
000 000 000
000 000 000
000 000 000
43843111 000 000
000 000 000
114457073 151 43230094 000
000 2520000 000
5465010 000 000
000 000 000
000 1 51023502 000
000 000 000
000 000 000
3333850 16 34594865 000
000 000 000
000 5 90406850 000
250000 000 000
000 000 000
30433090 5504 16836705 000
1742942 000 000
000 000 000
000 000 000
000 000 000
246120058 567940914216
534341310
The notes to the financial statements are an integral part of this statement
90COMBINING STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
BY STATE UNITS
STATE REVENUE COLLECTIONS FUND
YEAR ENDED JUNE 30 1988
DISBURSEMENTS
TRANSFERS TO
STATE REVENUE COLLECTIONS DEPARTMENT OF ADMINISTRATIVE
EARNINGS FROM
INTEREST FEES RENTS AND SERVICES FISCAL CASH BALANCE
RECEIVED SALES FOR SERVICES 160687591 TOTAL 9800817484 DIVISION JUNE 30 1988
9105788583 9789338795 26894837
000 453941004 455231004 429513506 57396332
000 156247997 156247997 156247997 000
000 508224485 509236685 509236685 000
000 96000 96000 493500 89500
000 58268380 58268380 58268380 000
000 1308000 1308000 1308000 000
000 30600000 30600000 30600000 000
000 5339750 5339750 5439750 100000
000 5929992 5929992 5929992 000
29755 1607081323 1607111078 1596025123 54929066
000 12690653 12690653 10991874 1698779
000 52032474 15195262568 15268615441 41104200
000 14813800 17333800 6145950 11187850
000 17787750 17787750 17917250 5335510
000 6431845 6431845 6431845 000
440553 1050024329 1201488384 1200744252 744132
000 11315475 11315475 11315475 000
88684418 000 88684418 87519067 1165351
000 101752152 1736347017 1736157747 3523120
000 74294487 74294487 74294487 000
000 1172645111 1763051961 1763051961 000
000 280198800 280198800 277596600 2852200
15229163 24584003 39813166 39813166 000
000 2849166691 553266003396 553272299595 24136891
000 2064416961 2064416961 2065642083 517820
000 325500 325500 325500 000
000 101000 101000 101000 000
000 670642297 670642297 670642297 000
9210172472 11390947850 589076375848 589091020318
23147558
91 DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION
STATE OF GEORGIA
GENERAL OBLIGATION DEBT SINKING FUND
93DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION
STATE OF GEORGIA GENERAL OBLIGATION DEBT SINKING FUND
COMBINED BALANCE SHEET
FUND TYPE AND ACCOUNT GROUP
JUNE 30 1988
ASSETS
Cash and Temporary Investments
Amount Available in Debt Service Fund
Amount to be Provided for Retirement
of General LongTerm Debt Note 1
GOVERNMENTAL
FUND TYPE
DEBT SERVICE
6860341405
ACCOUNT GROUP
GENERAL
LONGTERM
DEBT
6860341405
TOTAL
Memorandum Only
5 6860341405
6860341405
211860658595 211860658595
Total Assets
6860341405 218721000000 225581341405
LIABILITIES AND FUND EQUITY
Liabilities
General Obligation Bonds Payable
Fund Equity
Fund Balance
Reserved
For Debt Service
6860341405
218721000000 218721000000
6860341405
Total Liabilities and Fund Equity
6860341405 218721000000 225581341405
Note 1 The 211860658595 shown above will be from future appropriations
in accordance with Article VII Section IV Paragraph III of the
Constitution of the State of Georgia and is only that portion of
appropriations to be provided for retirement of bonds Additional
appropriations will be made to provide for payment of interest as
the interest becomes due
Special Note The Bond Proceeds Fund and Construction Fund are included in the audit
report of the Georgia State Financing and Investment Commission
The notes to the financial statements are an integral part of this statementDEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION
STATE OF GEORGIA GENERAL OBLIGATION DEBT SINKING FUND
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
DEBT SERVICE FUND
YEAR ENDED JUNE 30 1988
CASH RECEIPTS
OTHER REVENUES RETAINED
From General Obligation Debt Sinking Fund Budget Fund
Discount on Bonds Retired in Advance of Due Date
Less Accrued Interest
Financing and Investment Commission Georgia State
k For Bonds Retired in Advance of Due Date
Transportation Department of
For Retirement of Bonds
Total Cash Receipts
CASH BALANCE JULY 1 1987
632971205
43586603
25109897800
589384602
2736615398
3100000000
S 31535897800
4360901980
35896799780
DISBURSEMENTS
EXPENSE
Interest on Bonds
1974A
1974B
1975A
1975B
1975C
1975D
1975E
1976A
1976B
1976C
1976D
1976E
1977A
1977B
1977C
1977D
1980A
1981A
1981C
1981D
1982B
1982E
1982F
1983A
1983B
1983C
1984A
1984B
1984C
1985A
1985B
1985C
1985D
1985E
1985F
1985G
1985H
1986A
1986B
1986C
1986D
74211500
125476875
67193750
106909000
80523750
139928125
188828750
11774375
78250500
97096250
71176250
5485000
27699875
12551500
103784375
159630250
366617000
151011250
75432500
17604000
229675000
49172500
49173000
33930000
134615000
33798000
80151000
166544625
20340500
56254500
7000000
32274000
634234250
45720500
507119875
96098250
70230500
349651500
2463349375
267213500
311822000
The notes to the financial statements are an integral part of this statement
96DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION
STATE OF GEORGIA GENERAL OBLIGATION DEBT SINKING FUND
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
DEBT SERVICE FUND
YEAR ENDED JUNE 30 1988
DISBURSEMENTS
Interest
1987A
1987B
1987C
1987D
1987E
506910000
578405000
367492500
201180875
806417250
10059958375
DEBT RETIREMENT
Bonds Redeemed
1974A
1974B
1975A
1975B
1975C
1975D
1975E
1976A
1976B
1976C
1976D
1976E
1977A
1977B
1977C
1977D
1980A
1981C
1981D
1982B
1982F
1983A
1983B
1983C
19 84 A
1985A
1985B
1985C
1985D
1985E
1985H
1986A
1986B
1986C
1986D
1987A
1987B
1987C
1987E
1988B
1988D
715000
1670000
1170000
2055000
300000
1445000
1460000
595000
1725000
1670000
1100000
165000
580000
315000
215000
4415000
1435000
785000
195000
2820000
13290000
5220000
16430000
3240000
3845000
780000
630000
210000
28945000
2235000
440000
15110000
10830000
8890000
1120000
21195000
12930000
1130000
17915000
350000
200000
Total Disbursements
18976500000
29036458375
CASH BALANCE JUNE 30 1988
6860341405
Note All paying agents fees and other items of
expense are paid by the Georgia State Financing
and Investment Commission
35896799780
The notes to the financial statements are an integral part of this statementOLD STATE FIXED DEBT
Does not include Current Operation Obligations
PLEDGE OF FULL FAITH AND CREDIT
NEGOTIABLE BONDS
Due but not presented
General State Bonds of 1838 and 1879
Less Cash Reserve
Net Negotiable Old State Debt
JUNE 30 1988
JUNE 30 1987
1550500
1550500
000
1550500
1550500
PLEDGE OF ROAD REVENUE APPROPRIATION
Certificate of Debt to Counties No Interest
Due but not presented
1940 Refunding Certificates of Indebtedness
Less Cash Reserve
Net Debt to Counties
10000
10000
000
10000
10000
Total Old State Debt Outstanding
Less Cash Reserve
1560500
1560500
1560500
1560500
Net Old State Fixed Debt
000
All old General State Bonds of the State of Georgia
are past due but have not been presented for redemption
Funds are held in the Department of Administrative
Services Fiscal Division as a reserve to liquidate
this obligation if and when the past due outstanding
bonds and coupons are presented
The notes to the financial statements are an integral part of this statementSCHEDULE OF GENERAL OBLIGATION BONDS
FOR THE PAYMENT OF WHICH THE STATE OF GEORGIA IS OBLIGATED
AND THE GOOD FAITH OF THE STATE IS PLEDGEDSCHEDULE OF GENERAL OBLIGATION BONDS
FOR THE PAYMENT OF WHICH THE STATE OF GEORGIA IS OBLIGATED
AND THE GOOD FAITH OF THE STATE IS PLEDGED
Outstanding as of June 30 1988
SERIES
1974A
1974B
1975A
1975B
1975C
1975D
1975E
1976A
1976B
1976C
1976D
1976E
1977A
1977B
1977C
1977D
1980A
1981A
1981B
1981C
1981D
1982A
1982B
1982C
1982D
1982E
1982F
1983A
1983B
1983C
1984A
1984B
1984C
1985A
1985B
1985C
1985D
1985E
1985F
1985G
1985H
1986A
1986B
1986C
1986D
1987A
1987B
1987C
1987D
1987E
1988A
1988B
1988C
1988D
DATE
OF ISSUE
9174
11174
1175
4175
7175
9175
Hl75
1176
4176
6176
8176
11176
2177
5177
7177
9177
5180
7181
10181
10181
12181
2182
2182
4182
7182
7182
10182
5183
8183
11183
4184
7184
7184
1185
1185
3185
3185
5185
7185
7185
10185
4186
9186
8186
8186
4187
4187
5187
7187
7187
4188
4188
6188
6188
ORIGINAL AMOUNT
OF ISSUE OUTSTANDING 11725000 00 MATURITIES
2000000000 19881999
3870000000 20675000 00 19881999
3500000000 19505000 00 19892000
3840000000 16040000 00 19892000
5000000000 27405000 00 19882000
3910000000 21735000 00 19882000
4772000000 29405000 00 19882000
815000000 3500000 00 19891996
2731000000 12585000 00 19891996
3189000000 16220000 00 19891996
2640000000 13430000 00 19881996
345000000 1050000 00 19881994
1153500000 5105000 00 19891997
650000000 2355000 00 19891997
7712500000 42970000 00 19881997
7682000000 33245000 00 19881997
6400000000 48575000 00 19892005
15000000000 28880000 00 19881992
400000000 None
5285000000 5410000 00 19881991
565000000 1425000 00 19881992
3431000000 None
12137500000 15300000 00 19891992
860000000 None
6247000000 None
5384000000 7565000 00 19881992
5545000000 None
2414000000 None
7617000000 12495000 00 1988
1496500000 3550000 00 1988
3490000000 7715000 00 1989
12667000000 32945000 00 19881995
1170000000 5245000 00 19881989
3800000000 10695000 00 19891997
315500000 1415000 00 19891990
1000000000 3150000 00 19891997
14564500000 65260000 00 19891990
1125000000 5090000 00 19891990
13166500000 123685000 00 19882005
4900000000 31955000 00 19881990
2350000000 6650000 00 19881996
8200000000 52880000 00 19891991
44157500000 383085000 00 19882000
5202500000 43135000 00 19881991
5490500000 40070000 00 19882004
11432000000 93125000 00 19891992
12181000000 82000000 00 19892007
4983000000 48700000 00 19892007
7300500000 73005000 00 19881992
23324500000 215330000 00 19882007
12815000000 128150000 00 19891993
14949500000 149145000 00 19892008
1885500000 18855000 00 19891993
16597500000 165775000 00 19892008
353659500000 218721000000
The notes to the financial statements are an integral part of this statementSCHEDULE OF VARIOUS AUTHORITY BONDS OUTSTANDING
FOR THE PAYMENT OF WHICH THE STATE OF
GEORGIA IS OBLIGATED AND THE GOOD FAITH OF THE STATE
IS PLEDGEDwmsmmm
SCHEDULE OF VARIOUS AUTHORITY BONDS OUTSTANDING
FOR THE PAYMENT OF WHICH THE STATE OF GEORGIA IS OBLIGATED
AND THE GOOD FAITH OF THE STATE IS PLEDGED
Outstanding as of June 30 1988
Georgia Highway Authority
Georgia Education Authority Schools
Georgia Education Authority University
Georgia Building Authority
Georgia Building Authority Hospital
Georgia Building Authority Markets
