Monthly report [Apr. 2015]

Georgia Bureau of Investigation February Monthly Report FY2015
Presented to the Board of Public Safety April 16, 2015
Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 9

IV. Crime Lab.............................................. 10 12

V. Georgia Crime Information Center................. 13 20

2

Vacant State Positions FY2015

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 23 21 22 23 22 19 20 21

4 15

5 6 5 5 5 5

7 7

3 2 2 2 3 3

7 7

7 7 7 7 6 6

10 10

8 9 9 9 11 11

24 23 20 18 14 14 15 15

3

DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2015

Discipline Chemistry Firearms Forensic Biology Impressions Latent Prints Medical Examiners Miscellaneous Services Toxicology Trace Evidence Total

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 1,241 1,191 1,202 1,309 1,267 1,267 938 553
402 428 553 726 714 636 585 602 232 325 347 433 551 578 664 708 36 31 28 16 9 6 3 0 1,789 1,863 1,986 2,089 2,171 2,216 2,270 2,216 65 102 44 47 46 63 77 87
0 0 0 0 0 0 0 0 911 778 748 891 1,188 1,306 1,104 943 151 181 201 216 232 295 322 292 4,827 4,899 5,109 5,727 6,178 6,367 5,963 5,401

4

GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

February 2015 302 38

Total FY2015 2,319 259

Personnel

Employee Totals

February 2015

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

State Funded Positions 318 40 284 43 685

Grant Funded Positions 17 71 29 1 118

Total 335 111 313 44 803

Total State Funded Positions Vacant

Investigative Division

15

Georgia Crime Information Center

3

Division of Forensic Sciences

21

Administration

6

Total

45

State Funded Vacancies Under Active Recruitment
0 2 5 5 12

5

INVESTIGATIVE DIVISION

February 2015

Fiscal YTD

Total Sworn Employees

240 (filled-includes grant)

Total Investigative Hours Expended

23,089.25

204,607.80

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

7,266.00 3,353.00 2,563.00
371.00 58.00 921.00

67,141.00 32,350.00 19,890.00 2,830.00
776.00 11,295.00

Property Crimes, including Theft, Burglary, Forgery

2,816.50

20,920.80

Drug Investigations

2,697.50

34,279.00

Meth Lab Investigations

64.00

236.00

Polygraph Examinations

873.00

7,818.00

Background Investigations

572.00

5,336.00

Other Investigations, including Preliminary Investigations

4,675.25

35,016.00

Bomb Disposal Services

743.00

5,271.00

Crime Analysis

19.00

146.00

Crime Scene Specialists

3,363.00

28,444.00

All figures above represent Investigative Hours

Total Seizures

$1,199,132.47

$6,417,859.01

6

Investigative Hours Expended YTD FY2015

Crime Analysis >1%

Background Investigations
2%

Crime Scene Specialists
14%

Other Investigations 16%

Crimes Against Persons 32%

Bomb Disposal Services 3%
Polygraph Examinations
4%

Meth Lab Investigations
>1%

Drug Investigations
19%

Property Crimes 10%

7

Meth Lab Waste Disposal Grant
Total amount expended February 2012 through September 2013: $947,951.50 New grant award for 2013-2014: $693,211.00 Total amount expended over the life of the grant: $1,388,792.60 Total Expended in February 2015: $14,587.50 Total remaining: $252,369.90

$8,000.00 $7,000.00 $6,000.00 $5,000.00 $4,000.00 $3,000.00 $2,000.00 $1,000.00
$0.00

Meth Lab Waste Disposal Grant Expenditures By County
February 2015
$7,532.50

$1,685.00

$2,760.00

Coffee

Montgomery

Murray

$2,610.00 Thomas

8

9

Crime Lab

Medical Examiners (includes all laboratories)

February 2015 FY2015 YTD

Autopsies Consultations Total ME Cases Managed

266

2,181

128

1,171

394

3,352

Clayton County Death Certificates

28

309

Percentage of Cases Released in 90 days: 84%

Medical Examiner Activity, FY2015

Consultations 35%

Autopsies 65%

Confirmed CODIS Hits for February 2015

State Offender Hits

23

State Forensic Hits

7

National Offender Hits

9

National Forensic Hits

2

Total

41

Samples entered into CODIS for February 2015 1,508

Profiles in CODIS

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

16,829 290,512
4 380
307,725

10

Laboratory Production

Report Turnaround for February 2015

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released Total % Released in in 45 Days Released 45 Days