Georgia Building Authority Penal
Georgia Ports Authority
Jekyll Island State Park Authority
Stone Mountain Memorial Association
ORIGINAL
AMOUNT
OF ISSUE
49273500000
52237400000
35898500000
3355000000
8876000000
1392500000
1200000000
4353500000
2137000000
1455000000
OUTSTANDING
0002
0003
0004
82500000
11655000005
1410000005
1790000005
803500000
274000000
136500000
1 Constitutional Amendment of 1960 provides that appropriations shall be made in each
year under lease contracts now or hereafter entered between the State and any State
Authority
Constitutional Amendment of 1972 provides When any general obligation debt has
first been incurred by the delivery of such debt to the purchasers thereof then and
from the date of such delivery the State and all State institutions departments and
agencies of the State shall be prohibited from entering into any contract except
contracts pertaining to guaranteed revenue debt with any public agency public
corporation authority or similar entity if such contract is intended to constitute
security for bonds or other obligations issued by any such public agency public
corporation or authority and from and after the date of such delivery in the event
any contract between the State or any State institution department or agency of
the State and any public agency public corporation authority or similar entity or
any revenues from any such contract is pledged or assigned as security for the
repayment of bonds or other obligations then and in either such event the
appropriation or expenditure of any funds of the State for the payment of obligations
under any such contract shall likewise be prohibited provided however all contracts
entered into prior to the date of the first delivery of such general obligation debt
shall continue to have the benefit of the protection afforded by the provisions of the
second paragraph of Paragraph 1 a of Section VI Article VII of this Constitution as
fully and completely as though this amendment had not been adopted and for as long
as any such contract shall remain in force and effect Furthermore nothing in this
amendment is intended directly or by implication to have any effect upon any
provisions of any such contract establishing lien rights priorities regarding
revenues or otherwise providing protection to the holders of obligations secured by
such contracts
The State of Georgia issued General Obligation Bonds on September 1 1974 Since that
date no Authority bonds have been issued for the payment of which the State of Georgia
is obligated and the good faith of the State is pledged
2 In September 1985 the Georgia State Financing and Investment Commission defeased all
outstanding Georgia Highway Authority Bonds
3 In Fiscal Year 1979 the Georgia State Financing and Investment Commission defeased
all outstanding Georgia Education Authority Schools Bonds
4 In May 1983 the Georgia State Financing and Investment Commission defeased the
following issues of Georgia Education Authority University Bonds 1959 1961 May
1961 September 1962 1963 January 1963 August 1965 and 1965A In March
1988 the Commission defeased all remaining issues of Georgia Education Authority
University Bonds
5 In addition other authorities have fullyfunded debt included in the reported
outstanding balances shown below
FULLYFUNDED AUTHORITY DEBT
Georgia Building Authority Hospital
Series 1967
Georgia Building Authority Penal
Series 1966
Georgia Building Authority Markets
Series 1972
Total FullyFunded Authority Bonds
174500000
70000000
141000000
385500000
160178400000 2782000000
109GEORGIA STATE FINANCING AND INVESTMENT COMMISSION
CONSTRUCTION FUND
111 GEORGIA STATE FINANCING AND INVESTMENT COMMISSION
CONSTRUCTION FUND
COMBINED BALANCE SHEET
FUND TYPE AND ACCOUNT GROUP
JUNE 30 1988
Investments
Fixed Assets
Land and Buildings
GOVERNMENTAL ACCOUNT GROUP
FUND TYPE GENERAL
CAPITAL PROJECTS FIXED ASSETS
TOTAL
Memorandum
Only
102565110665 102565110665
238703337161 238703337161
Total Assets
102565110665 238703337161 341268447826
LIABILITIES AND FUND EQUITY
Liabilities
Cash Overdraft
Fund Equity
Investment in Fixed Assets
Fund Balance
Reserved
For Capital Projects
Total Fund Equity
31457218
102533653447
31457218
238703337161 238703337161
102533653447
102533653447 238703337161 341236990608
Total Liabilities and Fund Equity
S 102565110665 238703337161 341268447826
Note The audit of the Georgia State Financing and
Investment Commission was performed by an
Independent Public Accounting Firm
The notes to the financial statements are an integral part of this statementGEORGIA STATE FINANCING AND INVESTMENT COMMISSION
CONSTRUCTION FUND
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
CAPITAL PROJECTS FUND
YEAR ENDED JUNE 30 1988
CASH RECEIPTS
Construction Supplements
Agriculture Department of
Corrections Department of
Education Department of
Forestry Commission Georgia
Georgia Building Authority
Human Resources Department of
Natural Resources Department of
Postsecondary Vocational Education State Board of
Public Safety Department of
Public Telecommunications Commission Georgia
Regents of the University System of Georgia Board of
Veterans Service State Department of
Deposits to Escrow Funds to Provide for All Future
Debt Service Payments on Certain Georgia Education
Authority University Bond Issues
120769753
335373500
5536840215
33500000
20000000
88624900
69050000
195780000
30618700
2664392
19719700
123661942
6576603102
474008256
Excess Monies in Escrow Funds
Georgia Education Authority Schools
Interest on Investments
24780301
3666901446
Premium and Accrued Interest on Bonds Issued
Premium
Accrued Interest
Transfers
For Advance Retirement of Bonds
Georgia Building Authority
General Obligation Debt Sinking Fund
Georgia Education Authority University
Georgia Ports Authority
Georgia State Financing and Investment Commission
Budget Fund
Jekyll Island State Park Authority
4014215
372018906
17382725
2736615398
32913790
23828659
900000000
21608605
1932349177
376033121
For Operations
Georgia State Financing and Investment Commission
Budget Fund
Net Income Receipts
122300000
2054649177
8115660537
NONINCOME
Sale of State of Georgia General Obligation Bonds
Good Faith Deposit Received in Prior Year
76872500000
612500000
76260000000
Net Cash Receipts
BALANCE JULY 1 1987
84375660537
Cash
Investments
186110713
54086414683 53900303970
The notes to the financial statements are an integral part of this statement
138275964507
114GEORGIA STATE FINANCING AND INVESTMENT COMMISSION
CONSTRUCTION FUND
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
CAPITAL PROJECTS FUND
YEAR ENDED JUNE 30 1988
DISBURSEMENTS
Regular Operating Expenses
Per Diem Fees and Contracts
Per Diem and Fees
Total Expense
CAPITAL OUTLAY
Capital Outlay Projects
Total Disbursements
BALANCE JUNE 30 1988
Cash
Investments
58760842
849397962
908158804
34834152256
35742311060
31457218
102565110665 102533653447
138275964507
Note The audit of the Georgia State Financing and
Investment Commission was performed by an
Independent Public Accounting Firm
The notes to the financial statements are an integral part of this statement
115 PUBLIC TRUST FUNDS
COMBINING BALANCE SHEET
BY STATE UNITSCOMBINING BALANCE SHEET
BY STATE UNITS
PUBLIC TRUST FUNDS
JUNE 30 1988
STATE UNIT
Administrative Services Department of
Employees Assurance Department State
Employees Retirement System
Judicial System
Superior Courts
Labor Department of
Legislative Retirement System Georgia
Public Safety Department of
Public School Employees Retirement System
Regents of the University System of Georgia Board of
Secretary of State
Sports Hall of Fame Board Georgia
Subsequent Injury Trust Fund
Teachers Retirement System
Trial Judges and Solicitors Retirement Fund
CASH AND
TEMPORARY
INVESTMENTS
7168208820
000
000
3278212746
88570355464
500360
6902492
000
233045260
169661985
3234124
1119434115
384638727
636967
INVESTMENTS
000
15835488364
223693801528
000
000
751215002
000
18403235325
000
000
000
000
664131373573
1032099683
100934831060 923847213475
The notes to the financial statements are an integral part of this statement
an
COMBINING BALANCE SHEET
BY STATE UNITS
PUBLIC TRUST FUNDS
JUNE 30 1988
LIABILITIES AND FUND EQUITY
ACCOUNTS TOTAL FUND EQUITY TOTAL
RESERVED LIABILITIES AND
RECEIVABLE ASSETS LIABILITIES FUND BALANCE FUND EQUITY
s 2479851 5 7170688671 32083455 7138605216 S 7170688671
60137439 15895625803 000 15895625803 15895625803
000 223693801528 570559118 223123242410 223693801528
000 3278212746 000 3278212746 3278212746
290612437 88860967901 000 88860967901 88860967901
000 751715362 2036897 749678465 751715362
000 6902492 000 6902492 6902492
000 18403235325 87407563 18315827762 18403235325
000 233045260 000 233045260 233045260
000 169661985 000 169661985 169661985
000 3234124 000 3234124 3234124
000 1119434115 000 1119434115 1119434115
12627993704 677144006004 3141796 677140864208 677144006004
000 1032736650 34611 1032702039 1032736650
12981223431 1037763267966
695263440 1037068004526 S 1037763267966
119gjjgPRIVATE TRUST AND AGENCY FUNDS
COMBINING BALANCE SHEET
BY STATE UNITS
121COMBINING BALANCE SHEET
BY STATE UNITS
PRIVATE TRUST AND AGENCY FUNDS
JUNE 30 1988
STATE UNIT
Administrative Services Department of
Agriculture Department of
Audits and Accounts Department of
Banking and Finance Department of
Community Affairs Department of
Corrections Department of
Defense Department of
Education Department of
Employees Retirement System Administrative Expense Fund
Financing and Investment Commission Georgia State
Forestry Commission Georgia
General Assembly of Georgia
Governor Office of the
Human Resources Department of
Industry and Trade Department of
Insurance Department of
Investigation Georgia Bureau of
Judicial System
Supreme Court
Court of Appeals
Superior Courts
Continuing Judicial Education Institute of
Judicial Council
Judicial Qualifications Commission
Juvenile Court Judges Council of
Labor Department of
Law Department of
Medical Assistance Department of
Natural Resources Department of
Pardons and Paroles State Board of
Personnel Board State Merit System of Personnel Administration
Postsecondary Vocational Education State Board of
Public Safety Department of
Public Service Commission
Public Telecommunications Commission Georgia
Regents of the University System of Georgia Board of
Removal of Hazardous Materials Agency for
Revenue Department of
Secretary of State
Soil and Water Conservation Committee State
Sports Hall of Fame Board Georgia
Student Finance Commission Georgia
Subsequent Injury Trust Fund
Teachers Retirement System Expense Fund
Transportation Department of
Veterans Service State Department of
Workers Compensation State Board of
CASH AND
TEMPORARY ACCOUNTS
INVESTMENTS INVESTMENTS RECEIVABLE
100690722271 000 000
1163785 000 000
000 000 37000
8750 000 000
6827160 000 000
251908693 000 000
60314 000 000
55948750 1350000 000
137855350 000 000
000 000 000
3753817 000 000
000 000 000
435211 000 000
1635871401 000 33711
000 000 000
444355695 000 000
12865568 000 000
8216819 000 000
000 000 000
893327 000 000
5513626 000 000
3689006 000 000
000 000 000
000 000 000
394793 000 37413
000 000 000
122000 000 000
68945562 000 000
20303009 000 000
130261713 5519546079 16165
27882195 5875878 14587189
17735407 000 000
000 000 000
20250 000 000
1325669 000 000
3448609 000 000
950165558 000 000
5797873 000 000
000 000 000
000 000 000
39000 000 000
000 000 000
000 000 000
1078862135 000 000
1250 000 000
1891462 000 000
105567286028
5526771957
The notes to the financial statements are an integral part of this statement
122
mgmCOMBINING BALANCE SHEET
PRIVATE BY STATE UNITS TRUST AND AGENCY FUNDS
JUNE 30 1988
LIABILITIES AND FUND EQUITY
LIABILITIES FUND EQUITY T LIAB I TAL
TOTAL ACCOUNTS DEFERRED COMPENSATION PAYROLL TOTAL LITIES
RESERVED iND
ASSETS PAYABLB PROGRAM PAYABLES WITHHOLDINGS LIABILITIES FUND BALANCE FUND EQUITY
100690722271 000 000 10419136 10419136 1006 80303135 1006 90722271
1163785 000 000 74750 74750 1089035 1163785
37000 000 000 37000 37000 000 37000
8750 000 000 8750 8750 000 8750
6827160 000 000 1228760 1228760 5598400 6827160
251908693 000 000 251569165 2 51569165 339528 2 51908693
60314 000 000 60314 60314 000 60314
57298750 000 000 156569 156569 57142181 57298750
137855350 1273 86234 000 000 1 27386234 10469116 1 37855350
000 000 000 000 000 000 000
3753817 000 000 36920 36920 3716897 3753817
000 000 000 000 000 000 000
435211 000 000 269975 269975 165236 435211
1635905112 000 000 167442918 1 67442918 14 68462194 16 35905112
000 000 000 000 000 000 000
444355695 000 000 17170 17170 4 44338525 4 44355695
12865568 000 000 32875 32875 12832693 12865568
8216819 000 000 4562 4562 8212257 8216819
000 000 000 000 000 000 000
893327 000 000 000 000 893327 893327
5513626 000 000 000 000 5513626 5513626
3689006 000 000 000 000 3689006 3689006
000 000 000 000 000 000 000
000 000 000 000 000 000 000
432206 000 000 430305 430305 1901 432206
000 000 000 000 000 000 000
122000 000 000 122000 122000 000 122000
68945562 000 000 189600 189600 68755962 68945562
20303009 000 000 20303009 20303009 000 20303009
5649823957 239 44621 5493801853 32226 55 17778700 1 32045257 56 49823957
48345262 114 61304 000 2504685 13965989 34379273 48345262
17735407 000 000 653548 653548 17081859 17735407
000 000 000 000 000 000 000
20250 000 000 20250 20250 000 20250
1325669 000 000 000 000 1325669 1325669
3448609 000 000 3448609 3448609 000 3448609
950165558 000 000 161600 161600 9 50003958 9 50165558
5797873 000 000 3511283 3511283 2286590 5797873
000 000 000 000 000 000 000
000 000 000 000 000 000 000
39000 000 000 39000 39000 000 39000
000 000 000 000 000 000 000
000 000 000 000 000 000 000
1078862135 000 000 188788765 1 88788765 8 90073370 10 78862135
1250 000 000 1250 1250 000 1250
1891462 000 000 10000 10000 1881462 1891462
111108769463 162792159 5493801853 651574994 6308169006 104800600457 111108769463
123 SECTION in
REPORT OF THE STATE AUDITOR OF GEORGIA
ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
125COMBINED BALANCE SHEET
OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
COMBINED BALANCE SHEET
OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
JUNE 30 1988
CURRENT FUNDS
ASSETS
Cash and Temporary Investments
Investments
Accounts Receivable
Inventories
Prepaid Expense
Investment in Plant
Amount to be Provided for Payment of
Compensated Absences Payable
LeasePurchases
RESIDENT OTHER PUBLIC
INSTRUCTION ORGANIZED RESTRICTED AUXILIARY LOAN
FUND ACTIVITIES 597736842 FUNDS ENTERPRISES 3534548177 FUNDS
3702774486 428902265 592825328
189422185 3794707624
3369715052 1611044730 2970403825 368459148
469723456 235132428 1295987350
81072478 30464034 26555089
Total Assets
7623285472 2474378034 2541501560 5414971949 4387532952
LIABILITIES AND FUND EQUITY
Liabilities
Accounts Payable
Accrued Payroll
Deferred Revenue
Compensated Absences Payable
LeasePurchases Payable
Total Liabilities
Fund Equity
Investment in General Fixed Assets
Fund Balances
Reserved
Unreserved
Designated for Subsequent
Years Expenditures
Surplus due to Board of Regents
Total Fund Equity
3901190214 1376761015
419125415 153838737
2590826030 36224281
6911141659 1566824033
615978502 904469061
96165311
157604027
35390421
514637410
707631858
3148018379 4387532952
2541501560 1559321712
712143813 907554001 2541501560 4707340091 4387532952
Total Liabilities and Fund Equity
7623285472 2474378034 2541501560 5414971949 4387532952
The notes to the financial statements are an integral part of this statementCOMBINED BALANCE SHEET
OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
JUNE 30 1988
TRUST FUNDS PLANT FUNDS AGENCY FUNDS ACCOUNT GROUP GENERAL LONGTERM DEBT TOTALS
INVESTMENT UNEXPENDED IN PLANT STUDENT PRIVATE ACTIVITIES TRUST Memorandum Only
FUNDS 1988 1987
2824515604 1469176501
2780132407 806966
514372635
593306859 2305647741
30875959
571712
92121796
189022705202
15191629273 14838618286
6765069182 6454224080
8956993145 7809457049
2000843234 1713517110
138663313 105080446
189022705202 173714263930
5104859292
1385724311
5104859292
1385724311
4907053200
1702509170
5604648011 1984356102 189022705202 624754530 2397769537 6490583603 228566486952 211244723271
1602313081
61547579 1587326448
651867
202541074
8686742364 7744858498
609006440 502191429
3344228795 3120467570
5104859292 5104859292 4907053200
1385724311 1385724311 1702509170
1602313081 264740520 1587326448 6490583603 19130561202 17977079867
189022705202 189022705202 173714263930
4706456382 371614098 7667055 810443089 14952179518 14159872652
898191629
10428923
352346955
5604648011 382043021 189022705202 360014010 810443089
5351361856 5199252594
109679174 194254228
209435925750 193267643404
5604648011 1984356102 189022705202 624754530 2397769537 6490583603 228566486952 211244723271COMBINED STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIACOMBINED STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
CURRENT FUNDS AND UNEXPENDED PLANT FUND
YEAR ENDED JUNE 30 1988
FUNDS AVAILABLE
CURRENT FUNDS
RESIDENT INSTRUCTION FUND
EDUCATION
GENERAL AND
DEPARTMENTAL
SERVICES
EDUCATION
GENERAL AND
DEPARTMENTAL
SERVICES
STATE FUNDS
Allotments from Board of Regents of
the University System of Georgia
OTHER REVENUES RETAINED
Gifts and Grants
Restricted
Research and Instruction
Student Aid
Plant Additions
Unrestricted
Tuition and Fees
Endowment Income
Rents
Sales and Services
Contract Overhead
Interest Received
Indirect Funding Telecommunications
Department of Administrative Services
Other Sources
Transfers Between Funds
For Replacement Projects
Total Other Revenues Retained
Total Revenues
CARRYOVER FROM PRIOR YEAR
Transfers from Fund Balances
Reserved
Unreserved
61974308900
54196538
19797909611
18953088
112548162
1399308249
1928405109
40416110
302730000
1645893840
61974308900 11650152800
14230294283 14230294283
3712688347 3712688347
54196538 1065289154
227601884
29246315
19797909611
246554972
112548162
1428554564
1928405109
40416110
302730000
1645893840
521410088
44119386
9877321359
1752332704
40825897
55570000
67249983
25300360707 18199830829 43500191536 13424118571
87274669607 18199830829 105474500436 25074271371
20559359
20559359
20559359 714684555
20559359 714684555
Total Funds Available
87295228966 18199830829 3105495059795 25788955926
EXPENDITURES
PERSONAL SERVICES
Salaries and Wages
Employers Contributions for
FICA
Group Insurance
Retirement
Liability Insurance
Unemployment Compensation Insurance
Workers Compensation Insurance
Total Personal Services
OPERATING EXPENSES
Travel
Motor Vehicle Expenses
Motor Vehicle Equipment Purchases
Supplies and Materials
Repairs and Maintenance
Utilities
LeasePurchase of Equipment
Rents Other than Real Estate
Insurance and Bonding
Claims and Indemnities
Tuition and Scholarships
College Work Study Program
Scholarships Fellowships Prizes Awards and Other
Other Operating Expenses
Publications and Printing
Equipment Purchases
NonInventory
Inventory
Computer Charges
Software
Real Estate Rentals
Telecommunications
Per Diem Fees and Contracts
Per Diem and Fees
Contracts
Total Operating Expenses
53626235760 7543775874 61170011634 13128200138
3412032232 359194980 3771227212 804629442
2811911840 228235497 3040147337 822820859
6587349019 744409853 7331758872 1629376207
199582090 502893 200084983 119372365
84917159 495248 85412407 15170790
320683615 1090265 321773880 47782688
67042711715 8877704610 5 75920416325 16567352489
713277635 386879287 5 1100156922 300572412
122862463 12570462 135432925 42965894
128870464 16644019 145514483 46349858
2885834136 1134990009 4020824145 2845713950
2488763572 175846232 2664609804 458267420
2864089762 16182268 2880272030 547651047
596347274 245103912 841451186 63953996
186350784 73232369 259583153 207425043
167820866 4669882 172490748 47345094
3614590 4000 3618590
90477549 406594699 497072248 865988
35239834 3841758986 3876998820
442565746 492584380 935150126 347295401
591737367 108770474 700507841 204013512
416845633 89400641 506246274 76500483
4317687322 1028846742 5346534064 1055759345
63575898 27626035 91201933 15671364
301063252 100837649 401900901 40295719
210064211 28624087 238688298 355416443
1023041195 71894465 1094935660 326670202
831812589 543413651 1375226240 457170302
1559864486 515651970 2075516456 210817883
20041806628 9322126219 29363932847 5 7650721356
COMBINED STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
CURRENT FUNDS AND UNEXPENDED PLANT FUND
YEAR ENDED JUNE 30 1988
ORGANIZED ACTIVITIES
UNEXPENDED
AUXILIARY PLANT
ENTERPRISES FUND
TOTALS
Memorandum Only
1987
11650152800
116105000 73740566700 69411607400