3,172

4,457

71%

327

422

77%

239

391

61%

367

541

68%

1,142

1,238

92%

217

256

85%

158

237

67%

System-wide Totals

5,622

7,542

75%

Note: 92.3% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2015

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released Total % Released in in 45 Days Released 45 Days

24,624 33,758

73%

2,628

3,228

81%

1,187

2,645

45%

1,649

3,150

52%

11,098 12,455

89%

1,488

2,294

65%

1,330

1,915

69%

System-wide Totals

44,004 59,445

74%

11

Crime Laboratory Reports Processed for February 2015

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

2,824 404
1,887 3
176 394 2,396 159

2,678 346
1,626 6
219 346 2,519 148

Total

8,243

7,888

Crime Laboratory Reports Processed FY2015

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

20,493 3,131 16,956
42 1,418 3,368 17,696 1,109

20,869 3,011 16,197
70 875 3,216 17,543 880

Total

64,213

62,661

12

Georgia Crime Information Center

NCIS SERVICES

February 2015

CJIS Network Statistics

System Uptime:

98%

Messages Processed:

54,297,037

CJIS Operations

1. Sex Offender Registry

Records Added

Month 142

FY2015 1,288

Database Totals 26,062

2. Protection Order Registry

Records Added

Month 1,735

FY2015 15,150

Database Totals 291,329

3. National Data Exchange (N-DEx)

Number of Georgia agencies contributing to N-DEX: 3

Agencies/Users with N-DEx Inquiry Access Only (no data contributed)

Added

Removed

Total with

Inquiry Access

Agencies

0

0

28

Users

0

3

42

4. Off-Line Search Requests

Type of Request

Month

FY2015

Administrative (Criminal Justice

9

135

Agency)

Open Records

0

4

Subpoena

0

2

Media

0

0

Possible CJIS Security Violations

3

40

13

INFORMATION SERVICES
1. Criminal Fingerprint Transactions Received
Submissions Submissions w/Palms Submissions w/Photos Transactions processed within 2 hours of receipt: 2. Applicant Fingerprint Transactions Received*
Submissions Transactions processed within 24 hours of receipt: 3. Final Disposition Transactions Received
Local Agency GCIC TOTAL 4. RAPID Identification Transactions
Submissions AFIS Hits NCIC Hits FBI RISC Hits 5. Disposition Recovery Project
Provided to Vendors Completed Research Counties

Monthly 38,249 10,636 10,551
Monthly 35,068
Monthly 59,996 3,480 63,476
Monthly 15,723 47% 44% 1%
Monthly 929 3

FY 2015 332,926 76,702 87,518
92%
FY 2015 268,228
99%
FY 2015 476,540 23,471 500,011
FY 2015 146,459 40% 40% 1%
FY 2015 20,939 14,212 3

14

COMPLIANCE AND CUSTOMER SUPPORT
CJIS Compliance
1. Customer Training GCIC personnel provided 167 hours of training to 240 criminal justice agency employees during the month. 1820.50 is the cumulative number of training hours conducted during the 2015 Fiscal Year.
2. Compliance Audits GCIC conducted 31 full service audits; 0 on-site audits conducted for agencies with "inquiry only" access from the CJIS network; 9 non-criminal justice audits; 0 criminal justice E-Audits; and 0 fingerprint/disposition audits for the month. 271 is the cumulative number of audits conducted during the 2015 Fiscal Year.
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PLANS AND PROGRAM DEVELOPMENT
AFIS REPLACEMENT
Project Description-- GCIC replaced the Georgia Bureau of Investigation's 22 year old Automated Fingerprint Identification System (AFIS). The AFIS replacement enhanced fingerprint identification services to permit identification of criminals more rapidly through the use of stateof-the-art alternative search methods and information sharing. Phase II of the project focused on the Image Archive system expansion. The expansion allowed divisions within GBI to store documents and retrieve easily. Phase III focused on the FBI's Next Generation Identification (NGI) Increment 3 implementation which introduced two new features: palm submission capability and the use of the EFS (Extended Feature Set) profiles for latent searches of AFIS systems.
The project is in Phase IV which focuses on the FBI's Electronic Biometric Specification Transmission (EBTS) v10.0 compliance for greater compatibility to NGI 4.
Listed below are changes required for T-Net and AFIS:
1. Accept and process any EBTS v10.0 live scan submission that conforms to GBI edits. 2. Ignore additional National Institute of Standards and Technology (NIST) record types
allowed by EBTS v10.0 but are not required by GBI, and successfully pass a full NIST record to the FBI if needed. 3. Accept and process NIST transactions which submit Type 14 1000 pixels per inch (ppi) fingerprint images. 4. Ensure all incoming GBI and outgoing FBI transactions are in EBTs v10.0 format. 5. AFIS transactions sent to the FBI should include the photo, if received with the transaction. 6. Store NIST file contained in NIST record types not used by AFIS in Image Archive. 7. Send FBI bound submissions from Individual Fingerprint Workstation (IFW) as EBTS v10.0. 8. Support EBTS v10.0 compliant inbound and outbound transactions on the interoperability interface. 9. Import EBTS v10.0 Latent Fingerprint Feature Searches (LFFS) and Latent Fingerprint Image Search (LFIS) files for latent input. 10. Continue to accept and process EBTS v9.x transactions that conform to GBI edits.
Accomplishments This Reporting Period NGI Increment 4-EBTS 10.0 Compliance:
Completed testing EBTS v10 changes for ten prints. Began Live Scan certifications; 2 of 3 vendors completed certification and the remaining
vendor has to make program changes before completing certification.
SEX OFFENDER REGISTRY REDESIGN PROJECT
Project Description - In October 2012, GBI implemented a new sex offender management application, Sex Offender Registry Tool (SORT). SORT is a more modernized system that uses the latest web technologies to provide local law enforcement access to centralized up-to-date information of sex offenders in their jurisdictions. Local agency staff has direct access to offender data with limited administrative authority to manage users.
16