75 708 17 788 622 14 00 7570878814 1762200 1065289154 521410088 44119386 1052719838 3372067957 297769997 59565403 198285952 2021572 21801173097 3714450547 297769997 1179051095 21372039537 444840924 3530757077 19460640182 3331442803 287966139 174401067 19834413025 292371769 3380460483
3 106 280 06 10187949365 1752332704 40825897 55570000 67249983 3173653452 231780998 598216375 57998291 452158059 15442510 14848155672 3680737813 765181064 358300000 2326802708 14761489433 3409227430 631510774 358300000 2218447458
1172568440 7255870180 1172568440 2255810224 000 74319259531 000
78 832 690 20 21307387591 68140670563
78 832 690 20 32957540391 7255870180 2371915224 1 48059826231 1 37552277963
714684555 1671502190 367204508 2773950612 2202716191
1587558871 1587558871 1406605138
714684555 3259061061 367204508 4361509483 3609321329
7883269020 33672224946 10514931241 2739119732 152421335714 141161599292
4301325165 17429525303 3443402285
82042939222 76845613580
273984402
166067903
471784305
1402300
1078613844
988888762
2101160512
120774665
15170790
47782688
186966749
217019597
324399813
2768105
647860
2651098
5036807805
4246055696
9757319197
323627753
101231057
372207666
4623267312
3424088056
9198159553
283873313
91536882
265716724
5214564075 21781916564 4177855507
101880188396 94732255420
229273953 529846365
8494103
943085
750981243
71917720
53437281
6578505
54758880
9096098
51459997
47292943
3596695193
530185140
601088328
70532501
262183923
56441192
21377706
28066916
527152751
261010568
792980859
17094661
37920716
1651380993 1448640264
214959838
192807426
8144672089
3455805512
4274341217
911983687
538861737
266852656
3618590
191237888
212123484
7562452096
2973159581
4186452724
1287217357
468890430
241699053
33308478
277540
1762200
103361161
26170588
18346291
261174978
40757746
29978100
600680
17103429
56326626
921627496
1143528
1762200
450656562
230184100
94846774
1316934323
56429110
70273819
356017123
343773631
513496928
1132445379
1557109
113909336
113103363
3238307
6173295
2097559
210281818
206243338
65214892
248270040
499772885
3878761020
1499716024
1043795304
604331355
6663468387
153804338
474272279
804987239
1644952629
1953938060
3456231875
536327769
3460107919
1368840497
933597102
582690523
6046792405
272206299
377566290
772337662
1454341529
1672304899
2486654696
2662967703 10313689059 2655693234
42333315140 38568948945COMBINED STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
CURRENT FUNDS AND UNEXPENDED PLANT FUND
YEAR ENDED JUNE 30 1988
CURRENT FUNDS
RESIDENT INSTRUCTION FUND
EXPENDITURES
EDUCATION
GENERAL AND
DEPARTMENTAL
SERVICES
EDUCATION
GENERAL AND
DEPARTMENTAL
SERVICES
CAPITAL OUTLAY
Personal Services
Salaries and Wages
Employers Contributions for
FICA
Group Insurance
Retirement
Other Costs
Motor Vehicle Equipment Purchases
Supplies and Materials
Repairs and Maintenance
LeasePurchase of Equipment
Rents Other than Real Estate
Insurance and Bonding
Other Expenditures
Publications and Printing
Equipment Purchases
NonInventory
Inventory
Software
Real Estate Rentals
Per Diem Fees and Contracts
Per Diem and Fees
Contracts
Total Capital Outlay
Personal Services
Salaries and Wages
Employers Contributions for
FICA
Group Insurance
Retirement
Liability Insurance
Unemployment Compensation Insurance
Workers Compensation Insurance
Other Costs
Travel
Motor Vehicle Expenses
Motor Vehicle Equipment Purchases
Supplies and Materials
Repairs and Maintenance
Utilities
LeasePurchase of Equipment
Rents Other than Real Estate
Insurance and Bonding
Tuition and Scholarships
College Work Study Program
Scholarships Fellowships Prizes Awards and Other
Other Expenditures
Publications and Printing
Equipment Purchases
NonInventory
Inventory
Computer Charges
Software
Real Estate Rentals
Telecommunications
Per Diem Fees and Contracts
Per Diem and Fees
Contracts
Capital Outlay
Other Costs
Supplies and Materials
Other Expenditures
Publications and Printing
Per Diem Fees and Contracts
Per Diem and Fees
Contracts
Total Other
Total Expenditures
Excess of Funds Available over Expenditures
31833117
2132468
1434575
3987296
39387456
1816763
9346
673392
242540
57750
51994
9936100
1036044
1231026
46800
160690
1173341
5013754
6750000
31833117 224718202
2132468 13084819
1434575 8565160
3987296 23790361
379047
115443
467334
39387456 271120366
1816763 9361812
9346 368578
000 1553774
673392 29621658
242540 9029620
000 12103191
000 539248
57750 657512
000 368570
51994 3399
9936100 8175000
1036044 6002176
1231026 3585994
46800 1656313
14935253
261327
160690 2249674
1173341 2735069
5013754 15006321
6750000 521153990
67586996
67586996 910488845
87152105339 18199830829 105351936168 25128562690
143123627 000 143123627 660393236
87295228966 18199830829 105495059795 25788955926
The notes to the financial statements are an integral part of this statement
134ORGANIZED ACTIVITIES
COMBINED STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
CURRENT FUNDS AND UNEXPENDED PLANT FUND
YEAR ENDED JUNE 30 1988
UNEXPENDED TOTALS
AUXILIARY PLANT FUND Memorandum Only
ENTERPRISES 1988 1987
7441287 7441287 6527734
480181 480181 290711
361979 361979 172341
807490 807490 311600
9090937 9090937 7372386
61876351 61876351 17592628
254692213 254692213 51899862
521120483 521120483 582959173
2287909 2287909 3144279
721801 721801 000 77350 95250
689842 689842 940848
1938863 1938863 995294
77390073 77390073 90251298
242779913 242779913 304835705
3995625 3995625 228400
3949780 3949780 1300000
96349458
1037258168
96349458
1037258168
113226139
766618979
2314141416 2314141416 1941537591
2897713 227615915
254861 13339680
104946 8670106
380196 24170557
379047
115443
467334
3637716 274758082
9361812
368578
1553774
1451177 31072835
9029620
12103191
539248
17980 675492
368570
3399
8175000
95871 6098047
42436 3628430
41500 1697813
46015 14981268
249495 510822
66550 2316224
58502 2793571
30000 15036321
521153990
5737242 916226087

7883269020
000
33011831710 6333548741
660393236 3681382500
259449032 S 238339832
15472148 13574363
10104681 7569833
28157853 24590348
379047 79037
115443 90004
467334 376876
314145538 284620293
11178575 7885747
377924 220045
1553774 1353500
31746227 32396397
9272160 6401535
12103191 9813181
539248 328656716
733242 2602148
368570 343908
55393 124295
18111100 18135267
7134091 7614561
4859456 4486002
1744613 2025624
14981268 40362732
510822 788948
2476914 3726566
000 720676
3966912 10624451
20050075 27037520
527903990 514451676
74355 774355 000
000 900
9660 9660 000
49215985
000
49215985
5600000
154399100
50000000 1033813083 1464391788
2364141416 147561458035 136707133744
374978316 4859877679 4454465548
7883269020 33672224946 10514931241 2739119732 152421335714 141161599292UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
NOTES TO FINANCIAL STATEMENTSUNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30 1988
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
FUNDS AND ACCOUNT GROUP INCLUDED IN FINANCIAL STATEMENTS
The accounts of the units of the University System of Georgia are organized on the basis of funds and account group each of which is considered
a separate accounting entity The operations of each fund are accounted for with a separate set of selfbalancing accounts that comprise its
assets liabilities fund equity revenues and expenditures or expenses as appropriate Resources are allocated to and accounted for in
individual funds based both upon the source of the resources and upon the purposes for which expenditures are to be made
The accompanying financial statements account for all State Federal private and other sources of revenue under the control of the units of the
University System of Georgia unless otherwise disclosed in these notes and are presented in conformity with generally accepted accounting
principles applicable to colleges and universities Funds and the account group presented in this report are as follows
CURRENT FUNDS
RESIDENT INSTRUCTION FUND The fund used to account for both the unrestricted and restricted economic resources of the various units of the
University System of Georgia which are expendable for purposes of performing the primary functions of the units ie instruction research
and public service
OTHER ORGANIZED ACTIVITIES The fund used to account for both the unrestricted and restricted economic resources of the various units of the
University System of Georgia which are for specialized instructional activities not budgeted through the Resident Instruction Fund
RESTRICTED FUNDS The fund used to record restricted revenue and transfers of such funds to the Resident Instruction Fund the Other
Organized Activities and the Unexpended Plant Fund for restricted use in current operations andor plant additions
AUXILIARY ENTERPRISES The fund used to account for various institutional services provided to students faculty or staff of the various
units of the University System of Georgia which are funded by fees charged to participants that are directly related to but not necessarily
equal to the cost of the service
PUBLIC TRUST FUNDS
LOAN FUNDS The fund used to account for receipts disbursements and fund balances of various funds held by the various units of the
University System of Georgia for the purpose of making educational loans to students Separate identity is maintained of the various types of
loan funds administered by each unit
ENDOWMENT FUNDS The fund used to account for donated assets that donors have stipulated be retained for investment purposes by the various
units of the University System of Georgia The income derived from investing endowment assets may be restricted to a particular purpose
unrestricted or added to the principal depending on the terms of the gift instrument
PLANT FUNDS
UNEXPENDED PLANT FUND The fund used to account for financial resources utilized to acquire or to construct physical properties for the
various units of the University System of Georgia
INVESTMENT IN PLANT The account group in which are shown the total amounts representing the book value of all physical properties owned by
the various units of the University System of Georgia Net Investment in Plant is an equity account showing the total book value of physical
properties belonging to the various units less the amount of any indebtedness to others
AGENCY FUNDS
STUDENT ACTIVITIES The fund used to account for revenue generated by student activity fees etc and related expenditures made on behalf of
the students by the various units of the University System of Georgia
PRIVATE TRUST The fund used to account for resources held by the various units of the University System of Georgia as custodian or fiscal
agent for individual students faculty staff members and organizations
ACCOUNT GROUP
GENERAL LONGTERM DEBT The account group used to record the noncurrent portions of certain governmental longterm liabilities such as
leasepurchase agreements and compensated absences payable from future resources This method of recording the noncurrent portion of certain
longterm liabilities is in accordance with generally accepted governmental accounting principles
BASIS OF ACCOUNTING
The units of the University System of Georgia maintain the Current Funds Unexpended Plant Fund and Agency Funds Student Activities on the
Modified Accrual Basis This basis of accounting is defined as that method of accounting in which expenditures other than accrued interest of
general longterm debt are recorded at the time liabilities are incurred and revenues are recorded when received in cash except for material or
available revenues which should be accrued to reflect properly the revenues earned Contractual obligations for services which have not been
performed and for goods which have not been delivered at the end of the fiscal year are recognized as expenditures and liabilities in the
accompanying financial statements The recognition of encumbrances of this nature as expenditures and liabilities is in accordance with Georgia
Law and provisions of State budgetary policy but is not consistent with generally accepted accounting principles which provide for the
recording of encumbrances as a reservation of fund balance
The Loan Funds Endowment Funds and Agency Funds Private Trust are maintained on the Cash Receipts and Disbursements basis of accounting
This basis of accounting is defined as that method of accounting in which certain revenue and the related assets are recognized when received
rather than when earned and certain expenses are recognized when paid rather than when the obligation is incurred
NOTE 2 INVENTORIES
Inventories of both consumable supplies and goods for resale are recorded at cost as assets in the Resident Instruction Fund Other Organized
Activities and Auxiliary Enterprises at the time of purchase
NOTE 3 INVESTMENTS
Investments purchased are recorded at cost and donated investments are recorded at fair market value as of the date of the gift
NOTE 4 GENERAL FIXED ASSETS
To the extent that Current Funds and Unexpended Plant Fund are used to finance plant assets the amounts so provided are accounted for as
expenditures The balance shown on the Combined Balance Sheet as Investment in Plant reflects the accumulated expenditures made for general
fixed assets through Current Funds and Unexpended Plant Fund and also include expenditures made for general fixed assets expended by the
Georgia Education Authority University andor the Georgia State Financing and Investment Commission on behalf of the various units of the
University System of Georgia
138 UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30 1988
NOTE 4 GENERAL FIXED ASSETS
General fixed assets given to the various units of the University System of Georgia are recorded at fair market value at the date of the gift
and disposals are deleted at recorded cost No depreciation has been provided on general fixed assets
NOTE 5 TOTAL COLUMNS ON COMBINED STATEMENTS OVERVIEW
Total columns on the Combined Statements Overview are captioned Totals Memorandum Only to indicate that they are presented only to
facilitate financial analysis Data in these columns do not present financial position or changes in financial position in conformity with
generally accepted accounting principles Neither is such data comparable to a consolidation Interfund eliminations have not been made in the
aggregation of this data
NOTE 6 GENERAL LONGTERM DEBT
COMPENSATED ABSENCES PAYABLE
In accordance with State policy the cost of annual and sick leave is recorded when paid rather than when earned
All regular employees of the various units of the University System of Georgia earn annual leave ranging from one and onequarter days to one
and threequarter days each month depending upon the employees length of continuous State service with maximum accumulation of fortyfive days
Employees are paid for unused accumulated annual leave upon retirement or termination of employment Funds are provided in the appropriation of
State funds to the Board of Regents of the University System of Georgia each year to cover the cost of annual leave of terminated employees
All regular employees of the various units of the University System of Georgia earn one day of sick leave each month with no maximum
accumulation established Sick leave does not vest with the employee and unused accumulated sick leave is forfeited upon retirement or
termination of employment
CHANGES IN GENERAL LONGTERM DEBT
A summary of changes in General LongTerm Debt for the year ended June 30
Balance July 1 1987
1988 follows
Compensated
Absences
LeasePurchases
Annual Leave Earned and Utilized Net
Additions
Retirements
4907053200 S 1702509170
197806092
901185568
1217970427
Balance June 30 1988 S 5104859292 1385724311
The liability for compensated absences at June 30 1988 has been adjusted to reflect current salary and wage costs
The liability for leasepurchase agreements at June 30 1988 included only those agreements for which the units of the University System of
Georgia have recorded assets acquired through cancellable leasepurchase agreements as additions to general fixed assets for acquisition cost at
the inception of the agreement
NOTE 7 RETIREMENT PLAN
which is
Substantially all teachers administrative and clerical personnel are members of the Teachers Retirement System of Georgia
contributory defined benefit plan The System is funded through a combination of employee and employer contributions During the fiscal year
ended June 30 1988 the units of the University System of Georgia contributed 1343 of salaries to the Teachers Retirement System of Georgia
The units of the University System of Georgia have no further liability under the plan other than the future contributions to the plan as
established
NOTE 8 CONTINGENCIES
The actual liability if
PENDING LITIGATIONS
The various units of the University System of Georgia are defendants in several lawsuits involving various matters
any in these matters was not determinable
NOTE 9 OTHER FINANCIAL NOTE
STATE FUNDS ALLOTMENTS c n
Actual allotments made to the units of the University System of Georgia from Resident Instruction a Budget of the Board of Regents of the
University System of Georgia included 4831700 in allotments to Skidaway Institute of Oceanography which is considered an Other Organized
Activity Therefore Other Organized Activities allotments of 11650152800 from the Board of Regents of the University System of Georgia
include 4831700 of funds appropriated for Resident Instruction A Budget of the Board of Regents of the University System of Georgia
139 UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
FINDINGS AND IMPROPER OR QUESTIONED COSTSUNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1988
REGENTS SCHOLARSHIP FUND
On June 30 1988 the Regents Scholarship Fund of the various units of the University System of Georgia has an uncommitted balance of 548247
which should be returned to the Board of Regents of the University System of Georgia for transmittal to the Department of Administrative
Services Fiscal Division An analysis of the uncommitted balance of 548247 by unit of the University System of Georgia is as follows
Senior Colleges
Albany State College
Augusta College
Kennesaw College
Valdosta State College
TwoYear Colleges
Abraham Baldwin Agricultural College
Atlanta Metropolitan College
South Georgia College
Waycross College
AGENCY FUNDS STUDENT ACTIVITIES
45000
25513
138734
39600
1000
220000
63400
15000
548247
On June 30 1988 two units of the University System of Georgia had deficit fund balances in their Student Activities Fund as follows
Senior Colleges
Albany State College 7061504
Savannah State College 21071402
These deficit fund balances have a direct relation to the lack of sufficient funds to meet obligations of the colleges on a current basis
ENDOWMENT FUNDS ACCOUNTABILITY
Endowment Funds contain funds which a donor or an outside agency has stipulated that as a condition of the gift the principal corpus is to
remain intact and only the income derived from investment of the funds may be expended
The Accounting Procedures and Instructions manual of the Board of Regents of the University System of Georgia stipulates that accounting
records of endowment funds should make careful distinction between income and additions to the principal of a fund
At June 30 1988 the fund balances of the Endowment Funds of the following two units of the University System of Georgia did not distinguish
between the income and principal of the funds
Senior Colleges
Augusta College
Fort Valley State College
Corrective action should be implemented by the above units of the University System of Georgia to comply with the above stated accounting
procedure
FEDERAL ASSISTANCE COMPLIANCE DISCLOSURES
Our review of internal controls and substantive testing in the various units of the University System of Georgia for compliance with Federal
requirements in the administration of Federal programs disclosed instances of noncorapliance Our findings cover a wide range of problems and
include deficiencies in cash management financial reporting eligibility determination and monitoring efforts and also include improper
utilization of funds and distribution of expenditures as well as management inadequacies Applicable findings are disclosed in the individual
audit reports of the following units of the University System of Georgia
Senior Colleges
Armstroug State College
Augusta College
Clayton State College
Columbus College
Georgia College
Georgia Southern College
Georgia Southwestern College
Kennesaw College
North Georgia College
Valdosta State College
West Georgia College
TwoYear Colleges
Abraham Baldwin Agricultural College
Atlanta Metropolitan College
Bainbridge College
Brunswick College