The remaining phases of the project include the implementation of the SORT Public Website and the establishment of a web service between the SORT and Department of Corrections' SCRIBE system for data transfer. Additional phases include the integration of SORT with the NEC Image Archive (AFIS/IA) and customized photo and reporting enhancements.
Monthly Update Additional testing needed on the design documentation for the SORT Entry Service Client.
Accomplishments This Reporting Period Unisys completed SORT Entry Service Client upload to SORT test system.
CUSTOMER RESOURCE MANAGEMENT TOOL
Project Description - GCIC identified a need to develop a Customer Resource Management (CRM) tool that will capture and store pertinent GCIC customer information. The stored information will include customer contact details, method of connectivity, training information, auditing schedules and other applicable data to assist GCIC personnel in providing efficient customer service by reducing duplicate tasks, while allowing for better tracking of customer information. The CRM system will store relevant data and perform search capabilities for reports.
Monthly Update Received two responses to the RFI posting.
ADVANCED AUTHENTICATION
Project Description -- GBI completed software installation work with RSA of an Advanced Authentication solution that met requirements outlined in the FBI CJIS Security Policy 5.0. The RSA product seamlessly integrates with the State of Georgia's existing SSL VPN and offers a comprehensive multi-factor layered protection for all users.
Monthly Update Pilot agencies (Loganville PD & Columbia County SO) and all other users were contacted and asked to re-engage using the Advanced Authentication (AA) system.
Accomplishments This Reporting Period Completed the re-install of the eFraud software and other system software patches on the AA system.
SORNA REALLOCATION GRANT PROJECT
Project Description - GBI received a Sex Offender Registration and Notification Act (SORNA) grant from the Criminal Justice Coordinating Council (CJCC) to assist the State in moving towards compliance with the SORNA portion of the Adam Walsh Act. One of the line items within this grant was the purchase of live scan devices to be used by the Georgia Department of Corrections (GDC) to capture fingerprints and palm prints to verify the identity of individuals entering the State Prison system. Another item included in this grant was the configuration of CCH to accept information from the GBI Automated Fingerprint Identification System (AFIS).
Monthly Update Determined the need to hide the DNA Profile information on rap sheets generated for non-criminal justice purpose codes. Unisys has identified an alternate method to access error messages.
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Accomplishments This Reporting Period Unisys configured an alternate method of delivering DNA Profile status errors so they are not sent to designated terminals for downloading. Unisys configured solution to record DNA Profile Status errors on an error log to be copied (scheduled) to the GBI secure FTP server daily. Unisys moved new solution to the LEMS/JX production environment. Courtview completed configuration to suppress non-criminal justice purpose codes on rap sheets; currently in Development environment. ITHelp installed software to access error log on 2 of 3 designated end user computers.
FILE SERVICES TRANSFORMATION/CONSOLIDATION PROJECT
Project Description-- GBI file server data will be moved from the existing Legacy hardware to a more operationally stable, secure, and supportable hardware. This project involves the purchase and installation of nineteen servers across the state.
Monthly Update IBM submitted the Project Close documentation to GBI for signature.
Accomplishments This Reporting Period Began project close-out phase.
GEORGIA SECONDARY METAL RECYCLER PROJECT
Project Description O.C.G.A. 10-1-360.1 and 10-1-353 require that GBI establish and maintain a database of required purchase transaction information from secondary metal recyclers (SMR) that is accessible and searchable by Georgia law enforcement agencies.
Monthly Update As of 2/27/2015, 224 metal recyclers have registered in the Leads OnLine system and approximately 177 are uploading transactions to the database.
Accomplishments This Reporting Period 224 SMRs have registered with 177 uploading data and 161 uploading images.