Dalton College
Darton College
DeKalb College
Floyd College
Gainesville College
Gordon College
Macon College
Middle Georgia College
South Georgia College
Waycross College
142UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 198
INDIVIDUAL AUDIT REPORTS
The Findings and Improper or Questioned Costs Section of the individual audit reports details unusual situations deficiencies of other problems
relative to the financial operations of each unit of the University System of Georgia The following comments disclose the material findings
shown in the individual audit reports
UNIVERSITY
GEORGIA INSTITUTE OF TECHNOLOGY
SALARY OVERPAYMENTS
At June 30 1988 the Institute had 1183155 in accounts receivable representing unresolved salary overpayments
taken by the Institute to secure reimbursement for these overpayments
Appropriate action should be
SENIOR COLLEGES
ALBANY STATE COLLEGE
RETURNED CHECKS
The accounts receivable balance at June 30 1988 included 245122 in checks which had been returned for
responsibility of Albany State College to effect collection of these returned checks
insufficient funds It is the
STUDENT ACCOUNTS RECEIVABLE
On June 30 1988 Albany State College had 26887028 in student accounts receivable which were either incurred prior to Summer quarter 1988
or had no approved financial aid as of June 30 1988 to support the receivable There is no provision in the policies of the Board of Regents
for deferments of student accounts without the student having approved documentation of financial aid at the time of registration Collections
of student accounts receivable should be made on at least a quarterly basis and no student should be granted a deferment without having
approved financial aid It is recommended that legal means be used to collect all student accounts receivable if necessary
EMPLOYEE LEASEPURCHASE AGREEMENTS
In the year under review Albany State College entered into several leasepurchase agreements with employees of the College for the purchase of
computer equipment from the Auxiliary Enterprises Fund The terras of these leasepurchase agreements provided for monthly payments ranging from
twenty to thirtysix months depending upon the amount of the purchase At June 30 1988 the Auxiliary Enterprises Fund had an account
receivable balance of 2430523 attributable to these leasepurchase agreements There is no provision in the policies of the Board of Regents
for the granting of credit to employees of the College This practice should be discontinued immediately
ARMSTRONG STATE COLLEGE
RETURNED CHECKS
On June 30 1988 the Auxiliary Enterprises Fund had 517047 in accounts receivable for checks which had been returned for insufficient funds
It is the responsibility of Armstrong State College to effect collection of these returned checks
FORT VALLEY STATE COLLEGE
RETURNED CHECKS
The audit reports for prior years noted that the College had instituted a policy that personal checks would not be accepted as payment for
tuition and fees and that a concentrated effort would be made to collect all returned checks on hand During the year under review the College
continued to accept personal checks from students
At June 30 1988 the College had 1444243 in checks payable to the College that had been returned by the bank as unpaid This amount
represents a 374155 decrease in returned checks from the prior year Management should carefully review the Colleges compliance with its
stated policy that personal checks not be accepted as payment Appropriate action should be taken to collect all returned checks on hand
STUDENT ACCOUNTS RECEIVABLE
At June 30 1988 accounts receivable due from students were shown in the following funds
Resident Instruction Fund
Auxiliary Enterprises
Student Activities Fund
15208825
18717330
3482595
37408750
These balances have accumulated largely because of extension of credit to students who had no approved financial aid to support the receivable
There is no provision in the policies of the Board of Regents for deferments of student accounts without the student having approved
documentation of financial aid at the time of registration Collections of student accounts receivable should be made on at least a quarterly
basis and no student should be granted a deferment without having approved financial aid It is recommended that legal means be used to
collect all student accounts receivable if necessary
SAVANNAH STATE COLLEGE
EQUIPMENT INVENTORY
The audit report for the year ended June 30 1987 stated that the control accounts for equipment inventory maintained in the general ledger did
not agree with the subsidiary equipment inventory detail In the year under review the control accounts differed from the subsidiary controls
by a net value of 1023852 The College should continue its efforts to reconcile these differences in order to control properly its equipment
inventory
IMPROPER EXPENDITURES
The Schedule of Other Operating Expenses Schedule 11 of audit report shows an expenditure of 60210 for student travel from the General
Operations of Resident Instruction Fund An expenditure from the General Operations of Resident Instruction Fund for this purpose is not in
accordance with policy and instructions of the Board of Regents of the University System of Georgia Internal controls should be established to
ensure that all expenditures made by the College are for educational purposes
STUDENT ACCOUNTS RECEIVABLE
On June 30 1988 Savannah State College had 4988337 in student accounts receivable which were either incurred prior to Summer quarter 1988
or had no approved financial aid as of June 30 1988 to support the receivable There is no provision in the policies of the Board of Regents
for deferments of student accounts without the student having approved documentation of financial aid at the time of registration Collections
of student accounts receivable should be made on at least a quarterly basis and no student should be granted a deferment without having
approved financial aid It is recommended that legal means be used to collect all student accounts receivable if necessary
143 UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1988
INDIVIDUAL AUDIT REPORTS
SENIOR COLLEGES
SOUTHERN COLLEGE OF TECHNOLOGY
DEFERRED FEES
The audit reports for the years ended June 30 1985 June 30 1986 and June 30 1987 called attention to the fact that some student fees were
being deferred In the year under review there were instances of fees still being deferred for students On June 30 1988 Southern College
of Technology had 374300 in student accounts receivable which were either incurred prior to Summer quarter 1988 or had no approved
financial aid as of June 30 1988 to support the receivable There is no provision in the policies of the Board of Regents for deferments of
student accounts without the student having approved documentation of financial aid at the time of registration Collections of student
accounts receivable should be made on at least a quarterly basis and no student should be granted a deferment without having approved financial
aid
Our review also disclosed that in some instances students were deleted from registration records by the Registrars office for the purpose of
deferring their fees This practice resulted in 37140 in student accounts receivable not being recorded in the accounting records This
practice should be discontinued immediately It is emphasized that the person or persons responsible for authorizing deferments could be held
personally liable for the uncollected amounts It is recommended that legal means be used to collect all student accounts receivable if
necessary
IMPROPER EXPENDITURES
During the year under review the Southern College of Technology expended 475000 for entertainment expenses associated with a College
birthday celebration from the Auxiliary Enterprises Fund There is no provision for expenditures of this nature in the Business Procedures
Manual as issued by the Board of Regents of the University System of Georgia Reimbursement of 475000 should be obtained from the Colleges
Student Activities Fund or from an appropriate account within the Colleges Agency Funds Private Trust
PROCUREMENT
During the year under review the Southern College of Technology expended 146260 for diploma covers from the General Operations of Resident
Instruction Fund This purchase was made without obtaining three competitive bids as required by State purchasing regulations In the future
the College should comply with all State purchasing regulations
TWOYEAR COLLEGES
ABRAHAM BALDWIN AGRICULTURAL COLLEGE
STUDENT ACCOUNTS RECEIVABLE
On June 30 1988 Abraham Baldwin Agricultural College had 255076 in student accounts receivable which were either incurred prior to Summer
quarter 1988 or had no approved financial aid as of June 30 1988 to support the receivable There is no provision in the policies of the
Board of Regents for deferments of student accounts without the student having approved documentation of financial aid at the time of
registration Collections of student accounts receivable should be made on at least a quarterly basis and no student should be granted a
deferment without having approved financial aid It is recommended that legal means be used to collect all student accounts receivable if
necessary
DEKALB COLLEGE
AUXILIARY ENTERPRISES CONTRIBUTIONS
During the year ended June 30 1986 contributions to the DeKalb College Foundation and the Presidents Discretionary Fund of 3000000 and
2335973 respectively were made from the Auxiliary Enterprises Fund Further examination revealed that an additional contribution of
500000 was made from the Auxiliary Enterprises Fund to the Presidents Discretionary Fund during the year ended June 30 1985 Expenditures
of this nature are beyond the customary scope of expenditures for educational purposes as required by Official Code of Georgia Annotated Section
202411 This section of the Code was applicable when the College was considered a part of the DeKalb County
Reimbursement of 5835973 should be secured for deposit to the Auxiliary Enterprises Fund
Board of Education
EAST GEORGIA COLLEGE
STUDENT ACCOUNTS RECEIVABLE
On June 30 1988 East Georgia College had 29351 in student accounts receivable which were either incurred prior to Summer quarter 1988 or
had no approved financial aid as of June 30 1988 to support the receivable There is no provision in the policies of the Board of Regents for
deferments of student accounts without the student having approved documentation of financial aid at the time of registration Collections of
student accounts receivable should be made on at least a quarterly basis and no student should be granted a deferment without having approved
financial aid It is recommended that legal means be used to collect all student accounts receivable if necessary
FLOYD COLLEGE
PLANT SUSPENSE ALLOCATION
In the year under review our examination of the Colleges plant suspense allocation disclosed that the amount charged to Auxiliary Enterprises
was based on a budgeted dollar amount We were unable to determine if this allocation resulted in an equitable distribution between the
Resident Instruction Fund and Auxiliary Enterprises Procedures should be established by the College to provide an allocation process that
ensures an equitable distribution of plant suspense costs is made between the Resident Instruction Fund and Auxiliary Enterprises
MIDDLE GEORGIA COLLEGE
STUDENT ACCOUNTS RECEIVABLE
On June 30 1988 Middle Georgia College had 1900459 in student accounts receivable which were either incurred prior to Summer quarter 1988
or had no approved financial aid as of June 30 1988 to support the receivable There is no provision in the policies of the Board of Regents
for deferments of student accounts without the student having approved documentation of financial aid at the time of registration Collections
of student accounts receivable should be made on at least a quarterly basis and no student should be granted a deferment without having
approved financial aid It is recommended that legal means be used to collect all student accounts receivable if necessary
RETURNED CHECKS
The accounts receivable balance at June 30 1988 included 119134 in checks given by individuals which have been returned by the bank unpaid
Appropriate action should be taken to effect collection of these returned checksUNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1988
INDIVIDUAL AUDIT REPORTS
TWOYEAR COLLEGES
WAYCROSS COLLEGE
STUDENT ACCOUNTS RECEIVABLE
On June 30 1988 Waycross College had 286167 in student accounts receivable which were either incurred prior to Summer quarter 198 or had
no approved financial aid as of June 30 1988 to support the receivable There is no provision in the policies of the Board of Regents for
deferments of student accounts without the student having approved documentation of financial aid at the time of registration Collections ot
student accounts receivable should be made on at least a quarterly basis and no student should be granted a deferment without having approved
financial aid It is recommended that legal means be used to collect all student accounts receivable if necessary
145 COMBINING BALANCE SHEETS
BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA BY FUNDS
147COMBINING BALANCE SHEET
BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
RESIDENT INSTRUCTION FUND
JUNE 30 1988
CASH AND
TEMPORARY ACCOUNTS PREPAID TOTAL
INVESTMENTS RECEIVABLE INVENTORIES EXPENSE ASSETS
UNIVERSITIES
Georgia Institute of Technology
Georgia State University
Medical College of Georgia
University of Georgia
SENIOR COLLEGES
Albany State College
Armstrong State College
Augusta College
Clayton State College
Columbus College
Fort Valley State College
Georgia College
Georgia Southern College
Georgia Southwestern College
Kennesaw College
North Georgia College
Savannah State College
Southern College of Technology
Valdosta State College
West Georgia College
TWOYEAR COLLEGES
Abraham Baldwin Agricultural College
Atlanta Metropolitan College
Bainbridge College
Brunswick College
Dalton College
Darton College
DeKalb College
East Georgia College
Floyd College
Gainesville College
Gordon College
Macon College
Middle Georgia College
South Georgia College
Waycross College
OTHER
Skidaway Institute of Oceanography
1133890493
674134162
66004408
19436537
232876788
376245785
561977200
1322761823
72428396
50732350
3788676
154754691
2261511
20844621
000
14055616
1441457188
1121956918
631770284
1511008667
87588754 25982366 9040957 000 122612077
36410589 20137847 3832629 000 60381065
45646813 47687594 7399764 7297045 108031216
95950967 6021602 5521691 123200 107617460
82555562 22459001 8196585 7223121 120434269
42198654 79798555 4240628 Oi00 126237837
58731198 43164844 10304964 1734319 113935325
1 65536644 120661336 22303640 7314500 315816120
34132619 16382652 4986885 4970720 60472876
1 33495128 39168744 13809155 OOO 186473027
36152156 30293100 4541023 73223i75 78308654
64658959 8348320 8330735 000 81338014
59442406 107576838 11357565 132525 178509334
1 27692779 54387949 18008265 1500 200090493
1 54508337 30000000 16687252 4520097 205715686
27333955 5820428 6361317 20076 39535776
46329627 15830559 6253893 105000 68519079
9972420 9169544 1000680 000 20142644
25987643 8497344 1608284 000 36093271
28268526 33509363 3411432 102575 65291896
32403811 13582675 3148105 000 49134591
213968428 83353033 000 1485963 298807424
12070437 10100 398387 1194630 13673554
24574656 274600 1501607 000 26350863
21398769 10211550 1208520 000 32818839
32376501 2054447 3203893 344284 37979125
54232628 2841945 1460311 000 58534884
11198547 36420786 6816700 000 54436033
30306251 283951 2084677 000 32674879
14185122 1922383 999799 18800 17126104
000
3702774486 3369715052 469723456
UP72478 76j23285472
The notes to the financial statements are an integral part of this statement
148 COMBINING BALANCE SHEET
BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
RESIDENT INSTRUCTION FUND
JUNE 30 1988
LIABILITIES AND FUND EQUITY
FUND EQUITY
UNRESERVED
FUND BALANCE
LIABILITIES RESERVED SURPLUS DUE TO BOARD OF TOTAL TOTAL
ACCOUNTS ACCRUED DEFERRED TOTAL LIABILITIES AND
PAYABLE PAYROLL REVENUE LIABILITIES FUND BALANCE REGENTS FUND EQUITY FUND EQUITY
744338779 1904 87590 4 45885611 1380711980 55000000 5745208 60745208 1441457188
531567503 478 78002 4 39386192 1018831697 99166361 3958860 103125221 1121956918
566024939 000 55950450 621975389 4313907 5480988 9794895 631770284
764191268 1794 25572 4 04343821 1347960661 145700000 17348006 163048006 1511008667
83442903 000 26524000 109966903 9000000 3645174 12645174 122612077
19703215 000 35778459 55481674 3800000 1099391 4899391 60381065
33646306 000 65235187 98881493 8710000 439723 9149723 108031216
55738426 000 44798740 100537166 5600000 1480294 7080294 107617460
45430030 5 81921 65288325 111300276 8100000 1033993 9133993 1 20434269
50665885 000 17469900 68135785 53861700 4240352 58102052 126237837
45032024 000 56376169 101408193 10000000 2527132 12527132 113935325
166952818 7 52330 1 28488257 296193405 18450000 1172715 19622715 315816120
16047006 000 38234800 54281806 6000000 191070 6191070 60472876
44537988 000 1 28576210 173114198 12514423 844406 13358829 186473027
48419610 000 23931093 72350703 5150000 807951 5957951 78308654
53466608 000 17866969 71333577 8552300 1452137 10004437 81338014
107218223 000 57892350 165110573 12500000 898761 13398761 178509334
65367550 000 1 15783287 181150837 18000000 939656 18939656 200090493
90146418 000 88343720 178490138 16728886 10496662 27225548 205715686
13605057 000 17653363 31258420 7666750 610606 8277356 39535776
21901053 000 27660280 49561333 5500000 13457746 18957746 68519079
7767074 000 8578212 16345286 1500000 2297358 3797358 20142644
18469361 000 15323834 33793195 2100000 200076 2300076 36093271
35382376 000 18482985 53865361 3000000 8426535 11426535 65291896
17303141 000 26700000 44003141 4007800 1123650 5131450 49134591
123912616 000 1 02173400 226086016 71126408 1595000 72721408 298807424
10586922 000 2452900 13039822 500000 133732 633732 13673554
11627311 000 12286160 23913471 1800000 637392 2437392 26350863
5613786 000 24658760 30272546 1350000 1196293 2546293 32818839
23199915 000 12444800 35644715 2075000 259410 2334410 37979125
19528634 000 36303252 55831886 2037515 665483 2702998 58534884
30016642 000 14756300 44772942 8667452 995639 9663091 54436033
19459985 000 10438254 29898239 2500000 276640 2776640 32674879
10878842 000 4759990 15638832 1000000 487272 1487272 17126104
3901190214 419125415 2590826030
149COMBINING BALANCE SHEET
BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
OTHER ORGANIZED ACTIVITIES
JUNE 30 1988
CASH AND
TEMPORARY
INVESTMENTS
ACCOUNTS
RECEIVABLE
INVENTORIES
PREPAID
EXPENSE
TOTAL
ASSETS
UNIVERSITIES
Georgia Institute of Technology
Engineering Extension Division
Georgia Tech Research Institute
Medical College of Georgia
Eugene Talmadge Memorial Hospital
Joint Board of Family Practice
Georgia Radiation Therapy Center
University of Georgia
Agricultural Experiment Station
Athens and Tifton Veterinary Laboratories
Cooperative Extension Service
Marine Institute
Marine Resources Extension Center
Veterinary Medicine Experiment Station
Veterinary Medicine Teaching Hospital
OTHER
Skidaway Institute of Oceanography
55825483
216988116
381218424
5240955
12457349
639944
2342
6826460
2930719
5054123
10819594
15639809
9402094
68070509
27354642
1300932204
000
000
159827282
2342
48105282
000
48132
3895
5079934
1620508
000 261 98056 38443082
000 42 65978 248608736
235132428 000 1917283056
000 000 5240955
000 000 12457349
000 000 160467226
000 000 000
000 000 41278822
000 000 2930719
000 000 5102255
000 000 10823489
000 000 20719743
11022602
30464034 2474378034
The notes to the financial statements are an integral part of this statement
150
mCOMBINING BALANCE SHEET
BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
OTHER ORGANIZED ACTIVITIES
JUNE 30 1988
LIABILITIES AND FUND EQUITY
LIABILITIES
ACCOUNTS
PAYABLE
TOTAL
LIABILITIES
RESERVED
FUND BALANCE
FUND EQUITY
UNRESERVED
FUND BALANCE
SURPLUS DUE TO
BOARD OF
REGENTS
TOTAL
FUND EQUITY
TOTAL
LIABILITIES AND
FUND EQUITY

4738040 3532511 362 24281 44494832 000 6051750 6051750 38443082
190715628 57937075 000 2 48652703 000 43967 43967 2 48608736
997396106 15417889 000 10 12813995 9044 69061 000 904469061 19 17283056
1284604 000 000 1284604 000 3956351 3956351 5240955
12320606 000 000 12320606 000 136743 136743 12457349
120072424 36403422 000 1 56475846 000 3991380 3991380 1 60467226
000 000 000 000 000 000 000 000