FINANCE AP UPLOAD PROJECT
Project Description In an effort to improve efficiency in operations, the GBI Accounting Department is seeking to automate the uploading of invoice/payment transactions to TeamWorks, to reduce/eliminate the amount of data entry. The two areas for uploading transactions are the CJCC Victim's Compensation payments and various internal payments. The GBI Accounting Department has secured a contractor for the project and has obtained programming for a macro enabled spreadsheet that meets the State Accounting Office (SAO) flat file requirements (2010) from the GA Soil & Water Conservation Commission. This will serve as the starting point for the contactor in automating the upload of internal payments. The contractor will work with the CJCC to define what is needed to automate the uploading of invoice/payment transactions in their Crime Management Information System.
Monthly Update Discovery phase completed; collaborative efforts have begun for the design phase; and project plan & timeline development have begun.
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Accomplishments This Reporting Period Status update provided to CJCC. Project timeline developed and reviewed with IT Development; expected implementation is May 2015. Project timeline released to sponsor.
CONTACT CENTER
Project Description-- The Georgia Technology Authority (GTA) awarded new Hosted Contact Center (HCC) contracts for Services to multiple providers. The AT&T HCCS Contact center services were previously available to state agencies through a single provider, and the singleprovider contract for these systems will expire on June 30, 2015. As a result, state agencies with an existing HICS contact center service will need to contract with one of the new providers prior to the expiration of the existing system contract. The new contracts will provide GBI with access to a choice of new technology solutions at competitive prices.
Monthly Update Project team reviewed RFQ submissions and selected NexxPhase. The award selection was posted to the Georgia Procurement Registry (GPR).
Accomplishments This Reporting Period Completed the vendor selection and posted the award notification to the GPR.
FINANCE ACCOUNTS RECEIVABLE (AR) SYSTEM PROJECT
Project Description Finance/Accounting is requesting a replacement of their current Accounts Receivable (AR) system to process fee invoices and payments. The current system is not fulfilling operational needs and should be replaced before the next maintenance renewal period.
Monthly Update Reviewed the accounts receivable payment invoicing process with the end user and Finance/Accounting manager.
Accomplishments This Reporting Period Completed shadowing observance of current AR system process. Began compiling requirements.
PROTECTIVE ORDER REGISTRY (POR) APPLICATION DEVELOPMENT PROJECT
Project Description The current Protective Order Registry (POR) database is outdated and the application is no longer supported. In an effort to provide better information sharing for local law enforcement agencies and the National Crime Information Center (NCIC), the Georgia POR needs to improve record data quality and expand database capabilities by replacing the existing application and infrastructure. In addition, the POR system requires greater compatibility with current web service technology.
Monthly Update Discussions have begun to develop the project requirements and determine the project schedule.
Accomplishments This Reporting Period Submitted RFS requirements to IBM.
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CHILD FATALITY SYSTEM REVIEW PROJECT

Project Description The current Child Fatality System's data captured by Question Pro is being reviewed to determine potential enhancements. A more customized, robust database is needed to produce annual reports that impact policy changes and influence prevention initiatives for Child Fatalities in Georgia.

Monthly Update Fact gathering information regarding system processes utilized by the Child Fatality Unit.

Accomplishments This Reporting Period Gathering facts from Child Fatality Unit to determine scope of project.

COMPUTER / TECHNOLOGY SERVICES

PORTAL XL PROJECT

AGENCY COUNT Total Agencies: 920 Completed: 296 Scheduled: 23

COUNTIES With Conversion Activity: 159 No Conversions Started: 0

DEVICE CONVERSIONS Number of Devices: 3,475 Devices Converted: 2,704 Devices Outstanding: 771

20