8320841 32519714 000 40840555 000 438267 438267 41278822
1709771 1082660 000 2792431 000 138288 138288 2930719
3798373 913153 000 4711526 000 390729 390729 5102255
7714868 2685770 000 10400638 000 422851 422851 10823489
17188322 3346543 000 20534865 000 184878 184878 20719743
11501432 000 000 11501432 000 478830 478830 11022602
1376761015 153838737 362 24281 15 66824033 9044 69061 3084940 907554001 24 74378034
OSCOMBINING BALANCE SHEET
BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
RESTRICTED FUNDS
JUNE 30 1988
ASSETS
CASH AND
TEMPORARY ACCOUNTS TOTAL
INVESTMENTS RECEIVABLE ASSETS
TOTAL
FUND EQUITY
UNRESERVED
FUND BALANCE

UNIVERSITIES
Georgia Institute of Technology
Georgia State University
Medical College of Georgia
University of Georgia
SENIOR COLLEGES
Albany State College
Armstrong State College
Augusta College
Clayton State College
Columbus College
Fort Valley State College
Georgia College
Georgia Southern College
Georgia Southwestern College
Kennesaw College
North Georgia College
Savannah State College
Southern College of Technology
Valdosta State College
West Georgia College
TWOYEAR COLLEGES
Abraham Baldwin Agricultural College
Atlanta Metropolitan College
Bainbridge College
Brunswick College
Dalton College
Darton College
DeKalb College
East Georgia College
Floyd College
Gainesville College
Gordon College
Macon College
Middle Georgia College
South Georgia College
Waycross College
1295772854
97466612
413774685
370831405
19408457
9625023
1395932
283593
80321
47178751
3721070
13173799
40474987
7049619
16090075
14236493
17690809
3109653
1654414
1290662
730660
8104210
10584354
12765285
1134476
2296795
683465
10519712
127721
445782
364054
6057960
15576571
5486852
1493737631
114235163
176266351
832124731
31988117
6653663
20422074
13979672
16348155
75815473
15571707
32432942
3050585
3101460
1544415
21296351
7743039
6691668
11154497
5420865
000
8566788
10905125
12864400
1756793
3183788
792471
10571182
360000
000
364054
45847
6204680
9708580
197964777
211701775
590041036
1202956136
12579660
16278686
19026142
14263265
16267834
28636722
11850637
19259143
43525572
10151079
17634490
7059858
25433848
9801321
12808911
6711527
730660
462578
320771
99115
2891269
886993
1475936
51470
232279
445782
000
6103807
21781251
4221728
197964777
211701775
590041036
1202956136
12579660
16278686
19026142
14263265
16267834
28636722
11850637
19259143
43525572
10151079
17634490
7059858
25433848
9801321
12808911
6711527
730660
462578
320771
99115
2891269
886993
1475936
51470
232279
445782
000
6103807
21781251
4221728
Skidaway Institute of Oceanography
12343944
15501558
27845502
27845502
428902265
The notes to the financial statements are an integral part of this statement
153COMBINING BALANCE SHEET
BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
AUXILIARY ENTERPRISES
JUNE 30 1988
CASH AND
TEMPORARY ACCOUNTS PREPAID TOTAL
INVESTMENTS INVESTMENTS RECEIVABLE INVENTORIES EXPENSE ASSETS
UNIVERSITIES
Georgia Institute of Technology
Georgia State University
Medical College of Georgia
University of Georgia
SENIOR COLLEGES
Albany State College
Armstrong State College
Augusta College
Clayton State College
Columbus College
Fort Valley State College
Georgia College
Georgia Southern College
Georgia Southwestern College
Kennesaw College
North Georgia College
Savannah State College
Southern College of Technology
Valdosta State College
West Georgia College
TWOYEAR COLLEGES
Abraham Baldwin Agricultural College
Atlanta Metropolitan College
Bainbridge College
Brunswick College
Dalton College
Darton College
DeKalb College
East Georgia College
Floyd College
Gainesville College
Gordon College
Macon College
Middle Georgia College
South Georgia College
Waycross College
505074383
319054201
63526214
1191311176
20005599
000
5192994
14425906
23042915
32779781
15893821
10893845
28493317
45798413
34369058
33157722
45765508
23144213
5927460
000 120026645 249634512 3039645 877775185
000 50156075 000 000 369210276
000 179906 36356349 000 100062469
000 51805194 479415498 000 1722531868
26905458 000 28225269 11721084 000 66851811
24094425 000 7046393 17070352 000 48211170
23912081 000 7090783 21014522 000 52017386
64329503 000 3045560 6779608 000 74154671
68299763 000 1221271 30128505 000 99649539
29516715 000 25612760 19558476 000 74687951
79620524 000 4104403 33060431 000 116785358
261464946 000 22665076 61314617 000 345444639
23269102 000 1876041 000 18487176 43632319
20967486 000 4010213 42838531 000 67816230
89653486 000 2533087 27098003 000 119284576
95889061 000 4704226 14707265 000 115300552
55963938 000 4092277 22776279 000 82832494
16241947 189422185 4199887 46994115 000 224374240
268537471 000 000 38684412 000 307221883
000 3683413 19280449 000 42969461
000 000 000 000 000
000 73957 5714553 000 10981504
000 1954884 8075935 000 24456725
000 1675397 8823403 000 33541715
000 1965878 5071390 000 39817049
000 4621882 39711889 28268 60255860
000 52229 3369607 000 14315681
000 15377 7067465 000 35576159
000 1324316 5580489 000 52703218
000 2260704 6236584 000 42866346
000 799797 11191681 000 45149200
000 6104832 8916726 5000000 65787066
000 173258 5794809 000 29112280
000 1158158 1959211 000 9044829
Skidaway Institute of Oceanography
509639
000
550239
3534548177 189422185 368459148 1295987350
26555089 5414971949
The notes to the financial statements are an integral part of this statement
154
ECOMBINING BALANCE SHEET
BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
AUXILIARY ENTERPRISES
JUNE 30 1988
LIABILITIES AND FUND EQUITY
LIABILITIES FUND EQUITY TOTAL
ACCOUNTS ACCRUED DEFERRED TOTAL RESERVED UNRESERVED TOTAL LIABILITIES AND
PAYABLE PAYROLL REVENUE LIABILITIES FUND BALANCE FUND BALANCE FUND EQUITY FUND EQUITY
66193984 4520398 112012005 S 182726387 478586432 2 16462366 6 95048798 877775185
3438273 49517 5601986 9089776 121037272 2 39083228 3 60120500 369210276
6924157 000 7780995 14705152 77028816 8328501 85357317 100062469
46637615 30820506 128277992 205736113 895367075 6 21428680 15 16795755 1722531868
713939 000 6020300 6734239 42861022 17256550 60117572 66851811
2298001 000 3218814 5516815 41950232 744123 42694355 48211170
2652711 000 000 2652711 49364675 000 49364675 52017386
2050179 000 000 2050179 42124306 29980186 72104492 74154671
237916 000 541200 779116 58269244 40601179 98870423 99649539
312619 000 9286650 9599269 53152691 11935991 65088682 74687951
1108019 000 15878437 16986456 99798902 000 99798902 116785358
5269463 000 60625161 65894624 120199795 1 59350220 2 79550015 345444639
205409 000 7174750 7380159 36252160 000 36252160 43632319
197640 000 000 197640 67530033 88557 67618590 67816230
804620 000 14259714 15064334 74725632 29494610 1 04220242 119284576
000 000 7126019 7126019 89141849 19032684 1 08174533 115300552
1780432 000 10972900 12753332 49634226 20444936 70079162 82832494
5631433 000 59469206 65100639 158954907 318694 1 59273601 224374240
1669506 000 40610784 42280290 227948830 36992763 2 64941593 307221883
22740 000 12514325 12537065 30432396 000 30432396 42969461
000 000 000 000 000 000 000 000
40943 000 000 40943 10940561 000 10940561 10981504
3840 000 000 3840 24088181 364704 24452885 24456725
378377 000 000 378377 22581798 10581540 33163338 33541715
791813 000 166646 958459 32958221 5900369 38858590 39817049
140049 000 000 140049 57783863 2331948 60115811 60255860
43636 000 000 43636 5420783 8851262 14272045 14315681
69139 000 000 69139 24991269 10515751 35507020 35576159
168569 000 88600 257169 30892469 21553580 52446049 52703218
2386900 000 1953500 4340400 16246048 22279898 38525946 42866346
273949 000 000 273949 32242618 12632633 44875251 45149200
4803415 000 6741544 11544959 45225428 9016679 54242107 65787066
44950 000 4315882 4360832 23376236 1375212 24751448 29112280
309791 000 000 309791 6592381 2142657 8735038 9044829
000
000
157604027 35390421 514637410 707631858 3148018379 S 1559321712 4707340091 5414971949
155 COMBINING BALANCE SHEET
BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
PUBLIC TRUST FUNDS LOAN FUNDS
JUNE 30 1988
ASSETS TOTAL
CASH AND TEMPORARY INVESTMENTS INVESTMENTS TOTAL ASSETS FUND EQUITY RESERVED FUND BALANCE
UNIVERSITIES
Georgia Institute of Technology
Georgia State University
Medical College of Georgia
University of Georgia
SENIOR COLLEGES
Albany State College
Armstrong State College
Augusta College
Clayton State College
Columbus College
Fort Valley State College
Georgia College
Georgia Southern College
Georgia Southwestern College
Kennesaw College
North Georgia College
Savannah State College
Southern College of Technology
Valdosta State College
West Georgia College
TWOYEAR COLLEGES
Abraham Baldwin Agricultural College
Atlanta Metropolitan College
Bainbridge College
Brunswick College
Dalton College
Darton College
DeKalb College
East Georgia College
Floyd College
Gainesville College
Gordon College
Macon College
Middle Georgia College
South Georgia College
Waycross College
OTHER
Skidaway Institute of Oceanography
62873450
44948601
42623446
288735155
9815737
000
95718
3782608
000
2022315
5690841
40600
468321
000
495222
99060
2439146
4421254
369907
493755181
263827486
591507448
945142985
556628631
308776087
634130894
1233878140
75378639
000
854472
1562293
000
3088586
11956090
144100
1267785
000
1265132
1163422
14964768
106997549
174053
85194376
000
950190
5344901
000
5110901
17646931
184700
1736106
000
1760354
1262482
17403914
111418803
543960
556628631
308776087
634130894
1233878140
7072096 45848100 52920196 52920196
9585259 1714822 11300081 11300081
6075259 48498862 54574121 54574121
4716521 5685067 10401588 10401588
6047788 52933300 58981088 58981088
2813238 148319776 151133014 151133014
28178692 84665665 112844357 112844357
5681018 280530579 286211597 286211597
15134714 50825431 65960145 65960145
1393383 16452513 17845896 17845896
6531446 77710372 84241818 84241818
10026978 81094089 91121067 91121067
9573946 44701007 54274953 54274953
4054289 168677037 172731326 172731326
7019320 174001015 181020335 181020335
85194376
000
950190
5344901
000
5110901
17646931
184700
1736106
000
1760354
1262482
17403914
111418803
543960
000
592825328 S 3794707624 S 4387532952 4387532952
The notes to the financial statements are an integral part of this statement
156
KBCOMBINING BALANCE SHEET
BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA
PUBLIC TRUST FUNDS ENDOWMENT FUNDS
JUNE 30 1988